Monday, February 6, 2023
Amey Tucker Spencer Fund Trust (In-person) 6:30 P.M.
Town Council Sitting in their Capacity as Trustees
Followed by
Town Council Meeting
7:00 P.M.
Attachments can be found: https://clerkshq.com/barrington-ri
Video: https://vimeo.com/showcase/9672722video/796644433
Present: (Town Council sitting as Trustees): President Annelise Conway, Vice President Carl Kustell, Trustee Kate Berard and Trustee Robert Humm
Also, Present: Town Manager Phil Hervey, Town Solicitor Mike Ursillo, Planning Director Teresa Crean and Town Clerk Meredith J. DeSisto
Absent: Trustee Braxton Medlin
President Conway called the AMEY TUCKER SPENCER TRUST FUND MEETING to order at 6:31 P.M.
DISCUSS AND ACT ON MINUTES FROM OCTOBER 3, 2022:v
Motion by Vice President Kustell and seconded by Trustee Humm to approve the Amey Tucker Spencer Trust Fund minutes from October 3, 2022. The motion passed in favor 3-0-0-2, President Conway, Vice President Kustell, and Trustee Humm; no one opposed, no recusals and two (2) abstentions, Councilwoman Berard and Councilman Medlin (absent) – were not serving at the time of the meeting.
DISCUSS AND ACT: AUTHORIZE HIRING OF SPENCER TRUST ADMINISTRATOR (CONTRACT POSITION)
Planning Director Teresa Crean was present to discuss the future hiring of a Spencer Trustee Administrator to replace Debra Page Trim who has done an incredible job as the Spencer Trust administrator. She said that in October 2022 the Trustees voted to approve the funding ($30,000.00) for this position. Director Crean said this employee, will be a contract position and will be responsible to assist Barrington’s residents in need by administering the Amey Tucker Spencer Trust program applications and preparing summaries for review by the Trustees and will coordinate the delivery of resources, including the Home Repair Program loans.
Trustee Berard asked the anticipated time frame of the position. Director Crean said that this individual will have a hybrid work week (part-time office/part-time home) and we will be decision soon.
Trustee President Conway said that Debra Page-Trim is an exceptional employee and thanked her for all of her efforts and gave her a huge thank you. Trustee Humm echoed those thoughts and thanked Ms. Page-Trim for all she has done. Trustee Vice President Kustell said that Debra is stellar in the position and has always been sensitive to the needs of those who need the support and services. The motion passed in favor 4-0-0-1, President Conway, Vice President Kustell, Trustee Berard, and Trustee Humm; no one opposed, no recusals and one (1) abstention, and Trustee Medlin (absent).
Motion by Trustee Humm and seconded by Vice President Kustell to authorize hiring of a Spencer Trust Administrator as a contract position with the initial contact not to exceed $30,000.00 and as outlined in the memo.
There was no one that wished to speak.
Motion by Trustee Humm to adjourn the Amey Tucker Spencer Trust Fund meeting at 6:40 PM. The motion passed in favor 4-0-0-1, President Conway, Vice President Kustell, Trustee Berard, and Trustee Humm; no one opposed, no recusals and one (1) abstention (Trustee Medlin absent).
________________________________
Meredith J. DeSisto, CMC, Town Clerk
Minutes
Monday, February 6, 2023
TOWN COUNCIL Meeting
Followed after the Spencer Trust meeting.
Town Hall – Council Chamber
Barrington, RI
Attachments can be found: https://clerkshq.com/barrington-ri
Video: https://vimeo.com/user128700379
Present: President Carl P. Kustell, Vice President Robert Humm, Councilwoman Kate Berard, and Councilwoman Annelise Conway
Also, Present: Town Manager Phil Hervey, Town Solicitor Mike Ursillo, and Town Clerk Meredith J. DeSisto
Department Heads: Fire Chief Gerald Bessette, Police Chief Michael Correia, Human Resources Director Mari-Ann Oliveira, Library Director Kristin Chin, Public Works Director Alan Corvi, Recreation and Senior Services Director Michele Geremia, and Town Planner Teresa Crean
Absent: Councilman Braxton Medlin, Business and Finance Director Kathy Raposa, Tax Assessor Jay Drew
Council President Kustell called the meeting to order at 6:46 P.M.
President Kustell explained that usually at this time we would open with the Pledge of Allegiance, but we are waiting for Barrington Cub Scout Pack 1 to arrive to lead us in the Pledge. The Pledge of Allegiance was proclaimed after the vote of the Board of Canvassers appointment. (See Agenda #2.)
AGENDA # 3 LAND ACKNOWLEDGEMENT: (Approved at the Town Council meeting on December 6, 2021. Read into the record by President Kustell.)
“Aquene (Peace) We recognize the unique and enduring relationship that exists between Indigenous Peoples and their traditional territories. We acknowledge that we are in the ancestral homeland of the Pokanoket Tribe within the original territory of the Pokanoket Nation. We commit to ongoing efforts to recognize, honor, reconcile and partner with the Pokanoket people whose ancestral lands and water we benefit from today. Aquene (Peace)”
Janine Wolfe, 5 Atlantic Crossing stood and objected to the reading of the Land Acknowledgement.
President Kustell stated that she was “out of order”.
President Kustell read the Resolution honoring Robert Cioe into the record.
Motion by President Kustell and seconded by Vice President Humm to approve the Resolution Honoring Department of Public Works Foreman Robert Cioe for 40 years of service working for the Town. The motion passed in favor 4-0-0-1, President Kustell, Vice President Humm, Councilwoman Berard, and Councilwoman Conway, no one opposed, no recusals and one (1) abstention (Trustee Medlin absent).
AGENDA ITEM #5: Announcements (Town Manager)
· February is Black History Month
· Monday, February 20, 2023: President’s Day: All offices are closed.
· Monday, February 13, 2023: Members of the Town Council and Boards and Commissions will attend an Ethics Commission Training via Zoom at 6:30pm.
· Sunday, June 11, 2023: Recreation Department’s Annual Arts Festival along with Barrington Business and Community Association Street Fair.
· Tree Planting & Removal: 1/1/22 – 12/31/22 – 57 trees removed/110 trees planted.
· *The Recreation Department is accepting on-line registrations for summer camps.
*Added evening of the meeting:
DISCUSS AND ACT ON THE CONSENT AGENDA (*6-*14): All items with an asterisk (*) are routine by the Town Council and will be enacted by one motion.
President Kustell asked members of the Council and members from the audience if they wished to highlight or remove an item from the Consent Agenda. No Council members wished to do so. Geoff Grove, 16 Robbins Drive requested to remove #13 Approve the Deaccession of Barrington Preservation Society Objects.
Motion by Vice President Humm and seconded by Councilwoman Conway to accept the Consent Agenda #6-#14 with the exception of #13 Approve the Deaccession of Barrington Preservation Society Objects. The motion passed in favor 4-0-0-1, President Kustell, Vice President Humm, Councilwoman Berard, and Councilwoman Conway, no one opposed, no recusals and one (1) abstention (Trustee Medlin absent).
It was voted to accept the resignations of the following board/commission members. Please see the Consent Agenda motion above.
· Housing Board of Trustees: Pamela Lauria, effective immediately.
· Senior Services Advisory Board: Moyne Cubbage, effective immediately.
It was voted to reappoint members to boards and commissions as presented. Please see the Consent Agenda motion above.
· Bristol County Water Authority:
o Stephen Gross to be reappointed as full member, with a term to expire February 28, 2026.
· Senior Services Advisory Board:
o Virginia Mead to be reappointed as a full member, with a term expiration date of February 28, 2026.
o Dianna Shaw to be reappointed as a full member, with a term expiration date of February 28, 2026.
o Theresa Shireman (2nd alternate), to be appointed as a 1st alternate, with a term expiration date of February 28, 2026.
· Zoning Board of Review:
o Cara Pomeranz (moving from 3rd alternate to 2nd alternate), to be appointed as a 2nd alternate, with a term expiration date of December 31, 2024.
o Karen Pringle (moving from 1st alternate to full member), to be appointed as a full member, with a term expiration date of May 31, 2024.
o Clark Wescott (moving from 2nd alternate to 1st alternate), to be appointed as a 1st alternate, with a term expiration date of December 31, 2025.
It was voted to adopt the Town Council minutes listed above. See Consent Agenda motions above.
It was voted to adopt the following monthly department reports: Business and Finance Director, Fire Chief, Human Resources, Library Director, Police Chief/Animal Control Official, Public Works Director, Planner/Building and Resiliency, Recreation and Senior Services Director, Tax Assessor and Town Clerk See Consent Agenda motion above.
It was voted to accept the Abatement List in the amount of $1,965.00 and as described therein. See the Consent Agenda motion above.
It was voted to accept the correspondence. See Consent Agenda motion above.
Geoff Grove, 16 Robbins requested to see the list of objects to be deaccessioned. Town Manager Phil Hervey stated that before any items can be removed from the Preservation Society, they must seek the consent from the Town Council according to their Charter.
It was voted to approve the deaccession of Barrington Preservation Society Objects. See Consent Agenda full motion found after agenda item #15 below.
*AGENDA ITEM #14 APPROVE LIONS CLUB REQUEST TO INSTALL LOGO AT POLICE COVE PARK ADOPT-A-SPOT SITE
It was voted to approve the request from the Lions Club requesting to install their logo located at Police Cove Park Adopt-A-Spot. See Consent Agenda above.
AGENDA ITEM #15: DISCUSS AND ACT: INTERVIEWS AND APPOINTMENTS
TM Comment: The Town has received applications for the following openings (with draft motions to appoint to be completed by the Council).
· Board of Canvassers: (1 vacancy: alternate Republican with a term expiration of March 31, 2028). Interviewed: Paul Dulchinos and Janine Wolf
Vice President Humm stated that he endorses Paul Dulchinos after the Council received recommendations of endorsement for Colonel Dulchinos from former Chair Geoff Grove and current Chair Lisa Daft of the Republican Town Committee. Mr. Dulchinos has been an active poll worker and has served as Moderator over the years at the polls in Barrington.
Motion by Vice President Humm and seconded by Councilwoman Conway to appoint Paul Dulchinos to the Board of Canvassers, for a term ending March 31, 2028.
Monica Martin, 7 Deer Run Drive, Coventry, RI spoke on behalf of Janine Wolf and questioned the Council in which the Council did not have any questions for Mr. Dulchinos, but did interrogate Ms. Wolf. Ms. Martin said that Ms. Wolf did work on elections processes. Discussion ensued.
Councilwoman Conway further endorsed Colonel Dulchinos and President Kustell echoed these same comments.
The motion passed in favor 4-0-0-1, President Kustell, Vice President Humm, Councilwoman Berard, and Councilwoman Conway, no one opposed, no recusals and one (1) abstention (Councilman Medlin absent).
(Out of Order)
President Kustell welcomed the members of Cub Scout Pack 1 along with their Den/Cubmaster Leaders to lead us in the Pledge of Allegiance.
Isaac Alden-Schermele
Ellis Arden
Lily Colacchio
Max Colacchio
Archie Cope
Bailey Duarte
Julius Duarte
Caleb Hewitt
Hayden Liu
Marshall Maiorana
William McGovern
Will Salzillo
Mardinne Seber
Gabriel Tavares
Sam Tavares
William Tavares
Finn Thimme
Alex Zaluski
Jacob Zaluski
Dara Colacchio, Den Leader, Webelos 2
Craig Hewitt, Den Leader, Webelos 1
Lindsey Tavares, Den Leader, Tigers
Phil Tavares, Cubmaster
David Zaluski, Assistant Cubmaster
(Interviews and Appointments continued.)
· Board of Library Trustees: (1 vacancy: 1 full member with a term expiration of December 31, 2025.) Interviews: Mary Bernard, Barbara Guglielmo, Jordan Janocosek, Caleb Oller, and Heidi Rayden (did not attend).
Motion by Councilwoman Conway and seconded by Vice President Humm to appoint Jordan Janocosek to the Board of Library Trustees, for a term ending December 31, 2025. The motion passed in favor 4-0-0-1, President Kustell, Vice President Humm, Councilwoman Berard, and Councilwoman Conway, no one opposed, no recusals and one (1) abstention (Councilman Medlin absent).
· Diversity, Equity, and Inclusion Committee: (1 vacancy: 2nd alternate with a term expiration September 30, 2023.) Interviewed: Marcos De La Monja, and Jonathan Leviss
Motion by Councilwoman Berard and seconded by Vice President Humm to appoint Jonathan Leviss to the Diversity, Equity, and Inclusion Committee, for a term ending September 30, 2023. The motion passed 4-0-0-1, in favor, President Kustell, Vice President Humm, Councilwoman Berard, and Councilwoman Conway, no one opposed, no recusals and one (1) abstention (Councilman Medlin absent).
· Housing Board of Trustees: (5 vacancies: 2 full members with an expiration date of January 31, 2025; 1st, 2nd and 3rd alternates with an expiration date of May 31, 2023). Interview: Bill DeWitt
Motion by Vice President Humm and seconded by Councilwoman Berard to appoint William “Bill” DeWitt to the Housing Board of Trustees as a full member, for a term ending January 31, 2025. The motion passed 3-1-0-1, in favor, President Kustell, Vice President Humm, and Councilwoman Berard, one (1) opposed, Councilwoman Conway, no recusals and one (1) abstention (Councilman Medlin absent).
· Planning Board: (3 vacancies: Full Member, 1st and 2nd alternates, all with an expiration date of May 31, 2023). Interviews: Alexander Mueller
Motion by Vice President Humm and seconded by Councilwoman Conway to appoint Alexander Mueller to the Planning Board as a full member, for a term ending May 31, 2023.
The motion passed 4-0-0-1, in favor, President Kustell, Vice President Humm, Councilwoman Berard, Councilwoman Conway and Councilman Medlin no one opposed, no recusals and no abstentions.
(Out of Order)
AGENDA #13 FROM THE CONSENT AGENDA CONTINUED: APPROVE THE DEACCESSION OF BARRINGTON PRESERVATION SOCIETY OBJECTS:
Geoff Grove asked to remove Agenda#13 Approve the Deaccession of Barrington Preservation Society objects from the Consent Agenda. He requested to see the list of items from the Preservation Society. After review of the list, Mr. Grove was satisfied, and the following motion was voted on:
Motion by President Kustell and seconded by Councilwoman Conway to pass and allow agenda #13, Preservation Society requests for de-accession of objects currently in storage in which the rationale for consideration was that the items were not suitable for display nor of inherent value as part of the Consent Agenda items #6-14. The motion passed 4-0-0-1, in favor, President Kustell, Vice President Humm, Councilwoman Berard, and Councilwoman Conway, no one opposed, no recusals and one (1) abstention (Councilman Medlin absent).
· Suitcase/briefcase or valise ca. 1900 leather with brass enclosures belonged to CC Chapin, President of Gorham 1900.
· Suitcase, woven straw/wicker belonged to Mrs. Thorsten Nelson 1895.
· Breadbox Estate of Ruth Bourne 1930-40.
· Freezer, ice cream, hand cranked belong to Mrs. L. E. Nelson
· First Aid kit Barrington Police in 2014
· Pipe fragments
· Pram 1931 Hillegass and Waterman Family
· Painting – landscape 1980
· Pipe, drain, terra cotta; crock, earthenware, lampshades, gas stove, radios (4), vacuum and stove.
TM Comment: The Council is holding a public hearing on a petition from the owner of 16 Crown Avenue to abandon the undeveloped portion of Smith Street between their property and 12 Crown Road. They are proposing to split the land with the owner of 12 Crown Road. The property measures 40 feet by 150 feet (6,000 square feet), extending from Crown Avenue to the Town’s “Tall Cedars” open space parcel to the north. Former Tax Assessor Ken Mallette estimated the value at $10,000, which would generate roughly $200 in additional taxes per year.
A map depicting the paper street is below:
Comments received are as follows:
· Planning Board: At its December 6, 2022, meeting, the Planning Board voted unanimously to recommend approval of the abandonment, as requested.
· Conservation Commission: No input received.
· Barrington Land Conservation Trust: The Land Trust, which owns property contiguous to the Town’s Tall Cedars conservation parcel, submitted a letter in opposition to the request, stating:
· Town Departments: As mentioned above, former Tax Assessor Ken Mallette determined the property has a value of $10,000. The Police Chief, Fire Chief and Director of Public Works cited no issues that would impact their department.
*
PRESIDENT KUSTELL OPENED THE DISCUSSION
Councilwoman Kate Berard asked for the Solicitor’s opinion whether she should recuse herself from the discussion and action of this item. She explained that prior to be elected to the Town Council that she once sat on the Planning Board and did speak to one of the applicants regarding the process during her time on the board. Town Solicitor Ursillo said that he does not see an issue and Councilwoman Berard does not need to recuse.
PRESIDENT KUSTELL OPENED THE PUBLIC HEARING FOR THE ABANDONMENT OF A PORTION OF SMITH STREET. He said that this was advertised within the Barrington Times and appropriately noticed to the abutters (advertisement attached with the minutes.)
President of the Barrington Land Conservation Trust (BLCT) Ian Donahue said that he is present to request that the Town Council deny the abandonment of this property. He said that Steve Boyajian was to send an email regarding this property. President Kustell said that he received the email from Mr. Boyajian 2 hours prior to this meeting. President Kustell asked if any of the Council need additional time to review. None of the council members needed additional time to review Mr. Boyajian’s email.
Mr. Donahue stated that the petitioners are interested in the abandonment of this land in order to fix their set-back issues. Mr. Donahue disclosed that he was on the Zoning Board from 2017-2021. He said that this is a paper street, and the two abutters/petitioners have corner lots to provide shorter setbacks. Mr. Donahue stated that this can be solved through zoning variances. He believes that they need to take that “avenue” to solve their issue. He said that Mr. Boyajian’s email spoke of nearby open space in which he helped to save going back to 2018. Mr. Donahue said that if we start to abandon land, we will lose our open space. He said that if we lose this access point (Smith Street) there is only one other access (Tall Cedars) then there is no other access to these trails.
President Kustell asked if the Council members had any questions; they did not.
President Kustell stated that Mr. Boyajian is “under the weather” and is unable to attend.
Petitioner (one of 2) Greg Celentonio, 16 Crowne Avenue, stated that there is another access to get to open space and trails found on Howard Street. He said that there are no marked trails through the paper street or on any maps of Barrington.
Discussion ensued regarding proceeding with a zoning variance. Mr. Celentonio said that he was not familiar with that procedure and began this process in April 2022.
Andrew Curtis, Smith Street, said that he wrote a 3-page letter to the council members. He said that his concern is the precedent that this will set. He said that the amount of taxes that the town will receive is $196.50 in taxes. He said that there is no rule that you need to be an abutter and there are 200 paper roads in the Town. He said that we mark water access points with granite – who is to say that water is more valuable than woods.
Solicitor Ursillo stated that there is a legal standing that you must apply to any abandonment. If you are going to abandon property you must specifically find that the property “has ceased to be useful to the public.”
President Kustell said that there seems to be potential use with this property. When we update our complete streets plan, we must look at this in a holistic way, especially with open space.
Councilwoman Berard stated that for $100 we sold a marina. She said that there are 2-3 access points. We need to set a legal standing and not a precedent since each of these issues are individually decided. She said that there are 2-3 access points near this location. She asked for the Town Manager and/or Town Planner to remark on the access points and if they are marked for trails.
Town Manager Hervey said that he had been involved in trail improvements at this location, but it has not been formally reviewed and detailed. He said that if there are other access points near Tall Cedars, but currently this is influx and there is no commitment to a plan with trails. He said that the area is undetermined with Tall Cedars.
President Kustell questioned the usage of this area.
Town Manager Hervey said that the access point towards the east could be improved with trails but that is not to say that the plans could be improved with Tall Cedars. He said that we have not finished the improvement of trails with Tall Cedars because it is a tricky site because it is wet.
Vice President Humm said that there are compelling comments. He said, with regard with the petitioners, it makes sense with what they are doing, and it makes sense with the BLCT. He said that he is leaning towards NOT abandoning the property. He said that he would like to see more information but that would take months. He proposed to deny without prejudice if it were to return in the future with additional information.
Town Solicitor Ursillo stated that if that is the motion, to deny without prejudice, for the record, the petitioners must go through the process from the beginning – a petition, advertisement and notifying abutters.
Councilwoman Conway was moved by the BLCT and is concerned with the wildlife in the area. She said that she is inclined to deny the abandonment.
Greg Celentonio said that he has lived in Barrington for eight (8) years and he and the other petitioner Sergei Mirochenoko have been taking care of this property as well as the original property owner. He said not once has there been a town truck or maintenance from the town maintaining this property. Mr. Celentonio spoke of the dangers of trees and the close proximity with power lines. If there is a denial, he would like to see that the Town take action to maintain the property and protect the neighbors from the power lines. He said that the land is tight and does not see how it is used as a trail. A person would have to go past my children’s playground equipment.
Jordan Janocosek, 21 Highview Avenue, said that she lives nearby and uses the trails, and they are cleared. There are many dog walkers who do use these trails.
Andrew Curtis, Smith Street, said that we are talking about our neighborhood which I will call the “church neighborhood” and want to be clear that there is only one additional trail, but it is overgrown.
He said that Ms. Janocosek lives in another neighborhood.
Town Solicitor Ursillo stated that the discussion cannot include other pieces of land.
Councilwoman Berard said that she sees that there are other access points. She said that she is weighing the usefulness to the public. She said with Town Manager Hervey’s statement regarding that the trails have not been improved, reviewed, nor have these trails been determined, and there could be plans for this parcel, it is hard to make the determination.
President Kustell asked for clarification regarding “perspective use”.
Solicitor Ursillo said, yes you can because if you find that it could be useful to the public it would be proper to debate.
Motion by Vice President Humm and seconded by Council Kustell to deny the petition to abandon Smith Street (paper street) north of Crown Road.
Discussion ensued regarding adding to the motion “without prejudice”. Vice President Humm said that it might not matter even if there were changed circumstances.
The motion was denied 4-0-0-1, those in favor, President Kustell, Vice President Humm, Councilwoman Berard, and Councilwoman Conway, no one opposed, no recusals and one (1) abstention (Councilman Medlin absent).
AGENDA ITEM #17: DISCUSS AND ACT ON ORDINANCES:
INTRODUCTION: (none)
PUBLIC HEARINGS:
o 2022-23 Chapter 185 Zoning; Article XVIL Signs
TM Comment: Ordinance 2022-23 would amend the Zoning Ordinance to remove the time limit for window signs on display on storefronts of businesses, as follows:
On Nov. 1st, the Planning Board voted 5-1 to recommend approval, along with additional revisions. Here is the adopted motion:
On January 19th, the Economic Development Commission (EDC) reviewed the amendments, passing a motion in support of the Planning Board’s recommendation. Per Chair Matt Amaral:
Recommend amending Ordinance 2022-23, as described below, in order to incorporate the Planning Board’s and EDC’s recommended edits.
PRESIDENT KUSTELL OPENED THE PUBLIC HEARING for 2022-23 Chapter 185 Zoning; Article XVIL Signs.
President Kustell asked if anyone from the public wished to speak. No one wished to speak from the public.
President Kustell closed the public hearing.
Motion by President Kustell and seconded by Vice President Humm to adopt Ordinance 2022-23, amended as follows, to reflect the recommendations of the Planning Board and Economic Development Commission.
Motion amended by Vice President Humm and seconded by President Kustell to adopt Ordinance 2022-23, amended as follows to reflect the recommendations of the Planning Board and Economic Development Commission and that §185.97 is amended and is consistent with the Comprehensive Plan.
Town Manager Hervey requested that the language be amended by striking within the ordinance language “…windows of a business establishment or activity to advertise.”
Motion amended by President Kustell and seconded by Vice President Humm to remove or activity in the language regarding.
§185.97. Permitted signs in business and manufacturing districts.
Window signs. Permanent window signs indicating the name and/or logo of the business, the nature of the business, the hours and days of business, the credit cards honored and/or other information related to the business establishment or activity may be painted on or affixed to the inside of windows located on the entrance façade of the business. Temporary window signs may be affixed to the inside of the windows of a business establishment to advertise specific good, services, or sales. Window signs shall not cover more than 40% of the total area of any one window.
The motion passed 4-0-0-1, in favor, President Kustell, Vice President Humm, Councilwoman Berard, and Councilwoman Conway, no one opposed, no recusals and one (1) abstention (Councilman Medlin absent).
o 2023-1 Chapter 45 Salaries and Compensation; §45-10 Overtime for salaried employees.
TM Comment: Ordinance 2023-1 would amend Chapter 45 – Salaries and Compensation, to clarify how compensatory time is calculated when an employee works more than 40 hours in a week, and what happens once an employee has accrued compensatory time on the date they are no longer employed by the Town.
Since originally proposing this ordinance, we have spoken with Assistant Solicitor Peter Skwirz and concluded that we need to take a more comprehensive review of Chapter 45 to ensure it is up to date and meets the Town’s needs. Recommend withdrawal of the Ordinance at this time.
*
PRESIDENT KUSTELL OPENED THE PUBLIC HEARING for 2022-23 Chapter 185 Zoning; Article XVIL Signs.
President Kustell asked if anyone from the public wished to speak. No one wished to speak from the public.
President Kustell closed the public hearing.
Motion by President Kustell and seconded by Councilwoman Conway to withdraw Ordinance 2023-1 Chapter 45, Salaries and Compensation; §45-10 Overtime for salaried employees. The motion passed 4-0-0-1, in favor, President Kustell, Vice President Humm, Councilwoman Berard, and Councilwoman Conway, no one opposed, no recusals and one (1) abstention (Councilman Medlin absent).
o 2023-3 Renewal of Declaration of Emergency
TM Comment: Renewal is requested for two reasons:
§ To allow for future emergency funding reimbursement opportunities due to the continued Emergency Declaration. RIEMA advises that it is unknown if future stimulus packages would require an active emergency declaration to qualify for fiscal support.
§ Requirement to have the ability to instantaneously enact emergency orders for the health and safety of the Town of Barrington residents.
Recommend amending the ordinance to change the expiration date to February 15, 2023, such that any further renewal would be determined at the February 6, 2023, Town Council meeting.
*
PRESIDENT KUSTELL OPENED THE PUBLIC HEARING for 2023-3 Renewal of Declaration of Emergency
President Kustell asked if anyone wished to speak.
Geoff Grove, 16 Robbins Drive questioned the need for the Declaration of Emergency. He said that he has been uncomfortable with this ordinance. He said that the federal government will be ceasing this emergency order on May 11, 2023. Mr. Grove requested that the Town Council vote, no to renew.
President Kustell discussed the fiscal responsibilities associated with the need of having the Declaration of Emergency.
President Kustell closed the public hearing.
Motion by Vice President Humm and seconded by Councilwoman Conway to adopt Ordinance 2023-03 Renewal of Declaration of Emergency and to establish an expiration date of March 15, 2023. The motion passed 4-0-0-1, in favor, President Kustell, Vice President Humm, Councilwoman Berard, and Councilwoman Conway, no one opposed, no recusals and one (1) abstention (Councilman Medlin absent).
· BAY Team:
o Project Director Contract. The BAY Team is requesting that a contract in the amount of $33,378 be awarded to Michelle Ahlborg to serve as project director on the Mental Health Awareness Training grant.
TM Comment: The BAY Team advertised for candidates to manage the Mental Health Awareness Training grant, with funding from a 5-year grant at $125,000 per year awarded by SAMSHA to The BAY Team. This position is 100% grant funded. The BAY Team is seeking Town Council approval to contract with Michelle Ahlborg of Newport to serve as the Project Director, in the amount of $33,768 annually. The contract will be reviewed on an annual basis at the beginning of each grant year.
Motion by Vice President Humm and seconded by Councilwoman Conway to approve the BAY Team’s request to contract with Michelle Ahlborg of Newport, in the amount of $33,768 annually, to serve as project director, with funding from a five-year SAMSHA Mental Health Awareness Training grant as presented and amended. The motion passed 4-0-0-1, in favor, President Kustell, Vice President Humm, Councilwoman Berard, and Councilwoman Conway, no one opposed, no recusals and one (1) abstention (Councilman Medlin absent).
o RFQ – Project Coordinator: The BAY Team is requesting that a contract in the amount of $20,645 be awarded to Sean Palumbo to serve as project coordinator on the State Opioid Response Grant.
TM Comment: The BAY Team advertised for candidates to fill a project coordinator position, with funding from the State Opioid Response grant funded by the Rhode Island Department of Behavioral Healthcare, Developmental Disabilities and Hospitals. The BAY Team is requesting Town Council to contract with Sean Palumbo for contracted services as Project Coordinator, at a cost of $20,645 for the period of February through September 2023. The contract is to be reviewed on an annual basis, thereafter, pending availability of funding.
Motion by Vice President Humm and seconded by Councilwoman Conway to approve the BAY Team’s request to contract with Sean Palumbo for contracted services as Project Coordinator, in the amount of $20,645 for the grant period of February through September 2023, to be reviewed on an annual basis thereafter as presented. The motion passed 4-0-0-1, in favor, President Kustell, Vice President Humm, Councilwoman Berard, and Councilwoman Conway, no one opposed, no recusals and one (1) abstention (Councilman Medlin absent).
o Media Buy
TM Comment: The BAY Team a Request for Proposals and procured bids for media as required programming for several state and federal grants. No Town funding is required. Denise Alves, CPS, Regional Prevention Co-Director, East Bay, provided the following summary:
§ East Bay Newspapers will be providing print and online ads on various projects.
§ Local IQ will provide digital media promoting our mental health signage, programming for families and programming for media literacy.
§ Cox Communications will be providing digital media by geofencing to promote a specific wellness program to potential participants who must be college age (both in college and those not attending college) who live, work, or attend school in the East Bay.
§ WPRI will provide both TV and digital media to include both the April and October Drug Take Back days, promoting our mental health awareness trainings, and promoting the area law enforcement tip lines that are funded through our grants.
Motion by Vice President Humm and seconded by Councilwoman Conway to approve the following vendors for media services, for the grant period of February to September 2023 as presented:
§ East Bay Newspapers to provide print media, not to exceed $5,000.
§ Local IQ-Gatehouse Media Massachusetts for Digital/Social Media, not to exceed $14,000.
§ WPRI, 25 Catamore Blvd. East Providence, RI for digital and TV media, not to exceed $36,500.
§ Cox Communications, 2575 W. Shore Road, Warwick, RI for digital media, not to exceed $13,000.
The motion passed 4-0-0-1, in favor, President Kustell, Vice President Humm, Councilwoman Berard, and Councilwoman Conway, no one opposed, no recusals and one (1) abstention (Councilman Medlin absent).
o Zoll X Series Monitor/Defibrillators
TM Comment: The Fire Department is requesting Council approval of the purchase of two Zoll X Series monitor/defibrillators for Rescues 1 and 2, replacing two 11-year-old defibrillators that will no longer be under a repair contract as of July 1 of this year. The vendor is Zoll Medical Corp. of Chelmsford, MA. Price is $61,480.12. Zoll Medical is a sole-source vendor as a supplier of this equipment, according to the Fire Chief. Funding from the Fire Equipment Capital Reserve, which has an unencumbered balance of approximately $139,000.
Motion by President Kustell and seconded by Vice President Humm to approve the purchase of two Zoll X Series monitor/defibrillators from Zoll Medical Corp. of Chelmsford, MA, at a cost of $61,480.12. The motion passed 4-0-0-1, in favor, President Kustell, Vice President Humm, Councilwoman Berard, and Councilwoman Conway, no one opposed, no recusals and one (1) abstention (Councilman Medlin absent).
AGENDA ITEM #19: DISCUSS AND ACT: AUTHORIZE ARPA FUNDING FOR CYBERSECURITY ENHANCEMENT PROJECT:
TM Comment: At the July 25, 2022, meeting the Town Council authorized up to $40,000 in American Rescue Plan Act funding, supplementing a $48,900 State grant, for the implementation of Zero Trust cybersecurity measures through Envision Technology Advisors of Pawtucket, based on pricing available through a State Master Price Agreement. The project will enhance cybersecurity protections for operations at the Town Hall, Public Safety Building, DPW, Library and Senior Center, through configuring and deploying “Zero Trust” security technologies across the Town’s network.
As Envision was proceeding with the project, a question came up as to whether the Town should migrate from a commercial cloud (currently in place) to a government cloud, which would ensure the Police Department is compliant with Justice Department protocols (more specifically Criminal Justice Information Services Compliance which is required by the FBI). If the Police Department were mandated to move to a government cloud in the future, which is possible, it would be more costly to the Town than making the switch now, as one of two scenarios would unfold. The first possible scenario is Police would move to a completely new Government tenant without the Town, the migration would incur costs, and the tenant would also require a Zero Trust control plane project. The second possibility is that Police along with the Town must migrate to the Government tenant, which would also require another full Zero Trust control plane project and duplicate efforts with the work that was performed in the Commercial tenant. The configuration of the government cloud server environment also is more secure than the commercial cloud as it allows for additional controls which are not available in Commercial tenants.
Recommend approving an additional $32,200 in ARPA funds for the Zero Trust-based cybersecurity enhancement project with Envision. I also recommend reducing the amount of ARPA funding the Council authorized for energy improvements at the Public Safety Building (projects to be determined) from $100,000 to $67,800.
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Representative Jay Longley from Envision Technology Advisors, LLC was present for a presentation regarding risk levels, with security built into the system.
Motion Vice President Humm and seconded by Councilwoman Conway to approve an additional $32,200 in ARPA funds for the Town’s Zero Trust-based cybersecurity enhancement project with Envision, specifying government tenant migration and approve reducing the amount of ARPA funding the Council authorized for energy improvements at the Public Safety Building from $100,000 to $67,800 as presented and amended. The motion passed 4-0-0-1, in favor, President Kustell, Vice President Humm, Councilwoman Berard, and Councilwoman Conway, no one opposed, no recusals and one (1) abstention (Councilman Medlin absent).
TM Comment: The Town Hall Wi-Fi system is antiquated, making it a potential cybersecurity risk. Coverage is spotty, and connections are often weak. For instance, I use my laptop for virtual meetings on a regular basis. But the connection often lags or gets dropped completely. Envision conducted a study of the Town’s side of Town Hall – the basement office area, the main level, and the second floor/mezzanine level. The study identified the number of units required to provide a well-functioning Wi-Fi system using the most up-to-date technology. They would acquire the units and coordinate the installation. We anticipate the cost to be around $32,000, plus another $3,000 to $5,000 for a subcontractor to run cabling and complete other tasks needed for the installation. Recommend approving $35,000 in American Rescue Plan Act funding for the Town to contract with Envision to complete this project, with pricing established by a State Master Price Agreement.
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Representative Jay Longley from Envision Technology Advisors, LLC was present for a presentation.
Motion by Vice President and seconded by President Kustell to approve ARPA funds for the Town to contract with Envision to complete the Town Hall Wi-Fi Upgrade Project, totaling $26,820.32 and to include an additional 15 percent contingency. The motion passed 4-0-0-1, in favor, President Kustell, Vice President Humm, Councilwoman Berard, and Councilwoman Conway, no one opposed, no recusals and one (1) abstention (Councilman Medlin absent).
TM Comment: The Town administration formed a committee in early 2022 to plan the Memorial Day Parade after the Council named CDR Frank “Scott” Douglas, an active-duty Navy Reservist, to serve as master of ceremonies. Several veterans, who were not members of the United Veterans Council (UVC), also participated and were instrumental in ensuring a successful event. I should note that during the planning stage we received valuable background information from the UVC, including copies of previous Memorial Day programs, descriptions of how past events were planned, and copies of emails received by the UVC from groups wanting to participate in the 2022 parade.
Town employees, including Executive Assistant Jean Bellm, played a crucial role in organizing the event in the weeks leading up to Memorial Day. Several volunteers from 2022 have reached out to me expressing interest in working on the 2023 Memorial Day parade and events.
The 2022 parade, and the opening and closing events, in my opinion, were a big success. But it did require many hours of staff and volunteer time, with my office taking the lead, with support from multiple Town Departments.
For years prior to 2022 the UVC took the lead on the Memorial Day Parade and opening/closing ceremonies, with support from the Town.
A question for the Council for 2023 is whether to continue with a Town-run parade with an administration-appointed committee or return the Memorial Day Parade and events back to the UVC as the lead.
Recommend deciding soon, as planning for this year’s events need to start this month.
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PRESIDENT KUSTELL BEGAN WITH PUBLIC COMMENT regarding the discussion on the Memorial Day Parade. He opened with inviting the public to comment.
Lisa Daft, 5 Robbins Drive, said that she supports the BUVC with the task of the Memorial Day Parade as they have done for more than 50 years.
Deb Nyser, Adelaide Avenue, discussed that the Memorial Day Parade should be with the BUVC.
Janine Wolf, 5 Atlantic Crossing, requested that it should be back in the hands of the BUVC.
Al Schrade, Driftwood Drive, is in favor of having the BUVC organize the Memorial Day Parade.
Jean Ernster, 100 Ferry Lane, supports the BUVC to run the parade.
Doug Caito, 108 Alfred Drown Road, supports the BUVC back in charge of the Memorial Day Parade.
Diversity, Equity and Inclusion members David Mehl, Lianna Maris, Steve Felix, and Rebecca Taub were present during the discussion regarding the Memorial Day Parade. David Mehl read a joint statement into the record defining their mission and goals as described on the Barrington’s website under DEI.
Colonel Paul Dulchinos, with members of the BUVC in the audience, spoke of his commitment as President of the BUVC to the Council and that the BUVC never abdicated its role. He said that their membership has always been open to any veteran that has honorably served. He said that his mission is to remember his comrades and those that paid the ultimate sacrifice with that as our main view of how we look at Memorial Day. Colonel Dulchinos said that the BUVC has never denied any group from participating. He said that he has a simple application that is found on-line which was developed for decorum and to maintain the solemnity of the event. He said that this is a Memorial Day event – we are memorializing those that are not with us any longer who gave their lives in the defense of our country. He said that we are an a-political organization as it states within the application. He extended an invitation to all those that would like to be involved.
Jarrod Ryan, 99 Roffee Street, please have the BUVC return to their traditional duties as organizers of the Memorial Day Parade.
Discussion ensued with members of the Council and acknowledged that the Town Manager’s office (Town Manager Phil Hervey and Executive Assistant Jean Bellm) along with retired and active military families organized the parade and realized that it was a difficult task, very time consuming and a tremendous effort, referring to it as a “heavy lift”.
The discussion continued with the Council, going forward, they would like to see that the BUVC work in partnership with the town, including members of town boards, inviting all veterans and including more younger veterans, reaching out and working with the individuals/veterans that were involved with the organization of the parade from last year.
Councilwoman Conway said that her concern is that this is a town event, and it is more than just an invitation. She stressed that she wants the BUVC to coordinate, collaborate, and include any resident and veteran from all different walks of life with the planning process of the parade. She said that she would like the BUVC to be reflective of the veterans in our town and not just certain generations and certain political ideologies because serving your country supersedes all of your political ideologies.
Councilwoman Berard questioned if these groups and individuals who will be involved with the planning process would have a vote. Colonel Dulchinos explained that according to the BUVC by-laws non-voting members do not get vote and that the by-laws would need to be amended.
Councilwoman Berard would like to see that the Town be “charged” with the event and delegate to other committees. She stressed that she would like to see the Parade as a town managed event, with the BUVC as the committee charged and with other veterans and groups.
Motion by President Kustell to direct the Town Manager to coordinate with the Barrington United Veterans Council to facilitate its planning and execution of the Barrington Memorial Day Parade of 2023 and henceforth, and to provide assistance and resources as in the judgment of the Town Manager are necessary and within the scope of the Manager’s legal authority.
Councilwoman Conway strongly suggested to open the involvement with coordinating the planning process of the parade with other residents and other veterans that are not members of the BUVC.
She questioned why there are, no veterans from other wars not represented on the BUVC. She said it is an important question to ask because there are other veterans who would not participate in last year’s parade if the BUVC were running the (2022) parade. She commented that she is concerned with the sustainability of the BUVC if other veterans (young/old – or veterans who have participated in other wars) were not included. She said that there is participation and there is delegation and there is involvement and engagement. She said she does not think that the vote from last year eliminated any participation or involvement. Councilwoman Conway said that it should not be exclusive, but the Town Manager should coordinate with the BUVC and other town representatives who are interested in participating.
President Kustell commented that there is a benefit under the auspices of a non-partisan group that is open to all members. He added additional language to the above motion:
“Provided that the BUVC maintains its commitment to all participants.”
Councilwoman Berard echoed Councilwoman Conway’s request, that the motion include inviting all those that participated in the planning process from last year and that language be included in the motion. Vice President Humm is in favor of inclusivity. He said that the BUVC is in favor of including others and proposed to build on that community partnership by having a level of trust. He said that he is confident that the BUVC is committed to the most inclusive parade possible with the town remaining a partner as the motion is currently crafted.
Councilwoman Conway said her concern is not the BUVC would prevent people from marching but that there could be people who decide not to march because the BUVC is leading. She said by having others interested in the planning, that there could be a broader group who would choose to march. She said she does not question the integrity of the BUVC, there is not an exclusion or discriminatory action, that is not what she is saying. She is saying, that there may be other representatives that want to be part of the planning with the BUVC. President Kustell said that he has a direct commitment from Colonel Dulchinos that if any veteran would like to be part of the process that he would be open to it because that is part of the mission of the BUVC.
Councilwoman Conway said that she would not be in favor of the motion as stated and requested an amendment to the language: To include other representatives from the Town, not just veterans but members from the DEI Committee.
Discussion ensued regarding that this is a town event, overseen by the Town Manager and delegated to the BUVC with a commitment with reaching out by inviting and coordinating with those who planned the parade last year who would be welcomed into the group for this year.
Discussion ensued regarding the BUVC’s planning process which includes that the BUVC votes on each aspect of the parade. The discussion continued regarding an invitation to a member of the DEI/veteran that they would be invited to be a part of the planning process. Councilwoman Berard only sees willing participants to meld together the continued participation of those involved from last year as well as with the BUVC. Discussion ensued with the continuation of language for the motion.
Councilwoman Conway made an amendment to the motion that includes:
“Coordination with the BUVC and other town residents who express an interest.”
Discussion continued regarding the processes involved with planning and the inclusion to those who would be like to be involved with the Memorial Day Parade. Councilwoman Conway reiterated that she is not in favor of the proposed motion for reasons stated above.
Motion by President Kustell and seconded by Vice President Humm to direct the Town Manager
to coordinate with the Barrington United Veterans Council to facilitate its planning and execution of the Barrington Memorial Day Parade of 2023 and henceforth, and to provide assistance and resources as in the judgment of the Town Manager are necessary and within the scope of the Manager’s legal authority, and to direct the BUVC and the town to jointly invite those who planned and participated in the 2022 Memorial Day Parade and all veterans in town to join the BUVC in the planning, collaboration, and organization of the Parade.
The motion passed 3-1-0-1, in favor, President Kustell, Vice President Humm, and Councilwoman Berard, one (1) opposed, Councilwoman Conway, no recusals and one (1) abstention (Councilman Medlin absent).
TM Comment: On January 10th, the Council adopted a motion to explore options to address the Town’s recreational facility and field’s needs. The Council also held a workshop on Wednesday, February 1st, to get additional input from the public on these issues.
The Motion adopted on January 10th (draft) is below. I’ve inserted updated information in the motion (shown in bold type).
“Motion to explore, on separate but parallel tracks:
1. whether to build a recreation center in Barrington;
2. whether to install a synthetic turf field in Barrington; and,
3. ways to improve the overall maintenance of Barrington’s fields, including whether to develop a dedicated field maintenance team.
Ways to promptly explore these three issues should include, but should not be limited to, the following steps at the direction of the Town Manager:
1. sending out a survey to residents asking questions and opinions regarding each of the three issues; [Comment: The Town posted a survey[1] on January 13th, to be active through February 17th. As of 3 p.m. on Wednesday, 2/1, the survey had generated a total of 720 responses.]
2. referring the three issues to all of the Boards and Commissions listed on page 32 of the “Improving Barrington’s Fields and Recreational Facilities” presentation from the January 9, 2023 Town Council meeting, including the School Committee, and in addition to the Conservation Commission and any other appropriate Board or Commission; [Comment: The Town has referred the Council motion to the boards and commissions listed in the Council motion. We are following up with the Chairs to get input from each board and commission, and/or a status update on when they expect to discuss the item.]
3. holding public workshops to discuss and develop the three issues for public awareness and to solicit public feedback; [Comment: The Council has scheduled one workshop so far (the February 1st workshop)]
4. commissioning preliminary, efficient, and cost-effective studies by consultants to review the issues involving a recreation center and synthetic turf field, including engineering and other technical studies, feasibility studies, traffic studies, or other reasonable and cost-effective preliminary studies; and, [Comment: Discussed below]
5. obtaining more information on potential locations for a recreation center and synthetic turf field. [Comment: Discussed below]
Feedback from these steps should be provided to the Town Council within 30 to 60 days, with the objective to provide the feedback as quickly as possible in case any of the issues can be included for a Town vote at the May 2023 Financial Town Meeting.”
Town Council’s Three Questions
The following is my initial input on the Council’s three questions in the motion from January 10th. Additional research on these issues is required. This preliminary input is intended as a starting point for further discussion and direction from the Council on next steps. These comments are based on reviewing the materials generated since 2001 on the fields issue, as well as input received from Town Departments, including a memorandum from DPW Superintendent John Renquinha.
1. Whether to build a recreation center in Barrington
First, a caveat: Professional consultant services are needed to develop a building program that meets Barrington’s needs for a recreation center/fieldhouse, including cost estimates for construction, staffing, maintenance, as well as potential methods for paying for the facility (user fees, tax increment financing, etc.)
A consultant study would determine the precise space requirements for a fieldhouse that can accommodate indoor soccer and other sports. Very preliminary information I found online suggests that the playing surface of an indoor soccer field is approximately 200 by 85 feet[2] (another online source states that the standard dimensions are 180 feet by 75 feet.[3] A fieldhouse would require space beyond the playing surface. Providing 20 feet on the outside perimeter of an indoor field would mean the building would need to be 220 feet by 95 feet (for a 180’ x 75’ field) or 240 feet by 115 feet (for a 200’ x 85’ field).
A facility with two full-size indoor soccer fields obviously would be much larger.
There would be other space requirements for a fieldhouse such as offices, bathrooms, etc.)
The size of a Recreation Center depends on the activities accommodated; if attached to a fieldhouse, it could provide bathrooms and other spaces a fieldhouse requires.
The Recreation Department is working on a spreadsheet with information on recreation centers elsewhere in the state. Some examples include:
o South Kingstown Community Recreation Center:
https://www.southkingstownri.com/210/Community-Recreation-Center
o Bristol’s Quinta-Gamelin Community Center
https://www.bristolri.gov/departments/parks-recreation/
o Johnston Indoor Recreation Center
https://johnstonrec.com/indoor-recreation-center
A Recreation Center / Fieldhouse would require staffing, likely requiring the creation of a new Recreation Department with a Director. If a suitable site can be found, a fieldhouse should be part of the same recreational complex as a recreation center, for efficient operation and maintenance.
Potential locations: Recreation Center/Fieldhouse
· Zion Bible Institute campus
DPZ CoDesign has developed conceptual plans that include saving the gymnasium[4], including options with an addition to the existing gym. One of the concepts (needs to be verified) appears to have sufficient space for a fieldhouse large enough to accommodate one indoor soccer field, though this would require removal of some of the housing units depicted on the conceptual plan near the gym.
Photo of the basketball courts at the former Zion Bible campus
Aerial of the gymnasium
Site elevation: 50 feet+
Floodplain: No
Existing gym building dimensions, including lockers, bathrooms, classrooms, common areas (from Assessor’s Property Card):
Building Sub Areas
Sub Area Net Area
1st FLOOR 18,254 SF
2nd FLOOR 13,574 SF
BASEMENT 4,680 SF
· “Currier Park” on Old County Road
A wooded parcel roughly 385 feet along Old County Road, east of the Primrose Hill School property, and 425 feet deep.
Elevation: 20 feet to 25 feet (with a low section that drops to 10 feet)
Floodplain: No
The site is labeled on the Assessor’s Plat as being part of the Primrose Hill School site. However, the property was dedicated by the Town Council in 1974 as “Richard E. Currier Memorial Park.” More research is needed to determine if there are recorded deed restrictions that would restrict development. That said, due to its proximity, the site could factor into future plans for the school. Could a potential rec center/fieldhouse be incorporated into a school improvement plan for Primrose?
· Other school sites?
Are there opportunities to accommodate a rec center/fieldhouse at another school site? (TBD)
Other locations, not recommended:
· 25 Watson Avenue, a 7-acre Town-owned site. When acquired, one of the purposes expressed to the public was that the property would be used for housing, including senior housing. A recreational facility at this site was not endorsed by the 25 Watson Ad Hoc Committee. In addition, such a facility would significantly reduce the amount of land available for housing.
· Chianese Fields. The capped landfill, with recreational fields to the east and west of Princes Hill Avenue, is not suitable for construction on top. The cap was installed to meet DEM’s minimum requirements, not in anticipation of it supporting a building. There are environmental concerns as well, including the release of landfill gases. Additional analysis would be required to determine whether this site is feasible for construction, and what additional work would be required to make it suitable. We anticipate the additional cost to prepare the site, if possible, would be cost prohibitive.
2. Whether to install a synthetic turf field in Barrington
Based on the workshop on Wednesday, the community is split on whether the Town, or Schools, should pursue installing a synthetic turf field or fields. I won’t rehash the discussion here. However, a question for the Town is – where would such a field be located if on Town property?
o Haines Park: The Town is in the process of developing a new full-size multipurpose field at Haines Park, including rebuilding Harrington Field to the south of its current location. Building an artificial turf field there would require a significant investment on State property. Under the 30-year lease, the State has approval of any proposed improvements; it is unclear whether it would approve an artificial field and/or lights. There would also be concerns from neighbors about a lit field at Haines Park.
o St. Andrew’s Farm has one field on Middle Highway. Adding lighting to expand use of an artificial turf field would impact neighbors to the south. In addition, the property is subject to a three-party agreement that includes restrictions on development:
o Chianese Field: Adding lighting at Chianese is challenging given the proximity to houses. The design of the landfill cap itself also is a challenge. The Town closed the landfill in 2010-2011, at a cost of approximately $1.5 million. I asked DPW Director Alan Corvi about what it would take to install a synthetic field at Chianese. Additional review by an outside consultant would be needed to determine exactly what would be required. Improvements to prep the area would need to include a more substantial cap beyond the current 2 feet of cover, a new specialized venting system to manage the methane from the landfill, and regrading.
Schools
As the previous ad hoc field committee studies have concluded, the High School has the room and suitable conditions to add lighting for an extended-use artificial turf field. A factor to consider is flood risk. As noted at the Wednesday workshop, the High School is in a flood zone, which puts a new field at risk of damage from flooding, as well as the building itself. This was an issue in New York’s Battery Park, where artificial turf fields were ruined by flooding from Hurricane Sandy[5]; a plan to protect that area from future flooding is under development. The aerial below shows the extent of the floodplain.
Another school site with space is the Middle School. It is not in a flood zone. Below is an aerial view of the new fields at BMS.
An unknown is whether the Schools wish to pursue installation of a synthetic field at any school site. Also, I think it is important to get clarity on how much access non-school sports would have access to a synthetic field if located at a school.
3. Ways to improve the overall maintenance of Barrington’s fields, including whether to develop a dedicated field maintenance team.
Public Works Superintendent John Renquinha has written a memorandum providing background on the Town’s investments in athletic fields since 1990, including field construction; irrigation, fencing and other improvements; the Town’s fertilization program; staff allocated to field maintenance activities; and acquisition of field maintenance equipment.
He points out that the critical issue for the Town continues to be the lack of field space to handle the growing demand while also resting fields. (He suggests a fieldhouse/rec center would help with field maintenance.)
As far as maintenance, DPW assigns four to six employees to handle continual field maintenance as needed: 2 for field painting, 4 for daily scheduled maintenance/rehab on athletic fields as needed by municipal leagues and schools. These 6 employees also handle other tasks such as plowing, trail maintenance, sewer emergencies, storm cleanup, facility maintenance, etc.
He notes: “Creating an entire field maintenance department separate from DPW would be very costly and it’s unclear whether this would solve the issue. In addition, these employees would not be able to perform their other responsibilities if segregated from DPW, which is a huge cost savings to the Town.”
The Town has been working to hire additional DPW personnel, based on a personnel study of DPW in 2020 that concluded they were short three to six workers. Four have been hired since 2020. I am looking into including funding in the FY2024 Town Budget to enable DPW to hire an additional two workers, for a total addition of six since 2020.
Funding: The above input is offered to move the discussion on the Town’s recreation needs forward. However, this is an incomplete picture of the challenges and potential opportunities. Recommend engaging consultants to study the issues in greater detail to provide a potential path forward on field improvements (new fields and upgrades to existing fields), and a potential recreation center/fieldhouse.
A study of existing fields and potential improvements would require engaging experts such as a turf management specialist (as was suggested at the Feb. 1st workshop), as well as others such as a civil engineer. We estimate that a detailed study could cost $50,000 to $60,000. Recommend funding this with the Field Maintenance Fund, which has an unencumbered balance of almost $455,000.
An evaluation of potential sites for a recreation center/fieldhouse would require architectural and engineering services, a cost estimator, and others (such as a building condition consultant to evaluate an existing building). Input from potential users would be needed. Another study would be an analysis of costs for the Town to take on such a facility – operating/staffing and maintenance, capital budgeting. There also is the question of paying for the project. We estimate that an initial conceptual study would require around $30,000 to $40,000.
Two motions are provided for the Council’s consideration.
Motion 1: To approve $40,000 in American Rescue Plan Act funding for the completion of a recreation center/fieldhouse feasibility study.
Motion 2: To approve $50,000 from the Field Maintenance Fund for the completion of a fields assessment and feasibility study.
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PRESIDENT KUSTELL OPENED THE DISCUSSION
Vice President Humm discussed some initiatives regarding the next steps for a recreational field house and fields. He proposed to hold a debrief from the first workshop that was held with Council to discuss a more in-depth discussion.
President Kustell said that at the workshop, there seemed to be broad agreement, that the fields are in need of better maintenance (no fault of the DPW). He said that the recreation/field house was well received but we do not have a location and we are not in total control (regarding a location) and that the synthetic turf was a 50/50 split among the people.
Town Manager Hervey discussed potential issues. He questioned whether the synthetic turf field can be located on town property versus school property. He said he is struggling where a synthetic turf field would “fit”.
President Kustell said, if we want synthetic turf on school property and the school committee does not want synthetic turf field on their property, we can’t force it. He said if we don’t want synthetic turf on school property and the school committee does, we can’t stop it. He said that it makes sense to collaborate with the school department and to address the problem holistically.
Vice President Humm said that this is a holistic view of a long-standing problem. He said that it behooves the Town to explore, as far as the Town can, all the work streams but specifically the synthetic turf field work stream until the town says, we have exhausted the findings, and then turn it over to the schools. He said that we need to encourage the discussion and take it as far as we can with (all of) the feedback.
Vice President Humm discussed the need for a synthetic turf field. He said that he understands the concerns and would like to address them.
Risk of injury:
Vice President Humm said field sports are not large revenue generators. He said if it were basketball, a revenue generating sport, he could see it. Vice President Humm commented on Brown University’s turf field, with a world renown medical school and said that they are okay with turf fields. He said that the schools that have commented felt that there is no difference between a synthetic turf field and a natural grass field.
Vice President Humm commended Athletic Director George Finn (athletic trainer by trade) and said that Mr. Finn is in favor of artificial turf (relating to injuries).
Councilwoman Berard said she does not want to belabor the discussion with the concerns but would rather discuss and flush out the locations. She would like to look at the proposed motions of the feasibility studies for the recreation center/fieldhouse and field assessments.
Locations:
Town Manager Hervey said that he struggled to find town properties for a proposed field.
He discussed the proposed locations:
Chianese Fields: requires modification of cap at a cost of 1.5 million. Lighting is an issue with neighbors close by.
High School Field: We must look at how to protect this field from flooding.
Middle School: Seems to have the most potential, parking, distant from neighbors and not in a flood plain.
St. Andrews Farm: If lighting, close to neighbors, but is only permitted on the school side of the property (north). The challenge is that this land is part of a three-party agreement, and all would have to agree.
Haines Park: The Town is in the process of developing a new full-size multipurpose field. We have a 30-year lease and placing artificial turf on state property is a significant investment. Other concerns are lights affecting the surrounding neighbors.
Discussion ensued regarding the school’s involvement with feasibility studies. Councilwoman Conway stated that she would like to see us ask the school’s if they would like to partner with us to conduct a feasibility study. Councilwoman Berard agreed.
Field Maintenance:
President Kustell stated that he is in support of the proposed motions, especially with field maintenance.
Councilwoman Berard questioned if locations will be given for recreation center. She said that this seems location dependent.
Town Manager Hervey said yes, locations are important and with other uses (i.e., gym with basketball, pickleball etc.) cost estimates, maintaining the property/building operations.
Councilwoman Berard said that these proposed motions will begin the process, but she would like to see an additional motion inviting the schools to participate in both of the motions. She said that there is a new high school plan that is eminent with a potential location for a field house.
Vice President Humm said that it is important to review page 18 of the Town Manager’s memo of tonight’s meeting in which he includes in his brief what the consultant would include in their study.
PUBLIC COMMENT:
Janine Wolf, 5 Atlantic Crossing, discussed the sports league of CLCF (Cranston League for Cranston’s Future. She discussed that the former Zion property would be perfect for the recreation fieldhouse, and it is ideally located for this serious town need. She said, do not sacrifice a field for another (turf) field – we would not be gaining additional fields. We need to grab that property.
Motion 1 by President Kustell and seconded by Councilwoman Conway to approve $40,000 in American Rescue Plan Act funding for the completion of a recreation center/fieldhouse feasibility study.
Discussion ensued regarding the proposed motion:
Vice President Humm asked Town Manager Hervey does the motion need further specifics.
Town Manager Hervey said that it would be part of the site exploration.
The motion passed 4-0-0-1, in favor, President Kustell, Vice President Humm, Councilwoman Berard, and Councilwoman Conway, no one opposed, no recusals and one (1) abstention (Councilman Medlin absent).
Motion 2: by President Kustell and seconded by Councilwoman Conway to approve $50,000 from the Field Maintenance Fund for the completion of a fields assessment and feasibility study.
Discussion ensued regarding the proposed motion:
Vice President Humm said that he supports the motion but for clarification purposes asked how broad is this motion – is it accessing the needs, needs for particular sports, is it assessing the improvements themselves? Maintenance, or artificial turf?
Town Manager Hervey said that we would look at existing conditions, is the land adequately draining, does it meet standards or what would it take to meet the standards – if we look at Chianese we would ask, what can we do there? He said that we need to know what are the costs and benefits to this field property?
The motion passed 4-0-0-1, in favor, President Kustell, Vice President Humm, Councilwoman Berard, and Councilwoman Conway, no one opposed, no recusals and one (1) abstention (Councilman Medlin absent).
Councilwoman Berard questioned Town Manager Hervey, in which he put in his memo that he directed this issue to each of the different committees including the school committee.
Town Manager Hervey said that he responded to the Council’s motion as adopted at the meeting.
Councilwoman Berard asked if we need to formally ask the school committee to participate in the studies.
Town Manager Hervey agreed to have the school participate as they may be a stakeholder.
Discussion ensued that the Council has funded the feasibility studies, with the potential for the school committee to be part of the planning process.
Motion 3 by Councilwoman Berard and seconded by Councilwoman Conway to formally invite the schools (School Committee/Administration) to join the recreation center field house study and fields assessment and feasibility study. The motion passed 4-0-0-1, in favor, President Kustell, Vice President Humm, Councilwoman Berard, and Councilwoman Conway, no one opposed, no recusals and one (1) abstention (Councilman Medlin absent).
TM Comment: A financial feasibility report from the Town’s real estate development consultant, 4Ward Planning, determined that development of the 7-acre former Carmelite Monastery site would not be feasible if it included repurposing the existing monastery building. This report was issued after last year’s Financial Town Meeting when voters rejected a motion that would allow the Town to have the option to remove of the building in seeking proposals from developers to develop the property.
Given the challenge of keeping the building, and the ongoing costs to maintain ownership including paying for power and heat, I asked 4Ward Planning to evaluate two scenarios (Land Use Plan 1 and Land Use Plan 2):
1. Keeping the building and develop housing around it, including single-family lots on Watson Avenue and Freemont Road, and some age-restricted senior housing.
2. Remove the building and parking lot and develop housing in its place.
The number of units assumed for the updated financial analysis, 38 to 46 units, is within the range contemplated as part of the 25 Watson Avenue Ad Hoc Committee planning process.
The analysis determined that the scenarios are financially feasible.
Recommend referring the concepts to the Planning Board for a recommendation on amendments to the Comprehensive Plan, working with Town administration. I have Union Studio Architecture and Community Design of Providence, which is on a State Master Price Agreement, working on a conceptual site plan and building sketches to help illustrate options for planning the site, at a cost of $9,500. Requesting additional $25,000 to engage Union Studio to refine concepts based on input from the Planning Board as part of the public planning process in the coming weeks. Funding would come from the approximate $150,000 balance remaining from the purchase of the property.
Motion 1: To refer Land Use Plan 1 and 2 to the Planning Board for consideration in developing Comprehensive Plan amendments related to the former Carmelite Monastery property at 25 Watson Avenue.
(NOTE: The Council could also refer the question of the future use of the property to another Board or Commission)
Motion 2: To authorize engaging Union Studio of Providence at a cost not to exceed $25,000 to assist with the drafting of Comprehensive Plan amendments related to the former Carmelite Monastery property at 25 Watson Avenue.
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PRESIDENT KUSTELL OPENED THE DISCUSSION AND BEGAN WITH PUBLIC COMMENT
Paige Barker, 46 Clark Road, stressed to the members of the Town Council, before spending more money on designs and planning that we need more involvement, more communications and transparency with the ongoing Watson property since the ad hoc Watson advisory committee has been disbanded. She commented that the overwhelming wish is for the property is to maintain the building, maintain low density and leave ample green space for everyone’s use. She commented that there are many who have the time to help with researching grants and help preserve the property and the building for all to use.
Mary Greiner, 10 Watson, said that she does not want any more money spent on consultants in which they constrained our discussions with density and additional housing. She said that the community can be more creative with this property.
Town Manager Phil Hervey said that the ad hoc committee was an initial step, but the Planning Board votes on the plan. The plan should be with the Planning Board since there is no economic feasible plan with this property. We are currently spending money for the upkeep of the building and the property.
Councilwoman Berard clarified that the Watson Property is included in the Field and Facilities study. She commented that she would like to include the Zoning Board and the Housing Board with the referrals. She asked for further clarification for Land Use Plan 1 with building. Town Manager Phil Hervey said that it means to put it on hold with no use at the time until we find a use.
Councilwoman Conway said that there are more creative opportunities for this land. She said that we are talking about fields, and a comprehensive school building. She said it is a little premature to send this to the Planning Board. She suggested to send this to the School Committee, Housing Board and Zoning. She said we may even need to “workshop” this as we are doing with the fields.
Discussion ensued regarding with which boards to refer the 25 Watson property, looping back into the past processes and that we are currently not doing anything with the property but the town is spending money to maintain the property.
Discussion ensued regarding the motion to include the Zoning Board. Councilwoman Berard commented that the Zoning Board may have valuable knowledge regarding their past experienced decisions and with aspects regarding properties.
Solicitor Ursillo said that the Zoning Board does not make long range planning but is tasked with specific decision making. Councilwoman Berard said that she would welcome the knowledge with their understanding of the comprehensive plan within zoning districts. She said that the questions to the School Committee and the field study should be separate with the comments related to the comprehensive plan.
Motion 1 by President Kustell and seconded by Councilwoman Berard to refer Land Use Plan 1 and 2 to the Planning Board, Zoning Board and Housing Board of Trustees for consideration in developing Comprehensive Plan amendments related to the former Carmelite Monastery property at 25 Watson Avenue. The motion passed 4-0-0-1, in favor, President Kustell, Vice President Humm, Councilwoman Berard, and Councilwoman Conway, no one opposed, no recusals and one (1) abstention (Councilman Medlin absent).
Motion 2 President Kustell and seconded by Vice President Humm to refer to the School Committee for consideration of school administration use of the 25 Watson Avenue property and former Monastery building with the prospects for future use. The motion passed 4-0-0-1, in favor, President Kustell, Vice President Humm, Councilwoman Berard, and Councilwoman Conway, no one opposed, no recusals and one (1) abstention (Councilman Medlin absent).
Town Manager Hervey discussed his comments within his brief regarding Union Studio Architecture and Community Design of Providence in which they are on the State Master Price Agreement. He said that they seem to meet the “fit” for which we would like to construct senior housing as well as a single-family development. Town Manager Hervey said that based on his experience with this company, they provide excellent site planning, building elevations with further explanations of what could be built on this property. He said that this will be an effective tool for the Planning Board as well as providing additional amendments when additional community development input is given.
Councilwoman Berard asked for clarification regarding within the recommended motion, to assist with the drafting of Comprehensive Plan amendments related to the former Carmelite Monastery property. Town Manager Hervey said that they will provide site planning and sketches to enhance the process.
Motion 3: Vice President Humm and seconded by Councilwoman Conway to authorize Union Studio of Providence at a cost not to exceed $25,000 to assist with the drafting of Comprehensive Plan amendments related to the former Carmelite Monastery property at 25 Watson Avenue. The motion passed 4-0-0-1, in favor, President Kustell, Vice President Humm, Councilwoman Berard, and Councilwoman Conway, no one opposed, no recusals and one (1) abstention (Councilman Medlin absent).
TM Comment: Requesting adoption of the 2022 Hazard Mitigation & Flood Management Plan. The Federal Emergency Management Agency (FEMA) and the RI Emergency Management Agency (RIEMA) has granted the plan “Approvable Pending Adoption” status. A Resolution for adoption is attached.
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PRESIDENT KUSTELL OPENED THE DISCUSSION
Planning Director Teresa Crean was present.
Motion by Vice President Humm and seconded by Councilwoman Conway to approve the Resolution Adopting the Town of Barrington’s 2022 Hazard Mitigation and Flood Management Plan, as presented. The motion passed 4-0-0-1, in favor, President Kustell, Vice President Humm, Councilwoman Berard, and Councilwoman Conway, no one opposed, no recusals and one (1) abstention (Councilman Medlin absent).
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TM Comment: The Town has an agreement for electricity supply that will expire at the end of November. Constellation Energy, with PowerOptions, was selected by the RI League of Cities and Towns as a vendor for the provision of electricity supply services for municipalities in Rhode Island. Prices had soared in 2022 but have been coming down significantly in recent months. Requesting Town Council authorization to enter into an electricity supply agreement for a two-year period, starting in December 2023.
The League’s contract with PowerOptions provides protections for the Town:
1. Parental guarantee of price. (That is, if anything ever happens to Constellation, their parent company, Exelon, would honor the price that was locked in)
2. No penalties for usage that goes up or down.
3. No automatic passthroughs for changes in law (reviewed by PowerOptions first).
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Motion by Vice President Humm and seconded by Councilwoman Conway to authorize the Town Manager to enter into an electricity supply agreement with Constellation Energy for a one- or two-year period starting in December 2023. The motion passed 4-0-0-1, in favor, President Kustell, Vice President Humm, Councilwoman Berard, and Councilwoman Conway, no one opposed, no recusals and one (1) abstention (Councilman Medlin absent).
TM Comment: The Town Council on January 10th voted to establish a new Bicycle-Pedestrian Advisory Committee (BPAC), to provide input on the Town’s investments in bicycle and pedestrian facilities, including weighing in on priority projects, assisting with updates to the Complete Streets Plan, and providing input on proposed designs.
The Committee is to consist of nine full members plus up to two alternates. The full members are to include:
1. Three (3) with an interest / expertise in bicycling
2. Three (3) with an interest / expertise in pedestrian facilities
3. Three (3) with a general interest in ped/bike planning
As of the end of day on Wednesday, February 1st, the Town had received applications from 15 people interested in serving on the Committee. Appointments to the BPAC are to be made at the March 6th meeting. Given the strong interest in this new committee, I recommend adding two full members, for a total of 11, plus an additional alternate, for a total of three alternates.
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PRESIDENT KUSTELL OPENED THE DISCUSSION
Town Manager Hervey said that the Town has received many applications who would like to be involved on this committee. He said that there is plenty to do, and the committee could be broken into smaller sub committees. Town Manager Hervey said that he has been informed through Senator Reed’s office that the application for RIPTA that we were one of 29 towns that participated in which there is $5 million to be distributed. This new money could focus on state roads.
Motion by Vice President Humm and seconded by Councilwoman Berard to approve the expansion of the Barrington Bicycle-Pedestrian Advisory Committee from nine full members to 11, and adding one alternate, for a total of three. The full members are to include:
1. Four (4) with an interest / expertise in bicycling
2. Four (4) with an interest / expertise in pedestrian facilities
3. Three (3) with a general interest in ped/bike planning
The motion passed 4-0-0-1, in favor, President Kustell, Vice President Humm, Councilwoman Berard, and Councilwoman Conway, no one opposed, no recusals and one (1) abstention (Councilman Medlin absent).
TM Comment: The Council held a goal-setting retreat facilitated by Emily Morash. Other past retreats were held at the Interlocal Trust. Does the Council wish to schedule another retreat for 2023?
Discussion continued to Town Council meeting on March 6, 2023.
TM Comment: This is a standing agenda item to provide Council members the opportunity to provide information in their capacity as liaison to various boards, commissions, and organizations.
Town Council sitting as liaisons on boards and commissions had no information to share.
To the public: This agenda item is for members of the public to speak regarding a topic that is not already on the agenda. Please indicate that you would like to speak by raising your hand. When you are recognized, please state your name and residency for the record.
Anthony Arico, Jr., Lincoln Avenue, requested to place Public Comment prior to Setting the Agenda.
· Spencer Trust meeting at 6:30pm
· Discuss and Act: Recreation Fields and Facilities
· Discuss and Act: Town Seal
· Discuss and Act: Town Council Goal-Setting Retreat
AGENDA ITEM #31: EXECUTIVE SESSION IN ACCORDANCE WITH RIGL: (This meeting will be opened in open session and will then be held in closed session via password for the members of the Town Council.)
· 42-46-5 (a) (2) Collective Bargaining:
DPW, United Steelworkers AFL-CIOP-CLC Local 14845; International Brotherhood of Police Officers Local 351; International Association of Fire Fighters, AFL-CIO, Local 1774; Dispatch, International Brotherhood of Police Officers, Local 555
· 42-46-5 (a) (5) Acquisition and Disposition of Property
· 42-46-5 (a) (2) Litigation:
o Daniel Bright, Stephen Gross and Kristen (Tracy) Gross, Richard Morgenroth and Sarah Silva C.A. No. PC 2019-11638; and
o Alexander and Larisa Vlasov C.A. No. PC 2020-630
· Discuss Executive Session minutes from January 9, 2023, for placement on the March 6, 2023, Town Council meeting agenda.
Motion by President Carl Kustell and seconded by Councilwoman Conway to move into Executive Session at 11:40 PM in accordance with RIGL: 42-46-5 (a) (2) Collective Bargaining: DPW, United Steelworkers AFL-CIOP-CLC Local 14845; International Brotherhood of Police Officers Local 351; International Association of Fire Fighters, AFL-CIO, Local 1774; Dispatch, International Brotherhood of Police Officers, Local 555, 42-46-5 (a) (5) Acquisition and Disposition of Property, 42-46-5 (a) (2) Litigation: Daniel Bright, Stephen Gross and Kristen (Tracy) Gross, Richard Morgenroth and Sarah Silva C.A. No. PC 2019-11638; and Alexander and Larisa Vlasov C.A. No. PC 2020-630; Discuss Executive Session minutes from January 9, 2023, for placement on the March 6, 2023 Town Council meeting agenda. The motion passed 4-0-0-1, in favor, President Kustell, Vice President Humm, Councilwoman Berard, and Councilwoman Conway; no one opposed, no recusals and there was one (1) abstention, Councilman Medlin (absent).
Motion by Councilwoman Conway and seconded by Vice President Humm to reconvene into open session at 12:30 A.M. Let the minutes reflect that during the Executive Session two (2) votes were taken. The minutes of the Executive Session are to be sealed. Both the motions passed 4-0-0-1, in favor, President Kustell, Vice President Humm, Councilwoman Berard, and Councilwoman Conway; no one opposed, no recusals and there was one (1) abstention, Councilman Medlin (absent).
Motion by Councilwoman Berard and seconded by President Kustell to adjourn the Open Session at 12:32 AM. The motion passed 4-0-0-1, in favor, President Kustell, Vice President Humm, Councilwoman Berard, and Councilwoman Conway; no one opposed, no recusals and there was one (1) abstention, Councilman Medlin (absent).
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Meredith J. DeSisto, CMC, Barrington Town Clerk