Minutes

Monday, May, 1 2023 at 6:30pm

TOWN COUNCIL Meeting

Town Hall – Council Chamber

Barrington, RI

Attachments can be found: https://clerkshq.com/barrington-ri

Video: https://vimeo.com/showcase/9672722

Present: President Carl P. Kustell, Vice President Robert Humm, Councilwoman Kate Berard, Councilwoman Annelise Conway and Councilman Braxton Cloutier

Also, Present: Town Manager Phil Hervey, Assistant Town Solicitor Amy Goins, and Town Clerk Meredith J. DeSisto

Department Heads: Fire Chief Gerald Bessette, Police Chief Michael Correia, Human Resources Director Mari-Ann Oliveira, Library Director Kristin Chin, Public Works Director Alan Corvi, Recreation and Senior Services Director Michele Geremia, Tax Assessor Jay Drew and Town Planner Teresa Crean

Absent: Finance Director Kathy Raposa

Council President Kustell called the meeting to order at 6:34 P.M.

President Kustell led us into the Pledge of Allegiance.

AGENDA # 3 LAND ACKNOWLEDGEMENT:

(Approved at the Town Council meeting on December 6, 2021. Read into the record by President Kustell.)

“Aquene (Peace) We recognize the unique and enduring relationship that exists between Indigenous Peoples and their traditional territories. We acknowledge that we are in the ancestral homeland of the Pokanoket Tribe within the original territory of the Pokanoket Nation. We commit to ongoing efforts to recognize, honor, reconcile and partner with the Pokanoket people whose ancestral lands and water we benefit from today. Aquene (Peace)”

AGENDA ITEM #4: Announcements (Town Manager Phil Hervey)

· Barrington has been recognized as a 2022 Tree City USA.

Monday, May 1, 2023, Sale of Seasonal Beach Parking Stickers are on sale both online and at the Recreation Department as of May 1^st.
Wednesday, May 3, 2023, Mental Health and Wellness Fair: It’s Time We Talk 6:00 – 8:30pm and Anxiety Presentation 6:30pm – 8:00pm Barrington Public Library
Saturday, May 6, 2023, Peck Center Parking Lot: Washington Trust Free Community Shred 10:00 – Noon.
Saturday, May 13, 2023, TapIn Letter Carriers Stamp Out Hunger Food Drive: Place non-perishables in mailbox.

· Friday, May 19, 2023, The After Prom is looking for volunteers https://www.signupgenius.com/go/10C0C44AEAD28ABFFC61-barrington2

Saturday, May 27, 2023, Barrington Beach Opening Day. Weather permitting.
Monday, May 29, 2023, Barrington Memorial Day Parade 9:00 – 11:00am.
Saturday and Sunday, June 3 and 4, Regional Sunfish Regatta by Barrington Yacht Club. Public parking is allowed on the East side of the beach only.
Sunday, June 11, 2023: Recreation Department’s Annual Arts Festival along with Barrington Business and Community Association Street Fair.
Governor McKee has proclaimed that the month of May is known as Asian American and Pacific Islander Heritage month and Governor McKee has included Native Hawaiian’s
Tree Planting & Removal: April 1, 2022 – March 31, 2023 – 86 trees removed/112 trees planted.
President Kustell announced that a request was made from Track and Field Coach William Barass to name the Throwing Field, located on Upland Way, after Robert Gorley, a long time, nationally recognized, throwing coach.

DISCUSS AND ACT ON THE CONSENT AGENDA:

All items with an asterisk (*) are routine by the Town Council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so request, and the request is for good cause in which event the item will be removed from the consent agenda and will be considered in its normal sequence on the agenda.

Motion by President Kustell and seconded by Vice President Humm to accept the Consent Agenda #5-#13. The motion passed in favor 5-0-0-0, President Kustell, Vice President Humm, Councilwoman Berard, Councilwoman Conway, and Councilman Cloutier, no one opposed, no recusals and no abstentions.

*AGENDA ITEM #5 ACCEPT RESIGNATIONS: (none)

*AGENDA ITEM #6 APPROVE REAPPOINTMENT(S) TO BOARDS AND COMMISSIONS:

· Planning Board:

o William “Bill” Kurtz, Roni Phipps and Alexander Mueller to be reappointed as full members with a term expiration date of May 31, 2026.

*AGENDA ITEM #7 ACCEPT TOWN COUNCIL MEETING MINUTES OF APRIL 3 AND 19, 2023.

It was voted to adopt the Town Council minutes listed above. See Consent Agenda motion above regarding the accepting of the minutes for April 3 and 9, 2023.

*AGENDA #8 MONTHLY DEPARTMENT REPORTS (MARCH ’23):

Business and Finance Director, Fire Chief, Human Resources, Library Director, Police Chief/Animal Control Official, Public Works Director, Planner/Building and Resiliency, Recreation and Senior Services Director, Tax Assessor and Town Clerk.

It was voted to adopt the monthly department reports from March ’23. See Consent Agenda motion above.

*AGENDA ITEM #9 APPROVE ABATEMENT LIST:

It was voted to accept the Abatement List in the amount of $88,176.87 and as described therein. See the Consent Agenda motion above.

*AGENDA ITEM #10 APPROVE SURPLUS PROPERTY: (none)

*AGENDA ITEM #11 ACKNOWLEDGE CORRESPONDENCE:

It was voted to accept the correspondence. See Consent Agenda motion above.

· BAY Team Monthly Report

· BCWA Monthly Reports

· Veteran Farm Community for 25 Watson Avenue (J. Phillips)

*APPROVE HAMPDEN MEADOWS SCHOOL TOUGH TIGER RACE TO BE HELD ON SUNDAY, MAY 21, 2023, NOON – 3:00PM

It was voted to approve the Hampden Meadows School Tough Tiger Race to be held on Monday, May 21, 2023, from Noon – 3:00pm. See Consent Agenda motion above.

*APPROVE THE DEACCESSION OF BARRINGTON PRESERVATION SOCIETY OBJECTS

It was voted to approve the request for de-accession of objects currently in storage in which the rationale for these items are that they are not suitable for display nor of inherent value. See Consent Agenda motion above.

AGENDA ITEM #16: DISCUSS AND ACT: INTERVIEWS AND APPOINTMENTS

o Housing Board of Trustees: (3 vacancies: 1^st alternate, term expires January 31, 2024, 2^nd alternate, term expires March 31, 2024, and 3^rd alternate with a term to expire October 31, 2024).

o Interviewed: Michaela Carroll, Spencer Cowles, Waffa Freij (did not attend) and Elizabeth Taylor (did not attend)

Motion by Vice President Humm and seconded by Councilwoman Conway to appoint Michaela Carroll to the Housing Board of Trustees as a first alternate for a term expiring January 31, 2024. The motion passed in favor 5-0-0-0, President Kustell, Vice President Humm, Councilwoman Berard, Councilwoman Conway, and Councilman Cloutier, no one opposed, no recusals and no abstentions.

Motion: by President Kustell and seconded by Councilwoman Conway appoint Spencer Cowles to the Housing Board of Trustees as a second alternate for a term expiring March 31, 2024. The motion passed in favor 5-0-0-0, President Kustell, Vice President Humm, Councilwoman Berard, Councilwoman Conway, and Councilman Cloutier, no one opposed, no recusals and no abstentions.

o Senior Center Advisory Board: (1 vacancy: 2^nd alternate with a term expiration date of February 28, 2024)

o Interviewed: Allan Klepper

Motion by President Kustell and seconded by Councilman Cloutier to appoint Allan Klepper to the Senior Center Advisory Board as a second alternate for a term expiring February 28, 2024. The motion passed in favor 5-0-0-0, President Kustell, Vice President Humm, Councilwoman Berard, Councilwoman Conway, and Councilman Cloutier, no one opposed, no recusals and no abstentions.

o Zoning Board of Review: (1 vacancy: 3^rd alternate with a term expiration date of December 31, 2025.)

o Interviewed: Suzanne Renaud.

Motion by Vice President Humm and seconded by Councilman Cloutier to appoint Suzanne Renaud to the Building Board of Review as a third alternate for a term expiring December 31, 2025. The motion passed in favor 5-0-0-0, President Kustell, Vice President Humm, Councilwoman Berard, Councilwoman Conway, and Councilman Cloutier, no one opposed, no recusals and no abstentions.

AGENDA ITEM #15: DISCUSS AND ACT ON RESOLUTIONS:

· Gun Violence Prevention (A. Conway)

TM Comment: The Resolution would call on the Rhode Island General Assembly to pass multiple gun safety bills that have been introduced in the 2023 legislative session, including several specific pieces of legislation: S 379, H 5300, S 321, H 5434, S 629, H 5912, S 647, H 5894, S 325, H 5892, S 645, and H 5893. The bills would:

o Prohibit the future sale and possession of assault weapons.

o Require the secure storage of firearms.

o Require law enforcement to submit crime guns to the state crime laboratory and the bureau of alcohol, tobacco and firearms (ATF) for testing and tracing.

o Expand gun safety test requirements for purchasing a handgun to also apply to the purchase of long guns to require all firearm sales (not just pistol sales) to include trigger locks.

o Limit firearm purchases to 1 gun purchase per 30 days.

Councilwoman Conway acknowledged the many participants that helped draft this resolution with significant language. She drew special attention to Representatives Boylan and Knight. She drew attention to the 4^th WHEREAS, firearms are the leading cause of death for children and teens in America and strongly expressed her outrage for this shameful fact and that there has been nothing done at a Federal level.

President Kustell discussed the gaps within the law and stressed that we must move forward at the local level to highlight public safety.

Ann Strong, 55 Teed Avenue, she questioned the statement regarding, firearms are the leading cause of death for children and teens in America. Ms. Strong asked Councilwoman Conway the site at which this information was taken. Councilwoman Conway stated that it was from the American Academy of Pediatrics. Ms. Strong stated that it is not true. Discussion ensued.

Cindy Kapra, 41 North Lake Drive, discussed the mass shootings in the US and how these weapons are stored.

Councilwoman Berard stated that within this resolution it discusses Senate Bill S321 (Lauria) to require the secure storage of firearms.

Councilwoman Conway discussed that this resolution covers assault weapons and high-capacity magazines (AR15’s and handguns). She stated that we have a mental health problem because we have a gun violence problem.

Motion by Councilwoman Conway and seconded by Councilman Cloutier to adopt the attached Resolution in Support of Stronger State Gun Safety Laws, as presented. The motion passed in favor 5-0-0-0, President Kustell, Vice President Humm, Councilwoman Berard, Councilwoman Conway, and Councilman Cloutier, no one opposed, no recusals and no abstentions.

AGENDA ITEM #16: DISCUSS AND ACT ON ORDINANCES:

INTRODUCTION:

o 2023-6 An Ordinance Amendment Chapter 41 Police Department Rules and Regulations; §41-3 Appointment and removal of members.

TM Comment: Ordinance would remove the maximum age for new police recruits. Ordinance was drafted by Assistant Town Solicitor Peter Skwirz.

Human Resources Director Mari-Ann Oliveira stated that this ordinance removed the maximum age for new police recruits.

Motion by President Kustell and seconded by Councilwoman Conway to introduce Ordinance 2023-06 An Ordinance Amendment Chapter 41 Police Department Rules and Regulations; §41-3 Appointment and removal of members and schedule a public hearing for June 5, 2023. The motion passed in favor 5-0-0-0, President Kustell, Vice President Humm, Councilwoman Berard, Councilwoman Conway, and Councilman Cloutier, no one opposed, no recusals and no abstentions.

· 2023-7 An Ordinance Amendment to Chapter 33 Personnel; 33-28.1 Bereavement.

TM Comment: The amendment would provide employees up to three days of bereavement leave for grandparents. (Currently just one day is available, subject to the approval of the Town Manager.)

Human Resources Director Mari-Ann Oliveira stated that this ordinance will expand the eligibility with up to 3 days of personal time for the death of grandparents.

Motion by President Kustell and seconded by Vice President Humm to introduce Ordinance 2023-07 An Ordinance Amendment to Chapter 33 Personnel; 33-28.1 Bereavement and schedule a public hearing for June 5, 2023. The motion passed in favor 5-0-0-0, President Kustell, Vice President Humm, Councilwoman Berard, Councilwoman Conway, and Councilman Cloutier, no one opposed, no recusals and no abstentions.

AGENDA ITEM #17: DISCUSS AND ACT: REVISION TO AMERICAN RESCUE PLAN ACT BUDGET

TM Comment: The Town has made progress on the list of American Rescue Plan-funded projects, as approved by the Town Council. Several projects have been completed, allowing for the reallocation of unspent funds to other projects. The Town has identified other projects where we recommend increased allocations or reductions, based on our assessment of the need. The proposed revisions would fully fund two bids on this agenda – the shade structure at Town Beach and a Recreation Center/Fieldhouse Feasibility Study. The funding would come from reallocating ARPA funding that was budgeted for energy projects (to be determined) at the Public Safety Building. Proposing to fund this work through the Capital Improvement Program. The Town is also pursuing a grant for the Public Safety Building due in June of this year. The recommended updated ARPA funding list is below.

ARPA FUNDING TABLE – RECOMMENDED AMENDMENTS (5/1/23)

*Ref#*	Project	Type	Description	Amount	Notes
1	Public Safety Building and Town Hall Energy Projects	Buildings - capital needs	Funding for Public Safety building energy projects to fix deferred maintenance items and correct moisture issues. Looking at replacing air handler.	$0	Council approved $67,800 2/6/23. Recommend reducing to $0, to fund out of Capital Budget. Town is pursuing grant funding as well.
2	Recreation Center/Fieldhouse Feasibility Study	Parks & Recreation	Evaluate feasibility of recreation center/fieldhouse	$80,000	$40,000 approved; recommend increasing to $80,000 to fully fund study (see Bids)
3	Beach shade structure	Parks & Recreation	Shade structure in front of beach building	$40,651	Recommended bid: $40,651 from O'Brien & Sons (see Bids)
			SUBTOTAL (ALL ARPA PROJECTS)	$4,776,826.94
			TOTAL ARPA FUNDS AWARDED TO BARRINGTON	$4,798,351.22
			REMAINING FUNDS	$21,524.28

Town Manager Hervey briefed the Council on the updates with the ARPA funding as outlined above. Town Manager Hervey stated that the proposed revisions would fully fund two bids on this agenda – the shade structure at Town Beach and a Recreation Center/Fieldhouse Feasibility Study.

Councilwoman Berard asked for clarification with the Public Safety Building regarding the air handlers. Town Manager Hervey stated that he had a discussion with the Public Safety Administration, and they confirmed that the air handler could make it through the summer.

Motion by Vice President Humm and seconded by Councilwoman Conway to approve the updated American Rescue Plan budget as presented. The motion passed in favor 5-0-0-0, President Kustell, Vice President Humm, Councilwoman Berard, Councilwoman Conway, and Councilman Cloutier, no one opposed, no recusals and no abstentions.

AGENDA ITEM #18: DISCUSS AND ACT ON BIDS:

Bay Team:

· Cumulus Media, 1502 Wampanoag Trail, Riverside, RI for radio and digital media

TM Comment: The Bay Team is requesting approval of media buys from Cumulus Media, 1502 Wampanoag Trail, Riverside, RI for radio and digital media, in the amount not to exceed $5,200, for the grant period of May-September 2023, based on the budget schedule set forth by the funding agency.

Bay Team Director Denise Alves was present for the discussion and questions. She said that each of these signs contains a QR code that when scanned contain a multitude of mental health programs.

Motion by Vice President Humm and seconded by Councilwoman Conway to approve the Bay Team’s request to award the bid from Cumulus Media, 1502 Wampanoag Trail, Riverside, RI for radio and digital media buys, in an amount not to exceed $5,200, for the grant period of May-September 2023, based on the budget schedule set forth by the funding agency. The motion passed in favor 5-0-0-0, President Kustell, Vice President Humm, Councilwoman Berard, Councilwoman Conway, and Councilman Cloutier, no one opposed, no recusals and no abstentions.

· WPRI, 25 Catamore Blvd, East Providence, RI for digital and TV media

TM Comment: The Bay Team is requesting approval of the addition of $1,000 to the $36,500 previously approved by Council for the purchase of digital and TV media from WPRI.

Bay Team Director Denise Alves was present for the discussion and questions.

Motion by Vice President Humm and seconded by Councilwoman Conway to approve the Bay Team’s request to add $1,000 to the amount previously approved by the Council for digital and TV media buys from WPRI, 25 Catamore Blvd, East Providence, RI, for a total of $37,500 for the grant period of May through September 2023, based on the budget schedule set forth by the funding agency. The motion passed in favor 5-0-0-0, President Kustell, Vice President Humm, Councilwoman Berard, Councilwoman Conway, and Councilman Cloutier, no one opposed, no recusals and no abstentions.

Department of Public Works:

· Used Forklift

TM Comment: Public Works is requesting Council approval of a bid for a used 2017 Toyota Forklift from United Rentals (North America), Inc., of Smithfield, RI, in the amount of $24,675. The Town received three bids in response to DPW’s advertisement for bids. Funding would come from the Public Works Equipment Replacement Capital Reserve Account.

DPW Director Alan Corvi discussed the purchase of the used forklift, and the reason why we are buying used, if bought new it would be a 2 year wait.

Motion by President Kustell and seconded by Councilwoman Conway to approve the bid for a used 2017 Toyota forklift submitted by United Rentals (North America), Inc., of Smithfield, RI, in the amount of $24,675, and the use of funding from the Public Works Equipment Replacement Capital Reserve Account for this purchase. The motion passed in favor 5-0-0-0, President Kustell, Vice President Humm, Councilwoman Berard, Councilwoman Conway, and Councilman Cloutier, no one opposed, no recusals and no abstentions.

· Roadway Resurfacing Contract

TM Comment: Public Works is requesting Council approval of a bid to complete paving work utilizing a portion of the approximately $1 million balance remaining in the 2018 Roadway Resurfacing Bond. The recommendation is to award the bid to Pawtucket Hot Mix Asphalt, Inc. for a not-to-exceed amount of $600,000.

Streets to be resurfaced are:

Belton Circle Belton Drive Candy Court

Claremont Road Clover Lane Edgewood Drive

Hearthwood Drive Newbrook Drive Starbrook Drive

The bid also includes resurfacing the Peck Center (Senior Center/Tap-In) lower parking area. Included in the $600,000 is an additional $152,613 on top of the base bid of $447,387, for contingencies and for additional streets based on the unit prices in the contract.

DPW Director Alan Corvi discussed the bid regarding the roadway resurfacing contract.

Motion by Vice President Humm and seconded by Councilwoman Conway to approve the bid of $447,387 from Pawtucket Hot Mix Asphalt, Inc. of Pawtucket, RI for the 2023 Roadway Resurfacing project, to include an additional $152,613 for contingencies and for additional streets to be paid under the unit prices in the contract. The total of $600,000 is to be funded with the remaining 2018 Roadway Resurfacing Bond balance. The motion passed in favor 5-0-0-0, President Kustell, Vice President Humm, Councilwoman Berard, Councilwoman Conway, and Councilman Cloutier, no one opposed, no recusals and no abstentions.

Recreation Department:

· Shade Structure

TM Comment: The Park and Recreation Commission has recommended installing a shade structure at Town Beach. The Town advertised for bids to install a shade structure 16 feet by 32 feet, with a shade system that is easy to install and remove, and designed to handle wind loads of up to 90 mph. The cantilevered support structure is constructed of structural steel set in reinforced concrete, coated to prevent corrosion.

Two bids were received as follows. Both reflect the prevailing wage rate.

· Probuilt Designs LLC $24,540

· M.E. O’Brien & Sons, Inc $40,651

The Town reviewed the proposals for consistency with the design criteria. As described in Recreation Director Michele Geremia’s memo, the Town has determined the shade structure proposed by O’Brien and Sons meets the specifications. The proposal consists of a single monoslope cantilever shade structure with 2 columns and 1 canopy shade with inground bury columns. In comparison, the Probuilt Designs LLC proposal consists of separate umbrellas, as opposed to one larger 16-foot by 32-foot structure. The Town also has determined the proposed Turn-N-Slide canopy installation / removal system in the O’Brien & Sons bid meets the Town’s requirements - an important criterion that impacted the choice of design as the cover will need to be removed when high winds over 90 mph are predicted. The structure is to be installed in the grassed area in front of the beach house.

Proposed funding source: American Rescue Plan Act funds (see prior agenda item).

Recreation Director Michele Geremia discussed the Shade Structure and presented the Council with a photo depicting the structure.

Motion by Vice President Humm and seconded by Councilwoman Conway to approve the bid from M.E. O’Brien & Sons, Inc., for furnishing and installing a shade structure at Town Beach in the amount of $40,651, to include an additional 5% contingency from the Parks and Trails Capital Reserve Account. The motion passed in favor 5-0-0-0, President Kustell, Vice President Humm, Councilwoman Berard, Councilwoman Conway, and Councilman Cloutier, no one opposed, no recusals and no abstentions.

Town Manager:

· Athletic Field Study

TM Comment: The Town in March issued a Request for Proposals and Qualifications for Consultant Services for an Athletic Fields Condition and Needs Analysis, due by noon April 17, 2023. The Town received proposals from two consultant teams:

· Engineering firm Wright-Pierce of Providence, with Gardner + Gerrish LLC and Benjamin Polimer (a “fields and grounds specialist”) as subconsultants

· Landscape architecture firm Traverse of Providence, with Tom Irwin Advisors, Aqueous Solutions and SCE as subconsultants.

The Town recommends, for this project, that the Council award the bid to Traverse based on the experience of the consultant team in completing athletic field studies, master plans, and construction projects. The Traverse proposal provides a detailed scope of work, schedule and deliverables that best match the Town’s goals for a thorough evaluation of Barrington’s athletic fields and opportunities to improve our facilities to best meet demand.

Proposed funding source: the Town’s Field Maintenance Fund, which has a balance of $410,616.28, of which $87,384.29 is encumbered (from cell town leases).

Town Manager Hervey discussed the RPQ for consultant services for an athletic field study.

Councilwoman Conway questioned the balance in the Town’s Field Maintenance Fund. She questioned why we do not use the funds and tried to find additional sources. She said that the fields are in poor condition, why not use the money?

Vice President Humm stated that we need a plan to move forward and not just fix the fields. He said that the study is needed to show and give us additional options.

DPW Director Alan Corvi gave a brief history of the Town’s Field Maintenance Fund.

TR Rimoshytus, 1 Howard Street, asked, will all information be shared with the consultants and those conducting the feasibility study? Then asked, will the feasibility study information be shared, and the consultant’s information be shared?

Councilwoman Berard clarified that all information that we have gathered will be given to the consultant. Town Manager Hervey confirmed that the information will be forwarded to the consultant.

TR Rimoshytus, asked, along with all past information – especially information from the Ad Hoc Athletic Field Committee?

Town Manager Hervey confirmed that all information will be forwarded to the consultant.

Motion by Vice President Humm and seconded by Councilwoman Berard to authorize the Town to contract with Traverse of Providence to complete an Athletic Fields Condition and Needs Analysis at a cost not to exceed $69,750, utilizing funding from the Field Maintenance Fund.

Councilwoman Conway voted, Yea, but would like committee involvement.

The motion passed in favor 5-0-0-0, President Kustell, Vice President Humm, Councilwoman Berard, Councilwoman Conway, and Councilman Cloutier, no one opposed, no recusals and no abstentions.

· Recreation Center/Field House Feasibility Study

TM Comment: the Town in March issued a Request for Qualifications and Proposals for a Recreation Center / Fieldhouse Feasibility Study, with a due date of 11 a.m. Thursday, April 20, 2023. The Town received proposals from two firms:

o Victus Advisors of Park City, UT, with two subconsultants – S3 Design Architecture of Braintree, MA, and Ellana Construction Consultants of New York, NY.

o BH+A (Bergmann Hendrie + Archetype, Inc.) of Boston, with PM&C of Hingham, MA, Ballard*King Associates of Highlands Ranch, CO, and Pare Corp. of Lincoln, RI, as subconsultants.

The Town’s review team evaluated the two proposals to determine which best aligned with the Town’s objectives to evaluate the need, demand, economics, and site and building options for a new recreation center/fieldhouse. The Town recommends engaging Victus Advisors based on the evaluation criteria in the RFQ/P. Our analysis concluded the Victus consultant team’s past projects best match the Town Council’s motion passed at the January meeting to determine “whether to build a recreation center in Barrington.” A local example S3 Design Architecture’s feasibility study for a Community Recreation Center that has been built in South Kingstown. Other projects in the consultants’ portfolio include fieldhouses/recreation centers throughout the country.

Funding source: ARPA (see previous agenda item).

Town Manager Hervey briefed the Council members on the Recreation Center/Field House Feasibility Study as explained above.

Vice President Humm was thrilled with the responses from the RQP (Request for Qualified Proposal). He said that the responses from the workshop regarding a Recreation Center confirmed that there is a strong need for a field house. He explained that his children’s flag football was cancelled due to the rain but “on the fly” the coach called a neighboring town and used their recreation center. President Kustell stated that other communities take a strong stand on their youth sports and have invested in the athletic fields and recreation centers.

Motion by Vice President Humm and seconded by Councilman Cloutier to authorize the Town to contract with Victus Advisors LLC of Park City, UT, to complete a Recreation Center / Fieldhouse Feasibility Study at a cost not to exceed $79,950 (ARPA funds).

Councilwoman Conway asked for clarification, if they will be conducting a financial feasibility study. Town Manager Hervey confirmed.

The motion passed in favor 5-0-0-0, President Kustell, Vice President Humm, Councilwoman Berard, Councilwoman Conway, and Councilman Cloutier, no one opposed, no recusals and no abstentions.

· Pare Corp of Lincoln, RI: Conceptual Plan for Trail Improvement Projects

TM Comment: Pare Corp., of Lincoln, one of the Town’s on-call engineering consultants, has submitted a proposal at the Town’s request to develop conceptual plans to enhance bike/pedestrian connectivity in the area between the East Bay Bike Path and the High School. Projects include Improving the trail that extends south from Lincoln Avenue, past the lower part of Landfill 4, and south of Prince’s Pond (Tiffany Pond). Pare would look at options to create a path up the hillside to Foote Street (at Chianese Park) or to Prince’s Hill Avenue through a paper street. Pare also will propose options to connect the southerly end of Prince’s Hill Ave. to the East Bay Bike Path, crossing a drainage ditch, and connecting the trails at Landfill 3 to Upland Way, also crossing a drainage ditch. If the Council approves the bid, Pare will attend the Bike and Pedestrian Advisory Committee (BPAC) meeting this month to get input on the project. Members of BPAC have already walked the area to assess existing conditions. Funding would come from the $4 million in unspent Middle School bond balance released to the Town for bike and pedestrian infrastructure improvements.

Town Manager Hervey briefed the Council members on this project as explained above.

Motion by Vice President Humm and seconded by Councilwoman Conway to approve the bid from Pare Corp., in the amount of $21,200, to develop conceptual plans and cost estimates for improving a multiuse path between Lincoln Avenue and the Foote Street area, a connection to the East Bay Bike Path from the end of Prince’s Hill Avenue, and a connection to Upland Way from the trails at Landfill 3. Further, the Council approves using funding from the unspent Middle School bond balance released to the Town for bike and pedestrian infrastructure projects. The motion passed in favor 5-0-0-0, President Kustell, Vice President Humm, Councilwoman Berard, Councilwoman Conway, and Councilman Cloutier, no one opposed, no recusals and no abstentions.

AGENDA ITEM #19: DISCUSS AND ACT: BAY SPRING COMMUNITY CENTER TO ENTER INTO A LONG-TERM LEASE WITH SOLECT SOLAR INSTALLATION. (P. HERVEY)

TM Comment: The Council on January 9, 2023, passed a motion authorizing “the Town Manager to work with Solect Energy of Hopkinton, MA, on the installation of a ground-mounted solar array with battery backup at the Bay Spring Community Center.” One of the steps is a resolution to be presented at the FTM authorizing the Town to enter into a long-term lease with Solect, which would install, own and maintain the system over 20 to 25 years, depending on the terms of the Power Purchase Agreement (to be determined). This project is linked to the installation of solar panels at the Middle School; the School Committee has not yet decided to proceed.

Town Manager Hervey requested for the Council to authorize this long-term lease agreement to be presented at the 2023 Financial Town Meeting.

President Kustell stated that this project is connected with a project at the Barrington Middle School for the installation of solar panels.

Town Manager Hervey stated that this project cannot move forward without the Middle School project. This project would be at no cost to the town or the school with power being generated and we will be receiving income through a power purchase agreement. Our motive for this project is green energy and a battery backup at the Bay Spring Community Center. He said that it requires approval at the FTM because of the long-term lease of 20 to 25 years.

Councilwoman Berard asked for clarification regarding the motion, if we need to include language regarding the installation of solar panels at the Middle School.

Assistant Town Solicitor agreed that if the Middle School solar panels are part of this project, then yes, the language needs to be included within the motion.

TR Rimoshytus, 1 Howard Street questioned the solar panels, once they outlived their use after 20-25 years, where will they go? He said that they do not get recycled; they get buried in the landfill with wind turbines. He said, “they go in the dump”. He asked, “so, what is the plan”.

Town Manager Hervey said he just saw something that there is a new market that is emerging to recycle these materials. He said that he can only assume that once these materials come out of commission the market will emerge.

President Kustell mentioned that a major company is going to market recyclable turbines.

Motion by Councilwoman Berard and seconded by Councilwoman Conway to place a Resolution on the Financial Town Meeting agenda authorizing the Town to enter into a long-term lease with Solect Energy of Hopkinton, MA, for the proposed installation of solar panels and battery system at the Bay Spring Community Center and subject to the installation of solar panels at the Middle School. The motion passed in favor 5-0-0-0, President Kustell, Vice President Humm, Councilwoman Berard, Councilwoman Conway, and Councilman Cloutier, no one opposed, no recusals and no abstentions.

AGENDA ITEM #20. DISCUSS AND ACT: FINANCIAL TOWN MEETING RESOLUTION RE: RESTORATION OF DEPARTMENT OF PUBLIC WORKS FUNDING FOR PROPOSED DPW LABORER (C. KUSTELL):

TM Comment: The Committee on Appropriations voted to eliminate funding for the proposed additional Public Works laborer that was included in the Town’s proposed FY2024 budget. A 2020 study recommended that the Town hire six additional Public Works employees to get to adequate staffing. Four positions have been added. The fifth was included in the proposed FY2024 budget but funding for that position was cut by the COA.

President Kustell stated that we are not adequately staffed within the Department of Public Works. He said that this resolution will restore the funding to service our public spaces.

Motion by President Kustell and seconded by Councilwoman Conway to approve a Resolution for the Financial Town Meeting restoring to the FY 2024 municipal budget the $75,004 budgeted for an additional Public Works laborer. The motion passed in favor 5-0-0-0, President Kustell, Vice President Humm, Councilwoman Berard, Councilwoman Conway, and Councilman Cloutier, no one opposed, no recusals and no abstentions.

AGENDA ITEM #21. DISCUSS AND ACT: FINANCIAL TOWN MEETING RESOLUTION RE: RESTORATION OF $5,000 FOR TOWN COUNCIL STIPEND:

TM Comment: The Committee on Appropriations voted to eliminate a $5,000 increase in the Council stipend ($1,000 for each of the five Council members) in the proposed FY2024 municipal budget. Based on a survey of Council compensation from 2014, with updated information from 2019, this change would move Barrington from 38th or 39th out of 39 municipalities to around 30th place.

Councilman Cloutier addressed restoring the $5000 stipend for the Town Council members in which the Committee on Appropriations voted to eliminate. He stated that there were surveys conducted in 2014 and then updated in 2019 (Town Clerk DeSisto) and if the resolution passed (with each member receiving a $1000 stipend) would only move Barrington from 39^th place to 30^th place within RI’s municipalities.

President Kustell said that there are many individuals who are unable to serve because of barriers. He said that there are many hours that council members dedicate their time with an enormous amount of attention to details. There is many hours of work, and we would like others to run for this office and we would like to know that the community respects the time and work that we do in serving our residents. He said that he supports Councilman Cloutier’s resolution and efforts.

Motion by Councilman Cloutier and seconded by Vice President Humm to approve a Resolution for the Financial Town Meeting restoring to the FY 2024 municipal budget the addition of $5,000 in the Town Council salaries line item. The motion passed in favor 5-0-0-0, President Kustell, Vice President Humm, Councilwoman Berard, Councilwoman Conway, and Councilman Cloutier, no one opposed, no recusals and no abstentions.

AGENDA ITEM #22. DISCUSS AND ACT: 25 WATSON AVENUE CARMELITE MONASTERY (T. CREAN):

TM Comment: On February 6, 2023, the Council referred two potential land use schemes for the future development of the 25 Watson Avenue property to the Planning Board for a recommendation. The Town contracted with Union Studio to provide concepts consistent with those sketches and taking into consideration the findings of the financial feasibility analysis completed by 4Ward Planning. The Planning Board discussed options for the property at meetings held on March 28, April 4, and April 26.

The initial concepts depicted as many as 36 dwelling units on the site, which is within the range identified as financially feasible in the 4Ward Planning analysis. Public input at the meetings included concern about density and whether the concept fits in the context of the neighborhood. The Planning Board also expressed concern about the unit count. Further revisions to the plan by Union Studio reduced the number of units to 22 to 24 units, including large single-family lots on Watson Avenue and a “pocket neighborhood” of 12 to 14 units off Freemont Avenue.

· See Union Studio’s presentation on the revised concepts, presented April 26^th: https://www.barrington.ri.gov/DocumentCenter/View/1117/23_0426-CMC-PB-Presentation?bidId=

On April 26^th, the Planning Board, after taking additional public comment about the revised concepts, passed the following motion (from the draft minutes):

Member Rua, seconded by Vice Chair Lucini, made a motion to recommend Concept Plan 2 for redevelopment at 25 Watson Avenue, that includes the following characteristics:

· The three lots to the south remain open space and are not developed.

· The pocket neighborhood is individually owned, via a condo association or single-family lots.

· The thru-road becomes a path, not a cut thru.

· There be a maximum of 10-12 units in the pocket neighborhood.

· There be two separate RFPs – one for the individual lots, one for the pocket neighborhood.

· Maintain Town control, such as deed restrictions or phased development.

· One of the lots and 25 percent of the pocket neighborhood be dedicated to low-to-moderate income (LMI) housing.

· Revise the lot lines for the lots on the south side, where the connecting road will not have vehicle access.

Motion carried unanimously.

The Planning Board’s preferred concept, as modified by the motion, requires removal of the monastery building. This would require voters to approve removing the requirement to “preserve” the monastery building included in the motion to approve financing the acquisition of the property at the 2021 FTM. A resolution to remove the condition failed at the 2022 FTM, at a time when the Town’s plan for the site was not yet available to be presented.

A resolution presented at the FTM to remove the preservation requirement should state that the demolition would be to proceed with a specific plan – such as the concept recommended by the Planning Board.

I discuss the monastery property in greater detail in this memorandum, which was presented to the Planning Board on April 4^th: https://www.barrington.ri.gov/DocumentCenter/View/1005/Final_memo_carmelite-summary-for-PB-4-4-23?bidId=

There are several areas of consensus that have arisen through the process, though I note some have called for all open space – which I do not recommend given the original FTM vote, the Town’s investment in the property, the loss of tax base and loss of housing opportunities (senior and affordable housing). The areas of consensus, or “near consensus,” include public/protected open space, sustainability features such as low-impact stormwater design, renewable energy, and climate resiliency.

· Additional materials on 25 Watson: https://www.barrington.ri.gov/361/25-Watson-Avenue.

Motion: (Suggested by Town Manager) A motion could include placing the question of allowing demolition before voters again at the May FTM, or the special FTM to be held in November, with the condition that the development of the site would be consistent with the conceptual plan endorsed by the Planning Board (and to include any additional revisions supported by the Council).

Planning Director Teresa Crean briefed the members of the Council on the Planning Board meeting that was held on April 26, 2023 (with a total of 4 meetings of the Planning Board, during March and April ) in which Union Studios (Council passed a motion to contract with Union Studios to provide concepts with consideration of findings of the financial feasibility analysis completed by 4Ward Planning.) presented a revised concept and that the Planning Board passed a motion, unanimously, as stated above in the Town Manager’s comments.

Planning Director Crean discussed the motion that was passed, recommending that Concept Plan 2 for redevelopment at 25 Watson Avenue and read aloud the detailed characteristics which has been described above in the Town Manager’s comments.

She discussed further details:

The Housing Board of Trustees provided a letter to the Planning Board dated April 19, 2023 and endorsed concept Plans 2 and 3 to include a focus on housing and multi-generational housing.

She said that there were areas of consensus:

The 25 Watson Avenue Ad hoc Committee met during the 2020-22 program year in which the first consulting team that the Town hired, 4Ward Planning and Design, and that process resulted in some areas of consensus, that sustainable design requirements be in place for future developments at the site including storm water management, tree cover and sustainable landscaping and protection of environmentally sensitive areas in proximity to the site.

The second area of consensus:

Integration of renewable energy systems for future development.

Third area of consensus:

That there be some designation and availability of public open space in the site design.

President Kustell stated that this is a positive step forward with progress made at the Planning Board meeting held on April 26^th. It seems that we are getting closer to making all parties agreeable by reducing the density, increasing open space and people more flexible regarding the demolition of the building and modifications from the Planning Board. He said that his inclination is not to send it to this year’s Financial Town Meeting. He would like to see further feedback and continue to do our due diligence. He stated that he is concerned with the carrying costs and does not want to delay it more than we need to do. He said that we are anticipating a special FTM because our schools are planning for construction/renovations which may be held in November. President Kustell said that with additional meetings with community members he believes that we will come together with additional agreements with a plan.

Councilwoman Conway agreed that we should wait until a later time for the Watson property to be placed on the agenda of the FTM as ideas for the property are still percolating. She said that we are responding to needs/goals that were not laid out when we first purchased the property. She explained that we first purchased the property to have public control, with the creation of an ad hoc commission (25 Watson) which was formed with different members of other boards and neighbors with the Planning Director and the discussion included to remove the monastery, wanted to provide open space and they wanted to have some sort of a sustainable building. She said, since then, we went to a complete focus on financial feasibility. She said quite frankly this is very disappointing since we looked at this as an opportunity for the public to have input rather than become developers ourselves.

She said that we have had the opportunity with input, but we missed an opportunity to reform the ad hoc committee and receive feedback from conservation, open space, and we are talking about fields and more open space and that climate is the number one focus of the previous council – so how does clear-cutting and removing its trees serve its purposes. She stated that she would like to delay until November and find opportunities that do not include development but preserve this space as open space (whether for recreation, conservation, etc.). She stated that there are grants from the state (NoA grants) to test the waters to ensure that the beach/water is healthy. She said that we need to investigate funds (grants and private funds) outside of development. She said that we never purchased the property for a financially feasible plan.

Councilwoman Berard respectfully responded and said, it was purchased for affordable and senior housing as part of the conversation. Councilwoman Conway said that it was not part of the motion. Councilwoman Berard said that it is important that it was part of the conversation and that we are in a housing crisis, and this plan is with 16-18 units (Planning Boards recommendation) which will never be financially feasible at all. Councilwoman Berard stated this seems like a very thoughtful plan with open space at the water and that it reaches two (2) goals. The size of these lots mirror what is in the neighborhood, much more than the 40/23 units, and beyond that, this is maintaining control – when you are able to subdivide lots and not allow for permits to come in and not create these monstrosities, that is having control. She said that she understands Councilwoman Conway’s perspective and other uses, but she said she thinks it is financially irresponsible to completely eliminate any recapture of those funds, whether they are tax funds over many years. Councilwoman Conway said she completely agrees that we should recapture some of the funds through grants and private donations.

Councilwoman Conway said that we have never received revenue from this piece of property. She said that this was a catholic church property and they never paid taxes and we never received funding from this piece of property. Councilwoman Conway discussed different approaches to obtain affordable housing, the need for more creative ideas for the Watson property, having more open space and that we need additional time before going to an FTM regarding the Watson property.

Vice President Humm said that he shares a lot the same ideas as Councilwoman Conway. He said that his number one idea is to reserve as much open space as possible. He said that he is pleased with the recommendations from the Planning Board, especially with open space. He agreed that the Watson property should not be on the May FTM agenda and that we should continue to hold discussions regarding this property.

President Kustell said that we bought this property for senior housing, affordable housing, and open space and within that context we need to be fiscally responsible. Discussion continued on housing, open space, fiscal considerations and to protect the town in the future. President Kustell said that he would be strongly opposed to exclusive open space on the Watson property. He believes that we can strike a balance with the initiatives of this property.

Councilwoman Conway stated that when we learned that we were unable to remove the building, all the plans had to include the monastery, and at that point she said that the ad hoc Watson Committee needed to come back to be part of the conversation and at that point the shift became a financial feasibility. She said that the ad hoc committee concluded that property would be best served with senior affordable housing because we did not want the impact on schools. She said that she has worked a long time to obtain affordable housing and resents the assumption or recommendation that she is turning her back on affordable housing. She said she is simply saying that we have the ability at this point to look at creative ways to discuss different options that are not driven down one road of financial feasibility by handing it over to a developer or to a planner who frankly listened to the people in the room and not necessarily the recommendations of across the community and the ad hoc committee.

Councilman Kustell responded by saying that we did not buy this for explicitly senior housing, some affordable is arewrite of history. Discussion ensued regarding the motion and purpose of the purchase at the FTM and additional meetings with input from various boards/commissions and residents.

Councilwoman Conway stated that these meetings have not been representative of the full 16,000 people in this town or some specific boards/commissions input. She reiterated the exploration of grants, private funding etc. Discussion continued regarding tax dollars from million plus homes that can be specifically used for tax breaks for seniors for aging in place.

Councilwoman Berard said that the meetings that have taken place have been massaged with community input over a period of two years with various ideas with some of these ideas accomplishing goals by using some of the tax dollars to fit the public purpose.

Vice President Humm reiterated that his position is to do what is the most economically feasible for the property while maintaining as much open space for the property. He hopes for a combination of senior and affordable housing.

Public Comment:

Allan Klepper, 4 Henry Drive, said that the Town Council had a challenge with one vote with the preservation of the monastery but that the building should be demolished. He said that he has been to meetings in which the building cannot be used in any way shape or form. He stated that we should hold off taking this back to the FTM to gather more information. He suggested that the Town Council report that professionals have stated that the building can’t be saved, if you don’t you will be scolded but you owe it to the public with a conclusion thus far.

Paige Barber, 46 Clark Road, thanked the Town Council for listening and trying to find a solution. She appreciates that you are considering low density and entertaining discussions with land conservation, and we are headed in the right direction. She said that she has questioned the Planning Board and has placed these questions in the Barrington Times. She read from a prepared statement..

Elizabeth Grieder, 42 Watson Avenue, said that you got that one vote because the public thought this is something great as opposed to, we do not want the town to run it. She explained that she didn’t vote to demolish it because that building occupies a small area, and we get open space preserved. She stated that one of the voices that was consistently absent was the Conservation Commission. She felt that the consultants dictated what the housing was going to be, and no other research was done. She said that this is very special land, it is unique. She said that this is not turning your back on housing but embracing something special and Barrington wants to hang on to this property because it is so unique. Ms. Grieder closed with the words from President Kustell, “we should empower the community.” She completely agreed and 5 people should not be making that choice for the people but it should be an option for conservation. Please make that an option for town voters to consider.

Blaze Rein, 33 Waterway, thanked those involved in this process. He said that we need more time to get a broader consensus. He said that he understands that we need more housing, we need more culture in our community and that older residents should be able to stay in their homes and stay engaged and contribute to the community. He said that the town owns 4.73 acres at 283 County Road, and it is potential property for low density housing along with indoor fields and maintain community property at 25 Watson Avenue. He said financially he understands the tax implications – it would cost a resident $17.87 to support the costs for another year and having a little more time to build consensus is worth it.

Vanessa Sheehan, 35 Adelaide Avenue, thanked the members of the Council. She said she does not believe that the town hired the right consultant right out of the gate. They didn’t hear us; they didn’t care to engage us as a community. When engagement was provided it went in one ear and out the other and didn’t think about Barrington. She said that they didn’t think about this property and how special it is. She said they did the math to get 200 units on this parcel without any consideration for the town, environment or neighborhood. She was thankful that you moved to another consultant who has heard the comments from the community. She agreed with President Kustell, we are getting closer to an agreement. She believes that the people voted to preserve the monastery because this project was moving at an incredibly uncomfortable pace which allowed us to hear the options. We now have heard ideas with less density and more open space and people may be willing to get rid of the building. She spoke of the building containing asbestos in the foundation and no studies have been done. She said that there have been no studies and no facts given to us not to mention going with the cheapest consultants so that the asbestos will not leak into the neighborhood, ocean and environment. She appreciates that you are willing to wait until November for it to be on the FTM agenda. She would like to have the town come together and make an informed decision.

President Kustell commented that the Special FTM could be in November, but it depends on the school’s calendar.

Amy Nahn, 20 Clark Road, said that she is grateful for including the conservation commission back on the agenda. She commented that she writes grants and does very well drafting grants and is a creative fund raiser. Please reach out to us, we want to support you and we want to be partners to protect our land.

Debra Nyser, 30 Adelaide Avenue, said she has a collection of comments since the beginning of this process. She stated that there was never anything concrete, this is what we want and how do we get to it. She said that the community put a lot of time into this process. She said that the comments are centered around low density and open space. She said that the one plan that was brought forth was a plan that no one wanted with consultants who didn’t listen!

Diane Lipscomb, Watson Avenue, thanked everyone for keeping us engaged and now we need a set of new set of architects.

Ann Strong, 55 Teed Avenue, said that she is happy that we are at this point where townspeople can push their government to “consider” other opportunities. She said that she was on the conservation committee in which they wrote several grants to obtain several pieces of land, such as the land behind Shaws. She said she is good at writing grants and with the other woman who writes grants we could work together to write grants and get a lot done. She said that she is skeptical if the land were to be subdivided and it could land at a SHAB hearing. The land is unique, and the land should be used as open space. It is right for that property.

Gerald Diebold, 118 Governor Bradford Road, said that the area should be that of a park for all to enjoy the open space. He said to place it on the SFTM and let the people decide.

Mary Grenier, 10 Watson Avenue, thanked everyone and has been concerned with the density but is now thankful for the new consultant. She thanked Councilwoman Conway in which a discussion regarding open space has been opened. She looks forward to the continued discussions.

Jason Philips, 9 Stanley Avenue, requested that you consider having the property be used as a veteran’s home with the inclusion of seniors. He continued the discussion that not only will the space be used for veterans and senior housing, but it could include agriculture allowing a sense of community. He commented that there are Japanese architects who repurpose old buildings into indoor farms. Mr. Philips commented that grants could be available from U.S. Veterans Services.

Michele Turgeon, 27 Adelaide Avenue, requested to consider the area as a large green space which will connect adults and children with conservation. She questioned if Union Studios will be engaged to explore these options.

TR Rimoshytus, 1 Howard Street, said that there is a lot of conflicting information. It was sold to us at the FTM two years ago to preserve the building – but now we are not. It was said that we are not getting into the real estate business, but now we are. He commented on Councilwoman Conway’s statement, that when homes are built, they are being built corner to corner of the property. Mr. Rimoshytus stated there are guidelines with setbacks that all need to follow and in that area, homes are being sold between $800,000 and 1.6 million. He said that open space can be more than looking pretty and could be used for fields. He stated that just the neighbors are involved, and others are not involved – it is a good thing for the neighborhood, they are sticking up for what they want. But it will come down to a Town vote, so it can’t be just the neighborhood making the decisions along with 5 other people. He said let’s sell the property with stipulations, put houses there because we are always looking for tax revenue.

David Butera, 275 Nayatt Road, spoke about saving the building and having open space. This would be somewhere for the older folks who do not have to leave town. He mentioned all the open space surrounding that area, (RICC, RISD and the beach). He suggested thinking about what serves the community, it may be something that benefits everyone – admiring the open space.

Blaze Rein, 33 Waterway, reiterated that the land is a premium piece of property. He said that when we consider affordable housing it may not be a waterfront piece of property. He questioned the security of an RFP – will it be assured that the developer will keep to our plan and not do what he wants? He believes that other community members from different parts of the community should be heard. Mr. Rein suggested a large outdoor path and trails.

Debra Nyser, 30 Adelaide Avenue reiterated to have a concrete plan.

Ann Strong, 55 Teed Avenue, suggested that this be placed on the special election in November with Congressional District 1. She said a ballot vote will allow the whole community a chance to decide what should be done with this property.

President Kustell closed public comment.

Assistant Solicitor Amy Goins suggested that a motion may include that the Town Manager and Town Solicitor’s office prepare a FAQ in preparation for a potential Special FTM vote in November.

Motion by Councilwoman Beard and seconded by President Kustell to direct the Town Manager and Solicitor’s office to prepare a FAQ to answer questions that residents have proposed including questions in open meeting with the letter from Ms. Barber in preparation in November for a Special Financial Town Meeting.

Councilwoman Conway questioned if the motion could include, placing it on the ballot.

Assistant Solicitor Goins stated if the Council wants to prepare a special resolution for placement on the special November FTM ballot.

Councilwoman Conway asked, what is the process for a town-wide ballot (special election in November for Congressional District 1.

Assistant Solicitor Goins stated by Charter the voters must approve any disposal of land at an FTM or would need to approve eliminating the condition of preservation of the Monastery. She said that it would not be appropriate to go to a town-side referendum. She said by Charter it has to go before the FTM.

Discussion ensued regarding whether there will be a special Financial Town Meeting in November. The discussion continued that the motion could remove the word November, but it was understood that it is a document in “preparation” for a special FTM (and not necessarily in November).

The motion passed in favor 5-0-0-0, President Kustell, Vice President Humm, Councilwoman Berard, Councilwoman Conway, and Councilman Cloutier, no one opposed, no recusals and no abstentions.

President Kustell called a recess at 9:55pm

President Kustell reconvened the meeting at 10:03pm

President Kustell announced that

AGENDA ITEM #27: DISCUSS AND ACT: TOWN’S CANNABIS PUBLIC USE ORDINANCE AND POLICY, INCLUDING A POTENTIAL MOTION FOR REFERRAL (K. BERARD) has been TABLED to the next meeting of the Council on June 5, 2023.

AGENDA ITEM #23. DISCUSS AND ACT: ENDORSE AND APPROVE COASTAL RESILIENCE LAW AND POLICY CLINIC (T. CREAN):

TM Comment: Recommend approval of the request from Planning Director Teresa Crean for the Town to participate as the pilot community for the Roger Williams University School of Law/Marine Affairs Institute’s Coastal Community Resilience Law and Policy Clinic during the summer of 2023. No funding is required. If approved by the Town Council, summer law students from Roger Williams will explore implementation of the following action item in the Town’s Hazard Mitigation and Flood Management Plan: Revise regulations to reduce future risk of natural hazards.

Planning Director Teresa Crean was present to discuss her request described above and in her memo.

Motion by President Kustell and seconded by Councilwoman Conway to approve the Town’s participation as a pilot community for the Roger Williams University School of Law/Marine Affairs Institute’s Coastal Community Resilience Law and Policy Clinic during the summer of 2023. The motion passed in favor 5-0-0-0, President Kustell, Vice President Humm, Councilwoman Berard, Councilwoman Conway, and Councilman Cloutier, no one opposed, no recusals and no abstentions.

AGENDA ITEM #24. DISCUSS AND ACT: AUTHORIZE $60,000 FROM THE CLIMATE MITIGATION CAPITAL RESERVE ACCOUNT FOR THE HIRING OF A CONSULTANT FOR RESILIENCY (T. CREAN):

TM Comment: Recommend approval of $60,000 from the Climate Mitigation Capital Reserve (CR) account to hire a Resilience Planner contract position in FY24. The Resilience Planner contract position will work closely with and report to the Director of Planning, Building, and Resilience in multiple areas, including preparing and administering grant applications, staffing Resilience and Energy Committee meetings, and assisting with the development of a Climate Action Plan. If the funding is approved, the Town will issue a Request for Qualifications based on that budget.

The Climate Mitigation Capital Reserve account has an unencumbered balance of $262,284. The FY2024 Town budget includes an additional $150,000 in the Capital Budget for Climate Mitigation.

Planning Director Teresa Crean was present to discuss her request described above and the responsibilities of the consultant (please see the attached memo in Clerkbase).

Motion by President Kustell and seconded by Vice President Humm to approve $60,000 from the Climate Mitigation Capital Reserve account to hire a Resilience Planner contract position in FY24. The motion passed in favor 5-0-0-0, President Kustell, Vice President Humm, Councilwoman Berard, Councilwoman Conway, and Councilman Cloutier, no one opposed, no recusals and no abstentions.

AGENDA ITEM #25. DISCUSS AND ACT: TOWN’S INSTALLATION OF WAYFINDING SIGNS (K. BERARD AND C. KUSTELL):

TM Comment: The Town’s wayfinding signage project in the Barrington Town Center started recently with the installation of two “landmark” signs by County Road, near the bus shelter at the cemetery and in the median in front of Ace Hardware. Additional directional signs are to be installed in eight locations – on County Road, Waseca Avenue, Maple Avenue, and at Barton Avenue at County Road. The intent of the project is to install signs that serve as branding for Barrington that is both functional and assists people in finding areas of interest in town. The original concepts were developed as part of a Village Center Connectivity Study completed in 2014 that served as the basis for a $1.6 million streetscape improvement bond. I think it’s clear that most people feel the two landmark Barrington Town Center signs are not a good fit for the town, based on calls we’ve received, social media commentary, etc.

The wayfinding signs have been placed on the agenda for discussion and action by the Council. The landmark and wayfinding signs are shown below.

Images above: Landmark sign (installed) and directional sign (to be installed)

President Kustell stated that the wayfinding signs that have been placed around town was conceived over a decade ago and had gone through a process with the involvement with boards and commissions and a Village Center Connectivity Study.

Discussion ensued regarding the designs of the “landmark” signs and the consensus of the Council is that these signs are out of place with the rest of the town.

Councilwoman Berard said that thy are not a good fit and questioned the cost and asked our obligations of the contract if we stopped production and removed what is there.

President Kustell stated the installation has stopped.

Vice President Humm said that when these signs were reviewed, he was serving as a member on the Economic Development Commission. He checked his notes and found that the EDC had reviewed these signs and thought that they were too tall, and the members did not care about the lettering. He said that he feels that they are starting to grow on him and suggested that the town wait before removing them. He asked his fellow council members if they would be willing to wait a month before the signs should stay or go and the consensus was that they agreed.

Councilwoman Conway questioned the legality of the signs regarding zoning.

Town Manager Hervey explained that the signs, landmark and the directional signs are intended to be as branding for Barrington that would serve as an identification to help assist people as to where they are and to find areas of interest. Town Manager Hervey stated that we have received many calls and commentary on social media that were quite negative. However, there are other signs that are expected to be placed (banner style) which he feels will be better received. He said that this was all part of the 1.6 million streetscape improvement bond. He said that there is no cost savings, they have been made and they are ready to go but we would have to repay the grant. He said that some of the signs are pertinent to point out business areas, such as Barton Avenue.

President Kustell requested to pause the installation of the signs and continue the discussion to the next meeting of the Council.

Councilman Cloutier asked what the cost is. Town Manager Hervey stated that the grant was approximately $58,000 and additional town money. He believes it may cost more in labor to remove the signs.

Public Comment:

Paige Barber, 46 Clark Road, stated that the pillars are horrible. She believes that it misguides what the town is like as you drive through the Town and questioned the placement of these signs. But feels that the banner style signs would be acceptable.

Loredonna Lister, 19 Payne Road, suggested placing the sign on its side and putting flowers around it.

Mary Grenier, 10 Watson Avenue, stated that there are so many restrictions for businesses to have signage and then the Town has this horrible display.

Jim Bessell, 31 Sunset Drive, said that it looks like a Paris Metro sign and suggested waiting for additional public comment.

Blaine Rein, 33 Waterway agreed to cover them with plantings.

No motion was made. It was the consensus of the Council to place it at the next meeting of the Council (June 5, 2023).

OUT OF ORDER:

AGENDA ITEM #28: DISCUSS AND ACT: AMENDING THE TOWN’S COMMERCIAL SIGN ORDINANCE, INCLUDING A POTENTIAL MOTION FOR REFERRAL (K. BERARD):

TM Comment: An item included on the agenda at the request of Councilor Berard. Recommend referring specific issues / concerns related to the Town’s commercial sign regulations to the Planning Board, Technical Review Committee and Economic Development Commission.

Councilwoman Berard said that when she received emails regarding the wayfinding signs, she said that someone commented that at a zoning board meeting a question came up regarding a Chipotle sign. She said that the comment included the town does not have any design standards (scale and aesthetics) regarding color and materials, but we do comment on lights, flashing and mechanicals. She hopes to work in conjunction with various boards and commissions to draft a design manual and have them provide their recommendation regarding signage with a unified design and aesthetic with businesses in Town.

President Kustell stated that this was brought up with EDC and sign books were examined and the guide would indicate what is acceptable or not acceptable. He said that at least 5-6 businesses mentioned to him that they would like a little more flexibility.

Motion by Councilwoman Beard and seconded by Vice President Humm to refer the question whether Barrington would like to see a unified design aesthetic to their signage with a manual with photos for our business partners in Town to the Planning Board, Economic Development Commission, and the Technical Review Committee. The motion passed in favor 5-0-0-0, President Kustell, Vice President Humm, Councilwoman Berard, Councilwoman Conway, and Councilman Cloutier, no one opposed, no recusals and no abstentions.

OUT OF ORDER:

AGENDA ITEM #26: Discuss and Act: Development of Carry In/Carry Out Paper Bag Policy, Including a Potential Motion for Referral (K. Berard)

TM Comment: Councilor Berard is requesting input on the development of a “Carry In/Carry Out” paper bag policy for Town parks.

Photo of a “Carry-In/Carry-Out” paper bag system (photo courtesy of Councilor Berard)

Councilwoman Berard said that she vacations in New Jersey and the state parks have a carry in/carry out policy equipped with bags (a wooden stand that holds the paper bags) and signage. She said that she would like to see something simple and is asking for a recommendation from Parks & Recreation. She continued expressing her proposal by stating that she is looking for a simple concept with low cost. She stated that we do not have the manpower to pick up the trash and hopes that if the bags were available the garbage would not be scattered nor just sit on the ground.

Vice President Humm stated that we have talked about this in the past, and that there were trash cans but they attracted bees.

Councilman Cloutier would like if biodegradable bags would be considered.

Motion by Councilwoman Berard and Vice President Humm to refer the development of a Carry In/Carry Out Paper Bag Policy to the Town Administration and Park and Recreation Commission for recommendations for the Council to consider at the July 24, 2023, meeting. The motion passed in favor 5-0-0-0, President Kustell, Vice President Humm, Councilwoman Berard, Councilwoman Conway, and Councilman Cloutier, no one opposed, no recusals and no abstentions.

AGENDA ITEM #27: DISCUSS AND ACT: TOWN’S CANNABIS PUBLIC USE ORDINANCE AND POLICY, INCLUDING A POTENTIAL MOTION FOR REFERRAL (K. BERARD):

*This agenda item has been tabled for a discussion on the next agenda of the Town Council for June 5, 2023.

AGENDA ITEM #29: DISCUSS AND ACT: RECREATION FIELDS AND FACILITIES (R. HUMM):

TM Comment: This has been a standing agenda item. The Town is continuing to work on the questions in the Council motion passed at the January 10^th meeting “to explore, on separate but parallel tracks:

1. whether to build a recreation center in Barrington;

2. whether to install a synthetic turf field in Barrington; and,

3. ways to improve the overall maintenance of Barrington’s fields, including whether to develop a dedicated field maintenance team.”

The motion further stated the Town should include the following action items (updates in bold):

1. Sending out a survey to residents asking questions and opinions regarding each of the three issues; [Comment: The Town posted an online survey on January 13^th, which was active through February 17^th. The survey generated a total of 787 responses. (Discussed in greater detail in the materials provided to the Council for the March meeting)]

2. Referring the three issues to all of the Boards and Commissions listed on page 32 of the “Improving Barrington’s Fields and Recreational Facilities” presentation from the January 9, 2023 Town Council meeting, including the School Committee, and in addition to the Conservation Commission and any other appropriate Board or Commission; [Comment: The only comments received to date are from the Economic Development Commission, which passed motions at two separate meetings.

At the Feb. 27^th EDC meeting, the Commission passed a motion recommending the Town make every responsible effort to secure a large enough parcel of land to support a plan for new athletic fields and recreation center with consideration to sell 25 Watson to offset the acquisition of the entire Zion property for that purpose and other uses consistent with the Town’s master plan. Motion carried (7 in favor of motion, no opposition).

At the January 19^th EDC meeting, the Commission discussed the newest conceptual plan for the development of the Zion site and consideration of the Town to acquire space for a Recreation Center. The EDC unanimously (9-0) passed the following motion: “The EDC is requesting the Town Council provide a review and comment of drafted survey prior to its release to insure inclusivity of all communities within Barrington and economic impact with consideration to acquire space for a recreation center to help further discussion of the following items:

1. whether to build a recreation center in Barrington;

2. whether to install a synthetic turf field in Barrington; and,

3. ways to improve the overall maintenance of Barrington’s fields, including whether to develop a dedicated field maintenance team.”

3. holding public workshops to discuss and develop the three issues for public awareness and to solicit public feedback; [Comment: The Council has held two workshops, on February 1^st (fields and rec center discussion) and on April 19^th (specifically on the recreation center/fieldhouse concept.]

4. commissioning preliminary, efficient, and cost-effective studies by consultants to review the issues involving a recreation center and synthetic turf field, including engineering and other technical studies, feasibility studies, traffic studies, or other reasonable and cost-effective preliminary studies; and, [Comment: See related items on this agenda under Bids – Recreation Center/Fieldhouse Feasibility Study and the Athletic Fields Condition and Needs Analysis.)

5. obtaining more information on potential locations for a recreation center and synthetic turf field. [Comment: this question will be examined in the recreation center/fieldhouse study, mentioned above]

No new information was brought forward.

AGENDA ITEM #30. UPDATE: LIAISON REPORTS:

TM Comment: Standing agenda item to provide Council members the opportunity to provide information in their capacity as liaison to various boards, commissions, and organizations.

Councilman Cloutier stated that at the Economic Development Committee meeting a discussion centered around a meeting with the Bay Team regarding liquor license rules and regulations, license restrictions and the amount of training that is required when alcohol is served at street fairs. He stated that the ordinance was amended in 2011 and 2013 but would like to review the ordinance since we are 10 years out that it might be different with restrictions that may not be necessary and restrictive to businesses. He suggested for the EDC and Bay Team to hold a meeting at a Council meeting to discuss the restrictions but maintains the purpose of keeping people safe in Barrington and aware of the dangers and the use of substance.

AGENDA ITEM #31. PUBLIC COMMENT (Maximum 3-minute statement)

To the public: This agenda item is for members of the public to speak regarding a topic that is not already on the agenda. Please indicate that you would like to speak by raising your hand. When you are recognized, please state your name and residency for the record.

TR Rimoshytus, 1 Howard Street, asked if the trails that were discussed in agenda #18 Bids: Pare Corp of Lincoln, RI: Conceptual Plan for Trail Improvement (Foote Street) will be ADA compliant.

Town Manager Hervey stated that they are definitely working on it, although it will be challenging.

AGENDA ITEM #32. SET AGENDA FOR THE MONDAY, JUNE 5, 2023, AT 7:00PM TOWN COUNCIL MEETING

· Public Hearing: 2023-6 An Ordinance Amendment Chapter 41 Police Department Rules and Regulations; §41-3 Appointment and removal of members.

· Public Hearing: 2023-7 An Ordinance Amendment to Chapter 33 Personnel; 33-28.1 Bereavement.

· Economic Development Committee and Bay Team to discuss the ordinance regarding the additional training to serve alcohol (B. Cloutier)

· Discuss And Act: Town’s Cannabis Public Use Ordinance And Policy, Including A Potential Motion For Referral (K. Berard – unable to attend on June 5, 2023 continue to July 24, 2023)

· July 24, 2023: Discuss and Act: Carry in /Carry Out paper Bag Policy (Recommendations from Park & Recreation Commission) (K. Berard)

· July 24, 2023: Discuss and Act: Amending the Town’s Commercial Sign Ordinance (Recommendation from Planning Board, Economic Development Commission and the Technical Review Committee)

AGENDA ITEM #33: EXECUTIVE SESSION IN ACCORDANCE WITH RI GENERAL LAWS:

· §42-46-5 (a) (5) Acquisition and Disposition of Property

· §42-46-5 (a) (2 Litigation: Coyne v. Mallette, PC-2022-00858 (tax appeal)

· Discuss Executive Minutes from March 6/9, 2023, for placement on the Town Council agenda for June 5, 2023.

PUBLIC

Executive Session

10:45pm

Town Council Minutes

Monday, May 1, 2023

Present: President Carl Kustell, Vice President Robert Humm, Councilwoman Kate Berard, Councilwoman Annelise Conway, Councilman Braxton Cloutier, Town Manager Phil Hervey, Assistant Town Solicitor Amy Goins, Cemetery Chair Jim Bessel (departed at 11:25pm), and Town Clerk Meredith DeSisto.

Executive Session in Accordance with RIGL:

· §42-46-5 (a) (5) Acquisition and Disposition of Property

· §42-46-5 (a) (2 Litigation: Coyne v. Mallette, PC-2022-00858 (tax appeal)

· Discuss Executive Session minutes from March 6/9, 2023, for placement on the June 5, 2023, Town Council meeting agenda.

Motion by President Carl Kustell and seconded by Vice President Humm to move into Executive Session at 10:45PM in accordance with RIGL: §42-46-5 (a) (5) Acquisition and Disposition of Property, §42-46-5 (a) (2 Litigation: Coyne v. Mallette, PC-2022-00858 (tax appeal) and Discuss Executive Session minutes from March 6/9, 2023, for placement on the June 5, 2023, Town Council meeting agenda. The motion passed 5-0-0-0 in favor, President Kustell, Vice President Humm, Councilwoman Berard, Councilwoman Conway and Councilman Cloutier; no one opposed, no recusals and there were no abstentions.

Motion by President Kustell and seconded by Vice President Humm to reconvene into open session at 11:50PM in which a vote was taken and that the minutes of the Executive Session are to be sealed. The motion passed 5-0-0-0 in favor, President Kustell, Vice President Humm, Councilwoman Berard, Councilwoman Conway and Councilman Cloutier; no one opposed, no recusals and there were no abstentions.

ADJOURN:

Motion by Vice President Humm and seconded by Councilman Cloutier to adjourn the Open Session at 11:50PM. The motion passed 5-0-0-0 in favor, President Kustell, Vice President Humm, Councilwoman Berard, Councilwoman Conway and Councilman Cloutier; no one opposed, no recusals and there were no abstentions.

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Meredith J. DeSisto, CMC, Barrington Town Clerk