| | MINUTES COLCHESTER SELECTBOARD Colchester Town Offices 781 Blakely Road, COLCHESTER, VT Outer Bay Conference Room, 3rd Floor __________________ |
1. Call Meeting to Order / Roll Call
Chair Nadine Scibek called the meeting to order at
SELECTBOARD: Nadine Scibek, Chair; Tom Mulcahy; Jeffrey Bartley, Jacki Murphy. Absent: Herbert
Downing.
STAFF: Dawn H. Francis, Town Manager; Bryan Osborne, Director of Public Works; Kathi Walker O’Reilly, Director of Economic Development; Sarah Hadd, Director Planning and Zoning; Kelly McCagg, Director Burnham Library; Chief Jen Morrison, Colchester Police Department.
OTHERS IN ATTENDANCE:
Erin Lewis- VAOT, Michael Lacroix- VAOT, Kurt Hutchins- VAOT, Chris Achilles- VAOT, Jill Barrett - VAOT; Dick Pecor; Debra LaBlanc; Alan Nye; Curt Taylor; Rob Achilles; Cheryl Achilles; Michaela Halnon; Toni Josey, Library Trustee, Jay LaFontain and G.W. Tatro representatives
2. Possible Executive Session
3. Reconvene Meeting and/or Pledge of Allegiance
The Pledge of Allegiance was recited.
4. Citizens to be Heard
5. Consent Agenda
a. Minutes of Selectboard Meeting on March 28, 2017
MOTION was made by Jeffrey Bartley and SECONDED by Jacki Murphy to approve the minutes of the Selectboard meeting of
The MOTION carried 4-0.
6. Special Business Items – 6:40 PM
a. VTRANS – VT 2A/Rte7/Bay Road/Creek Road Intersection Update – Erin Lewis, VTRANS and
Project Manager Jay LaFontaine of GW Tatro gave presentations to update the Selectboard on the upcoming VT 2A/Rte 7/Bay Road/Creek Road intersection project. The owners of the Spanked Puppy, the VFW, Dick Pecor and the Pierre Apartments expressed concerns about the inconveniences and potential traffic detour impacts connected with the project.
b. VTRANS – Exit 16 Diverging Diamond Intersection Design Overview – Mike LaCroix, VTRANS
Mr. Lacroix gave an overview of the plans for the Exit 16 Intersection with information about traffic flow and control. The project is slated to begin in 2019 or 2020.
c. ACTION: Exit 16 Landscaping Plan Guidance – VTRANS staff, S. Hadd, K. O’Reilly
Two different Landscaping Plans were presented for the Exit 16 Intersection. Option #1 would require very little maintenance and made up of primarily hard scapes and concrete barriers; Option #2 had disease and salt tolerant plantings/trees and would require resources and funding from the Town to maintain the plantings. The Selectboard members agreed that the more attractive landscaping was desirable since that intersection is a major entrance into the Town. Chief Morrison opined that the aesthetics lend themselves to deterring vagrants/panhandlers in the area.
MOTION was made by Jeffrey Bartley and SECONDED by Tom Mulcahy to further pursue landscape option #2 in response to Colchester’s stated goal to create a more welcoming and greener gateway at Exit 16, with a financial commitment of at least $7,217 a year in perpetuity with a one-time $10,000 Section 1111 application cost. Per a memo from S. Hadd and K. O’Reilly dated
The MOTION carried 4-0.
d. ACTION: Exit 16 Disposition of Easements – VTRANS staff, B. Osborne
B. Osborne related facts about the Disposition of Easements to VTRANs which are required to complete VTRANS projects planned on Route 7. Jacki Murphy suggested that the money from the disposition of the easements be used to improve and maintain the Exit 16 landscaping.
MOTION was made by Jeffrey Bartley and SECONDED by Tom Mulcahy to authorize Dawn H. Francis, Town Manager, to sign the attached option agreement between the Town of Colchester and VTRANS, which will commit the Town to sign the appropriate warranty deeds for all parcels of land included in Table A, at any time VTRANS may demand on or before
The MOTION carried 4-0.
e. ACTION: Town Meeting House Use Policy – K. McCagg and Library Trustees
Kelly McCagg, Director of Burnham Library and Toni Josey, Library Trustee presented the Library Community Meeting Rooms Rules for Use that contains updated guidelines for public use of the Town Meeting Hall on Main Street. The Selectboard suggest the addition of reserving the right to reject any application for use of rooms for “financial” benefit, include concerns and “entities”, and include “distribution” of goods and services. Tom Mulcahy had questions about the previously proposed Maker Space at the Meeting House. Jeff Bartley inquired as to why we didn’t charge for the space and Kelly explained that the philosophy of the Library was to provide free services and the taxpayers pay for the space through their tax dollars. Toni Josey replied that they need more public input before plans would be prepared or proposed. The Library Community Meeting Rooms Rules for Use policy will be revised and presented again for adoption by the Selectboard at a future meeting.
f. Update on Marijuana Legalization – Chief J. Morrison
Chief Morrison gave an update on the Colchester Police Department stance on the possible legalization of marijuana that is under consideration at the State level. The Board will reconsider re-adoption of the previous Board position which was in opposition to legalization if the Legislature begins to advance the effort to legalize.
g. Policies and Practices re. Fair & Impartial Policing/Facility Use – Chief J. Morrison, D. Francis
In response to an inquiry from Wendy Simpers, the existing Town Policies and Practices were presented to the Selectboard for their review and as result the Selectboard was of the opinion that the community already practices unbiased treatment of all individuals and is a welcoming community.
7. Monthly Report
a. Town Manager’s Report for March 2017
Dawn H. Francis gave the Manager’s report for March 2017.
8. Approval of Petitions and Licenses
a. Peddler’s License for
b. Amusement License for Bowl New England d.b.a. Spare Time
c. Peddler’s License for Gary Hathaway d.b.a. Mr. Ding-A-Ling
d. Amusement License for Peter Handy d.b.a. Sunset Drive-In
MOTION was made by Jeffrey Bartley and SECONDED by Jacki Murphy to approve the following licenses:
a. Peddler’s License for
b. Amusement License for Bowl New England d.b.a. Spare Time
c. Peddler’s License for Gary Hathaway d.b.a. Mr. Ding-A-Ling
d. Amusement License for Peter Handy d.b.a. Sunset Drive-In
The MOTION carried 4-0.
9. Approval of Liquor License (See separate minutes) – 9 PM
a. ACTION: Consideration of BU Emporium License Renewal
At
The MOTION carried 4-0.
At
The MOTION carried 4-0.
10. Additional Business – Manager’s Recommendations
11. Informational Items
a. For the week ending April 7, 2017
12. Future Agenda Items
• Special Meeting - Board “Advance“
• Special Meeting, Executive Session, 5:00 –
• Public Hearing - Update of
• Public Hearing Stormwater Ordinance
• Adopt Stormwater Ordinance
• Board of Sewer Commissioners: Draft FY18 Stormwater Budget and Warn Public Hearing
• Health and Wellness Committee Update – S. LaBarge and R. Parry
• Adoption of Library Community Meeting Rooms Rules for Use - D.
• Town Offices Conference Room Use Policy – R. Parry
• Employee Handbook update – Social Media Policy; Technology, Computer and Cell Phone Use Policies – A. Frank and S. LaBarge
• Winchester Place CDBG Project Update and Final Public Hearing - CHT
• Joint meeting with Colchester Community Development Corp. re: Community Priorities
• S.D. Ireland – Severance Corners Growth Center Plans update
• Planning and Zoning Quarterly Report – S. Hadd
• Board of Sewer Commissioners: Public hearing and proposed FY18 Stormwater Budget and Stormwater User Fees
• CWSD Budget Presentation
13. Announcements
Chair Nadine Scibek made the following announcements:
• There will be a Chittenden County Law Enforcement Recruiting Event at South Burlington Middle School on Friday,
• Town resident and long-time Town volunteer Pam Loranger was named Citizen Planner of the Year by the Vermont Planner’s Association.
14. Warrants
a. Warrant #17-28 and #17-29
MOTION was made by Jeffrey Bartley and SECONDED by Jacki Murphy to approve Warrants #17-
The MOTION carried 4-0.
15. Adjournment
At
The MOTION carried 4-0.
The meeting was adjourned at
* Select Board Meetings may be viewed on Channel 17 on Mondays at 7:00 p.m. & Tuesdays at 6:00 a.m.
Attendance in an executive session shall be limited to members of the public body and at the discretion of the public body, its staff, clerical assistance and legal counsel and persons who are subject of the discussion or whose information is needed. If the Agenda items are not complete at 10:00 p.m., the Select Board shall take a vote as to whether to continue or recess the meeting until the following Friday at 6:00 a.m. for the purpose of reconvening and completing the remaining business items.
In compliance with the Americans with Disabilities Act, those requiring accommodation for this meeting should notify the Town Manager’s Office at least 24 hours prior to the meeting at