| | MINUTES COLCHESTER SELECTBOARD February 28, 2017 @ 6:00 PM Colchester Town Offices 781 Blakely Road, COLCHESTER, VT Outer Bay Conference Room, 3rd Floor __________________ |
1. Call Meeting to Order / Roll Call 6:00 PM
In the absence of Chair Nadine Scibek, Vice-Chair Herbert Downing called the meeting to order at 6:00 PM.
SELECTBOARD: Herbert Downing, Vice Chair; Tom Mulcahy; Jeffrey Bartley. Absent: Nadine Scibek and Marc Landry
STAFF: Dawn H. Francis, Town Manager; Aaron Frank, Deputy Town Manager/CFO; Sgt. Jeffrey Bean, Colchester Police Department; Seth Lasker; Town of Colchester Emergency Coordinator; Bryan Osborne, Director of Public Works.
OTHERS IN ATTENDANCE: Pam Loranger, Jacki Murphy, Mike Poulin, Michaela Halnon, Curt Taylor, Mickey Palmer
2. Possible Executive Session
a. Pending Litigation / Taxation Issue
MOTION was made by Tom Mulcahy and SECONDED by Jeffrey Bartley to find that premature general public knowledge of pending litigation would clearly place this Selectboard at a substantial disadvantage because the Selectboard risks disclosing its negotiation strategy if it discusses the pending litigation in public.
The MOTION carried 3-0.
MOTION was made by Tom Mulcahy and SECONDED by Jeffrey Bartley to enter into executive session to discuss pending litigation under the provisions of Title 1, Section 313 (a)(1)(A) of the Vermont Statutes, Executive Sessions.
The MOTION carried 3-0.
Nadine Scibek joined the executive session via conference call. The call ended and she exited the executive session at 6:29 PM.
At 6:29 PM MOTION was made by Tom Mulcahy and SECONDED by Jeffrey Bartley to exit executive session.
The MOTION carried 3-0.
3. Reconvene Meeting / Pledge of Allegiance
At 6:30 PM Vice-Chair Herb Downing reconvened the Selectboard meeting and the Pledge of Allegiance was recited.
4. Citizens to be Heard
None
5. Public Hearing 6:35 PM
a. Informational Meeting on Proposed Charter Changes – H. Downing
Herb Downing led an Informational meeting about the proposed Charter Changes and presented the various articles on a powerpoint presentation.
6. Consent Agenda
a. Minutes of Selectboard Meeting on February 14, 2017
MOTION was made by Tom Mulcahy and SECONDED by Jeffrey Bartley to approve the minutes of the Selectboard meeting of February 14, 2017.
The MOTION carried 3-0.
7. Special Business Items 6: 45 PM
a. Action: Cemetery Advisory Committee Revised Regulations – P. Loranger
Pam Loranger, Chair of the Colchester Cemetery Advisory Committee presented the newly revised Cemetery Rules and Regulations.
MOTION was made by Tom Mulcahy and SECONDED by Jeffrey Bartley to approve the revised Colchester Cemetery Rules and Regulations per a memo from Pam Loranger, Cemetery Advisory Committee Chair, dated February 22, 2017.
The MOTION carried 3-0.
b. Action: Local Emergency Operations Plan (LEOP) – S. Lasker
The Town Manager acknowledged the efforts of Sgt. Jeff Bean, Seth Lasker, and Aaron Frank in updating the Town’s Emergency Management Plan and appendices as well as the more concise summary entitled the Local Emergency Operations Plan. (LEOP) Seth Lasker gave an overview of the significant planning, training and implementation activities undertaken over the last year.
MOTION was by Tom Mulcahy and SECONDED by Jeffrey Bartley to adopt the updated 2017 Local Emergency Operations Plan (LEOP) as required by the State of Vermont Department of Public Safety, Emergency Management and Homeland Security and as authorized by the Code of Ordinances for the Town of Colchester, Section 16-2(b) and Section 16-4(a), per a memo from Seth Lasker dated February 10, 2017.
The MOTION carried 3-0.
c. Action: Capital Budget Major Amendment - Asphalt Hot Box Purchase – B. Osborne
Bryan Osborne presented a request to add an asphalt hot box to the Capital Equipment and Facilities Plan.
MOTION was made by Tom Mulcahy and SECONDED by Jeffrey Bartley to approve a major amendment of the Town’s Capital Budget Program by amending the Capital Equipment and Facilities Plan to add a trailer-mounted three-ton asphalt hot box at an estimated cost of $26,880 and thereby declaring the equipment eligible for purchase and future replacement under the Capital Equipment and Facilities Plan, per a memo from Bryan Osborne dated February 22, 2017.
The MOTION carried 3-0.
d. Action: Memorandum of Support for Technical Rescue Equipment
The Selectboard was requested by Aaron Frank to consider supporting the efforts of Colchester Technical Rescue to seek a grant for Technical Rescue equipment.
MOTION was made by Tom Mulcahy and SECONDED by Jeffrey Bartley to authorize Herbert Downing, Vice Chair and acting Chair, to sign a Memorandum of Support for Colchester Technical Rescue’s application for a Technical Rescue Equipment grant to be used to purchase technical rescue radios.
The MOTION carried 3-0.
8. Monthly Report – A. Frank
a. Financial Report for January 2017
Aaron Frank presented the Financial report for January 2017.
9. Approval of Petitions & Licenses 7:00 PM
a. Action: Amusement License for American Legion Post 91
MOTION was made by Tom Mulcahy and SECONDED by Jeffrey Bartley to approve an Amusement License for the American Legion Post 91 located at 3650 Roosevelt Highway, Colchester, Vermont.
The MOTION carried 3-0.
10. Additional Business – Manager’s Recommendations
· Ms. Francis had an interview with Fox 44/22 News about the proposed FY 2018 Budget that will air Sunday night, March 5. Interviews were also given to the Burlington Free Press and the Colchester Sun.
· The Town received the Stipulation regarding the Equalized Education Property Value, the Common Level of Appraisal (CLA) and the Coefficient of Dispersion from the State of Vermont. The Selectboard signed the Stipulation which equaled a reduction in the Education Tax rate.
11. Informational Items
a. For the week ending February 24, 2017
12. Future Agenda Items
March 6 & 7, 2017
· Town Meeting and Election Day
March 14, 2017
· Selectboard Organizational Meeting
· Public Hearing on Zoning Amendments/Official Map (Supplement 40)
· Public Hearing on Traffic Ordinance Amendments (Chapter 12) – W. Rackley
· Recertification of Town Road and Bridge Standards W. Rackley
· Stormwater Utility Proposed Ordinance, First Reading – B. Osborne
· Exit 16 DDI Design Overview and Disposition of Easements – VTRANS and Town Staff
· Meeting House Use Proposal and Policy – Burnham Library Trustees
· Annual Renewal Liquor Licenses (Board of Liquor Control)
March 15, 2017 – Special Meeting
· Public Hearing on Possible Vicious Dog, 6:30 PM, 781 Blakely Road, Outer Bay Conference Room, 3rd floor
March 28, 2017
· Joint meeting with Colchester Community Development Corp. re: Community Priorities
· S.D. Ireland
· Health and Wellness Committee Update – S. LaBarge and R. Parry
· Employee Handbook update – Social Media Policy; Technology, Computer and Cell Phone Use Policies
· Update of Chapter 14. DPW Manual of Specifications and Standards – W. Rackley
· Board of Sewer Commissioners: Proposed FY18 Wastewater Budget
April 11, 2017
· VT 2A/Rte 7/Bay Road/Creek Road Intersection – E. Lewis, VTRANS
13. Announcements
14. Warrants
MOTION was made by Tom Mulcahy and SECONDED by Jeffrey Bartley to approve Warrant #17- 24 in the amount of $239,263.96
The MOTION carried 3-0.
15. Adjournment
At 7:39 PM MOTION was made by Tom Mulcahy and SECONDED by Jeffrey Bartley to adjourn the meeting.
The MOTION carried 3-0.
The meeting was adjourned at 7:40 PM.