 | MINUTES COLCHESTER SELECTBOARD June 27, 2017 @ 6:00 PM Colchester Town Offices 781 Blakely Road, COLCHESTER, VT Outer Bay Conference Room, 3rd Floor __________________ |
1. Call Meeting to Order / Roll Call
Chair Nadine Scibek called the meeting to order at 6:10 PM
Selectboard: Nadine Scibek, Chair; Tom Mulcahy; Herbert Downing; Jacki Murphy. Absent: Jeffrey Bartley
Staff: Dawn H. Francis, Town Manager; Aaron Frank, Deputy Town Manager/CFO; Robert Vickery, Assessor
Others in Attendance: Michaela Hanlon, Colchester Sun
2. Possible Executive Session (6:00 PM)
a. Personnel/Pending Litigation
b. Planning Commission Member Interview (6:15 PM)
At 6:10 PM MOTION was made by Tom Mulcahy and SECONDED by Herbert Downing to find that premature general public knowledge of personnel pending litigation would clearly place this Selectboard at a substantial disadvantage because the Selectboard risks disclosing its negotiation strategy if it discusses the personnel pending litigation in public.
The MOTION carried 4-0.
MOTION was made by Tom Mulcahy and SECONDED by Jacki Murphy to enter into executive session to discuss a.) personnel pending litigation and b.) to conduct a potential board member interview under the provisions of Title 1, Section 313 (a)(1)(c) and Title 1, Section 313 (a)(2)(b) of the Vermont Statutes, Executive Sessions.
The MOTION carried 4-0.
At 6:40 PM MOTION was made by Tom Mulcahy and SECONDED by Herbert Downing to exit executive session.
The MOTION carried 4-0.
3. Reconvene Meeting / Pledge of Allegiance (6:40 PM)
Chair Nadine Scibek reconvened the meeting and the Pledge of Allegiance was recited.
4. Citizens to Be Heard
None came forward.
5. Consent Agenda
a. Selectboard Minutes of June 13, 2017
MOTION was made by Tom Mulcahy and SECONDED by Herbert Downing to approve the minutes of the Selectboard meeting of June 13, 2017 with a change to note that the employee recognition resolutions were read at the employee summit on June 9.
The MOTION carried 4-0.
6. Special Business Items (6:40 PM)
a. ACTION: Appointment of Sarah Austin to the Planning Commission
MOTION was made by Tom Mulcahy and SECONDED by Herbert Downing to appoint Sarah Austin to the Colchester Planning Commission to serve the remainder of a vacated two year term beginning June 28, 2017 and ending September 30, 2018.
The MOTION carried 4-0.
b. ACTION: Appointment of Colchester Representatives to the Chittenden County Regional Planning Commission and Committees
MOTION was made by Tom Mulcahy and SECONDED by Herbert Downing to appoint the following persons as representatives to the Chittenden County Regional Planning Commission (CCRPC):
· Jeffrey Bartley as the representative for the Town of Colchester to the CCRPC
· Jacki Murphy as alternate representative for the Town of Colchester to the CCRPC
· Bryan Osborne as the Colchester representative for the Transportation Advisory Committee (TAC) of the CCRPC
· Karen Adams as the Colchester representative to the Clean Water Advisory Committee (CWAC) of the CCRPC
· Warner Rackley as the alternate Colchester representative to both the TAC and CWAC of the CCRPC
All representatives will serve two year terms to begin July 1, 2017 and end on June 30, 2019.
The MOTION carried 4-0.
c. ACTION: Authorization to Transfer and Assign Funds –A. Frank
A few edits were made to the staff recommendations for the transfer of funds. Herb Downing felt the first priority should be Regional Dispatch and this was moved to number 1. The Board asked if the Town could partner with CCDC to pay for signage and if signs could come from the Economic Development Department budget? The staff will approach CCDC and it was noted that Economic Development does not have enough in this budget to pay for the signage and that they did not have a capital plan. Therefore, the Parks Capital Plan made the most sense given the Park’s responsibility for maintaining these areas. Number 3, regarding a transfer to the Communications Reserve fund, was deleted from the motion as it can be delayed.
MOTION was made by Nadine Scibek and SECONDED by Jacki Murphy to authorize, in order of priority:
1. A transfer of $150,000 from the General Fund to the Dispatch Enterprise Fund, to provide for startup funding for Colchester’s portion of regional dispatch services and or interim consolidation with South Burlington, understanding that the funding will significantly help offset what will be Colchester’s contribution to startup costs for regional dispatch services, and further understanding, that if after the financial statements are complete and the transfers would result in a deficit for FY17 (expenses exceeding revenues) then some or all of the transfers will not be made.
2. A transfer of $40,000 from the General Fund to the Park Capital Plan to funding the purchase of seven signs to replace the 20 year old “Welcome To Colchester” signs at prominent locations, understanding that if the project is completed and paid for in FY17, then the transfer will not be made.
3. An assignment of $200,000 in General Fund fund balance as of FY19 general fund revenues, which will reduce the amount of money that will need to be raised by property taxes when budgeted and approved as revenue for the FY19 budget.
4. Assign any General Fund fund balance in excess of the Selectboard policy of 13% of operating expenses, to fund the portion of accrued general fund leave time at the end of FY17, which defrays future tax liabilities for previously accumulated by currently unfunded employee leave.
5. Assign any General Fund fund balance in excess of the Selectboard policy of 13% of operating expenses to the Park Capital Plan to fund planned park improvements at the Bayside Park and Bayside/Hazelett properties.
Per a memo from Aaron Frank, Deputy Town Manager/CFO dated June 22, 2017.
The MOTION carried 4-0.
d. ACTION: Tax Warrant / Tax Rate for FY 2018 – A. Frank
MOTION was made by Tom Mulcahy and SECONDED by Jacki Murphy to approve the Fiscal Year 2018 Tax Warrant and to set the municipal tax rate at $0.5271 per one hundred dollars of property value, per a memo from Aaron Frank, Deputy Town Manager, dated June 10, 2017.
The MOTION carried 4-0.
7. Monthly Report
a. May Financial Report – A. Frank
Aaron Frank gave the Financial Report for May, 2017.
8. New Business
a. ACTION: Credit Card Limit Authorization
MOTION was made by Tom Mulcahy and SECONDED by Jacki Murphy to approve the Resolutions authorizing Aaron Frank, Deputy Town Manager/CFO, Karen Richard Town Clerk/Town Treasurer, or Julie Graeter, Assistant Town Clerk/Assistant Town Treasurer to increase the total limit on all Town credit cards from $30,000 to $35,000 per the attached Resolution BusinessCard Agreement Authorization from People’s United Bank dated June 27, 2017.
The MOTION carried 4-0.
9. Additional Business- Manager’s Recommendations
Glen Cuttitta requested permission to donate $10,000 toward the replacement of the gym floor at Malletts Bay School; it will cost $50,000. The current tile floor is unsafe and difficult to play on. The Parks and Recreation Department uses the school gym for many of their programs and day camps. Funds will come from the Parks and Recreation/Enterprise Fund.
The Selectboard agreed and authorized Town Manager Dawn Francis to approve the contribution toward the gym floor.
10. Permits and Licenses
a. ACTION: Carter’s License for Gauthier Trucking
It was noted that the Police Department approved the License with the stipulation that Gauthier’s trucks have their back up lights inspected within 30 days.
MOTION was made by Tom Mulcahy and SECONDED by Herb Downing to approve a Carter’s License for Gauthier Trucking located at 5 Gauthier Drive, Essex, Vermont.
The MOTION carried 4-0.
11. Informational Items
a. For Week Ending June 23, 2017
12. Future Agenda Items
July 11, 2017
· 5:00 PM Executive Session – Attorney/Client Privileged Communication and Possible Pending Litigation
July 25, 2017
· Cancel meeting?
MOTION was made by Tom Mulcahy and SECONDED by Jacki Murphy to cancel the Selectboard meeting on July 25, 2017 and to authorize Dawn H. Francis, Town Manager to sign the warrants for July 25, 2017.
The MOTION carried 4-0.
August 8, 2017
· Green Play Recreation Impact Fees
· Dog Ordinance update
13. Announcements
· The Parks and Recreation department has a new inflatable “water park” that will open on the lake at Bayside Beach. They will also be hosting a free “Movies in the Park” summer series.
· The Burnham Library has a full schedule of summer programs for all ages.
14. Warrants
a. ACTION: Warrant #17-36
MOTION was made by Tom Mulcahy and SECONDED by Jacki Murphy to approve Warrant #17-36 in the amount of $348,575.08.
The MOTION carried 4-0.
15. Adjournment
At 8:00 PM MOTION was made by Tom Mulcahy and SECONDED by Herbert Downing to adjourn the meeting.
The MOTION carried 4-0.
The meeting adjourned at 8:00 PM.
Minutes respectfully submitted by Linda Gustainis, Recording Secretary.