| | MINUTES COLCHESTER SELECTBOARD Colchester Town Offices 781 Blakely Road, COLCHESTER, VT Outer Bay Conference Room, 3rd Floor __________________ |
1. Call Meeting to Order / Roll Call
Vice Chair Tom Mulcahy called the meeting to order at 6:20 PM in the absence of Chair Nadine Scibek.
SELECTBOARD: Tom Mulcahy; Jeffrey Bartley; Herb Downing; and Jacki Murphy; Nadine Scibek, Chair, arrived at 6:22 PM.
STAFF: Dawn H. Francis, Town Manager; Aaron Frank, Deputy Town Manager/CFO; Bryan Osborne, Director of Public Works; Warner Rackley, Engineer, Public Works; Karen Purinton, Planner; Sarah Hadd, Director Planning and Zoning;
OTHERS IN ATTENDANCE: Pam Loranger, Richard Bourassa, Ralph Costanza, Ben Kubie, Gary Bombard, Michaela Halnon, Sarita Austin, Steve Roy, Seth Chase, Abby Handy, Katie Bergeron, Chris Conant, Rik Droyvie, Dieter Mulac, Lee Cordner, Mr. and Mrs. Cosino Lamartin, David Usher, Murray Thompson, Tom Berry
2. Possible Executive Session
a. Possible Interview Youth Member Recreation Advisory Board
MOTION was made by Jeffrey Bartley and SECONDED by Herb Downing to enter executive session for the purpose of an interview for consideration of appointment to the recreation Advisory Board youth seat, as authorized under the provisions of Title 1, Section 313(a)(3) of the Vermont Statutes, Executive Sessions.
The MOTION carried 4-0.
At 6:35 MOTION was made by Jeffrey Bartley and SECONDED by Herb Downing to exit executive session.
The MOTION carried 5-0.
3. Reconvene meeting / Pledge of Allegiance
The Pledge of Allegiance was recited.
4. Citizens to be Heard
None.
5. Public Hearings (6:40 p.m.) (Rescheduled and re-warned from 3/14)
a. Amendments to Colchester Code of Ordinances, Chapter 12, Traffic – W. Rackley
Warner Rackley from the Department of Public Works gave an over view of the proposed amendments to Chapter 12, Traffic, regarding speed limits, stop signs, and No Parking signs for Jen Barry Lane; and No Parking sign for Colchester Pond Road.
b. Zoning Amendments / Official Map (Supplement 40) – S. Hadd
Sarah Hadd gave information about the Zoning Amendments identified as Supplement 40.
6. Consent Agenda (6:55 p.m.) (Action is to approve all items in one motion)
a. Minutes from Selectboard Meeting of February 28, 2017 and March 15, 2017
b. Reappointment of Colchester Cemetery Advisory Committee Members; Coralie Magoon, Pam Loranger, and Doug McSweeney.
c. Reappointment of Bryan Osborne, Tree Warden
d. Appointment of Ethan Goedken as a Youth Member to Recreation Advisory Board
e. Resolution of Appreciation for Lois Fontaine, CPD
f. Quit-Claim on Glebe Land at 132 Meadow Drive
MOTION was made by Jeffrey Bartley and SECONDED by Tom Mulcahy to adopt the Consent Agenda as it may have been modified by the Selectboard and to take the actions indicated for each item:
a. Approve Minutes from Selectboard Meeting of February 28, 2017 and March 15, 2017
b. Reappointment of Colchester Cemetery Advisory Committee Members
c. Reappointment of Tree Warden
d. Appointment of Youth Member to Recreation Advisory Board
e. Adopt Resolution of Appreciation for Lois Fontaine, CPD
(Item f. was taken up separately)
The MOTION carried 5-0
6f. Quit Claim Deed Related to Glebe Land
MOTION was made by Jeffry Bartley and SECONDED by Jacki Murphy to approve the Authorizing Resolution and Consent to release of the Town-held interest and rights in the property located at 132 Meadow Drive, Colchester, Vermont per a memo from Aaron Frank dated March 22, 2017; further that the Selectboard authorizes Dawn H. Francis, Town Manager, to execute the Quit Claim Deed to the owner of said property on behalf of the Town.
The MOTION carried 5-0.
7. Special Business Items (7:00 p.m.)
a. ACTION: Adoption of (2) Amendments to Chapter 12 Traffic
MOTION was made by Jeffrey Bartley and SECONDED by Tom Mulcahy to adopt the Amendments to the Colchester Code of Ordinances, Chapter 12, Traffic, per the attached Certificates of Amendment and memo from Warner Rackley dated January 25, 2017.
The MOTION carried 5-0.
b. ACTION: Adoption of Zoning Supplement 40
MOTION was made by Jeffrey Bartley and SECONDED by Tom Mulcahy to adopt the amendments to the Colchester Zoning Regulations identified as Supplement 40, per the attached Certificate of Amendment and memo from Sarah Hadd dated November 16, 2016.
The MOTION carried 5-0.
c. ACTION: Recertification of Town Road and Bridge Standards – W. Rackley
MOTION was made by Jeffrey Bartley and SECONDED by Herb Downing to confirm that the Town’s current codes and standards are consistent with the State’s minimum Town Road and Bridge Standards and to sign the provided Certificate of Compliance form for the year 2017 in accordance with 19 VSA, Chapter 3, section 309b per a memo from Warner Rackley dated February 22, 2017.
The MOTION carried 5-0.
d. ACTION: First Reading - Update of Chapter 14. DPW Manual of Specifications and Standards – W. Rackley
MOTION was made by Jeffrey Bartley and SECONDED by Herb Downing to approve for first reading the proposed amendments as outlined to the Department of Public Works Specifications and Standards, which is included by reference in Chapter 14 of the Town Ordinances, “Construction Standards Applicable to Land Development” and to warn a public hearing for April 25, 2017 per the recommendation contained in a memo from Warner Rackley, Town Engineer/Assistant Director of Public Works, dated March 15, 2017.
The MOTION carried 5-0.
e. Presentation on Proposed Stormwater Utility – B. Osborne and K. Purinton (7:30 pm)
Bryan Osborne and Karen Purinton gave a presentation of the proposed Colchester Stormwater Utility. The audience members asked a number of questions regarding the budget and projected costs / fees to individual households for the project. These were answered in detail by Mr. Osborne and Ms. Purinton.
f. ACTION: Stormwater Utility Proposed Ordinance, First Reading – B. Osborne and K. Purinton
MOTION was made by Jeffrey Bartley and SECONDED by Herb Downing to approve for first reading the proposed amendments to the Colchester Code of Ordinances, Chapter 18. Stormwater, that would allow the creation of a Stormwater Utility, and to warn a public hearing for April 25, 2017 per the recommendation contained in a memo from Bryan Osborne, Director of Public Works, dated March 8, 2017.
g. ACTION: Holy Cross Senior Housing Loan Deferment Extension – A. Frank
MOTION was made by Jeffrey Bartley and SECONDED by Tom Mulcahy to approve the Town of Colchester Vermont Community Development Program Loan of $300,000 to Holy Cross Senior Housing Limited Partnership be deferred for the remainder of the original term (until 2037) and that the interest rate by reduced to 0% per a memo from Aaron Frank dated March 9, 2017.
The MOTION carried 5-0.
8. Monthly Report
a. Town Manager’s Report – D. Francis
Ms. Francis gave the report for the month of February 2017.
b. Finance Report – A. Frank
Aaron Frank gave the report for the month of February 2017.
MOTION was made by Jeffrey Bartley and SECONDED by Herb Downing to temporarily adjourn the meeting of the Colchester Selectboard and convene a meeting of the Liquor Control Commission.
The MOTION carried 5-0.
9. Approval of Liquor Licenses (See Separate Minutes for Liquor Control Commission)
a. ACTION: Approval of First and Second Class Liquor Licenses
10. Board of Sewer Commissioners (See Separate Minutes for Board of Sewer Commissioners)
a. ACTION: Proposed FY18 Wastewater Budget – B. Osborne
11. Additional Business – Manager’s Recommendations
a. Revised Economic Development Projects/Priorities
Ms. Francis reviewed a list of projects and priorities coming up for the Economic Development Department in advance of the Board’s meeting with CCDC.
b. Manager’s Annual Review due 4/29
This was scheduled for a Special Meeting on April 18, 2017.
12. Informational Items
a. For week ending March 10, 2017
b. For week ending March 24, 2017
13. Future Agenda Items
April 11, 2017
• VT 2A/Rte 7/Bay Road/Creek Road Intersection – E. Lewis, VTRANS
• Exit 16 DDI Design Overview and Landscaping Plan - VTrans and Town Staff
• Exit 16 Disposition of Easements – VTRANS and Town Staff
• Town Meeting House Use Policy – K. McCagg
• Town Offices Conference Room Use Policy – R. Parry
• Employee Handbook update – Social Media Policy; Technology, Computer and Cell Phone Use Policies – A. Frank
April 14, 2017
• Special Meeting - Board “Advance“ 8 AM – 1 PM
April 18, 2017
• Special Meeting, Executive Session, 5:00 – 6:30 PM Town Manager Annual Review
April 25, 2017
• Public Hearing Stormwater Ordinance
• Adopt Stormwater Ordinance
• Board of Sewer Commissioners: Draft FY18 Stormwater Budget and Warn Public Hearing
• Public Hearing - Update of DPW Manual of Specifications and Standards – W. Rackley
• Health and Wellness Committee Update – S. LaBarge and R. Parry
May 9, 2017
• Joint meeting with Colchester Community Development Corp. re: Community Priorities
• S.D. Ireland – Severance Corners Growth Center Plans update
• Winchester Place Update and public hearing
• Planning and Zoning Quarterly Report – S. Hadd
May 23, 2017
• Board of Sewer Commissioners: Public hearing and adoption of proposed FY18 Stormwater Budget and Stormwater User Fees
14. Announcements
It was announced that the Marijuana Resolution/position previously taken by the Selectboard will be revisited at a later date.
15. Warrants
a. Warrant #17-27 and #17-28
MOTION was made by Jeffrey Bartley and SECONDED by Tom Mulcahy to approve Warrant #17- 27 in the amount of $213,307.69.
The MOTION carried 5-0.
16. Adjournment
At 10:03 PM MOTION was made by Jeffrey Bartley and SECONDED by Herb Downing to adjourn the meeting.
The MOTION carried 5-0.
The meeting was adjourned at 10:04 PM.
* Select Board Meetings may be viewed on Channel 17 on Mondays at 7:00 p.m. & Tuesdays at 6:00 a.m.
Attendance in an executive session shall be limited to members of the public body and at the discretion of the public body, its staff, clerical assistance and legal counsel and persons who are subject of the discussion or whose information is needed. If the Agenda items are not complete at 10:00 p.m., the Select Board shall take a vote as to whether to continue or recess the meeting until the following Friday at 6:00 a.m. for the purpose of reconvening and completing the remaining business items.
In compliance with the Americans with Disabilities Act, those requiring accommodation for this meeting should notify the Town Manager’s Office at least 24 hours prior to the meeting at (802) 264-5500, TDD 1-800-253-0191 (text/telephone), 1-800-253-0195 (voice).