| | MINUTES COLCHESTER SELECTBOARD Colchester Town Offices 781 Blakely Road, COLCHESTER, VT Outer Bay Conference Room, 3rd Floor __________________ |
1. Call Meeting to Order / Roll Call
In the absence of the Chair, Tom Mulcahy, Vice Chair, called the meeting to order at 6:01 PM.
Selectboard: Tom Mulcahy, Vice Chair; Jeffrey D. Bartley; Herbert Downing; Jacki Murphy. Absent: Chair Nadine Scibek
Staff: Aaron Frank, Deputy Town Manager/CFO; Bryan Osborne, Director Public Works; Kathi Walker O’Reilly, Director Economic Development; Karen Purinton, Planner
Others in Attendance: Curt Taylor; Michaela Halnon; Tyler E. Anderson; Tom DeCrescenzo
2. Possible Executive Session (6:00 PM)
At 6:01 PM MOTION was made by Jeffrey Bartley and SECONDED by Hebert Downing to find that premature knowledge of a civil litigation would clearly place this Selectboard at a substantial disadvantage because the Selectboard risks disclosing its negotiation strategy if it discusses the civil litigation in public.
Mr. Downing stated he did not feel the topic was appropriate for an executive session.
The MOTION carried 3-1, with Herbert Downing opposed.
MOTION was made by Jeffrey Bartley and SECONDED by Herbert Downing to enter into executive session to discuss a civil litigation under the provisions of Title 1, Section 313 (a)(1)(e) of the Vermont Statutes, Executive Sessions.
The MOTION carried 3-1, with Herbert Downing opposed.
MOTION was made by Herbert Downing and SECONDED by Jeffrey Bartley to exit executive session. The MOTION carried 4-0.
3. Reconvene meeting / Pledge of Allegiance
Vice-Chair Tom Mulcahy reconvened the Selectboard meeting at 6:43 PM. The Pledge of Allegiance was recited.
4. Citizens to be Heard
Mr. Tyler Anderson came forward to state he felt that Prim Road is in bad need of a sidewalk. Herbert Downing agreed that it was a concern. Bryan Osborne, Director of Public Works spoke about phasing of sidewalk planning and development.
MOTION was made by Tom Mulcahy and SECONDED by Jeffrey Bartley to remove item 7b. Authorization of Town Manager to Negotiate and Enter into a Settlement Agreement Re. Zoning Violation from the agenda.
The MOTION carried 4-0.
5. Meeting of Board of Sewer Commissioners (See Separate Agenda)
a. Temporary Adjournment of Selectboard Meeting / Convene Meeting of Board of Sewer Commissioners
At 7:00 PM MOTION was made by Jeffrey Bartley and SECONDED by Jacki Murphy to temporarily adjourn the meeting of the Selectboard and convene a meeting of the Colchester Board of Sewer Commissioners.
The MOTION carried 4-0.
(See Separate Board of Sewer Commissioners Minutes)
The Selectboard meeting reconvened at 7:25 PM.
6. Consent Agenda
a. Selectboard Minutes from Meeting of May 9, 2017
MOTION was made by Jeffrey Bartley and SECONDED by Herbert Downing to approve the minutes of the Selectboard meeting of May 9, 2017.
The MOTION carried 4-0.
7. Special Business Items
Item 7c was taken up out of order of the agenda.
c. Report on Voting Trends – T. DeCrescenzo
Town Intern, Tom DeCrescenzo, gave an informational presentation on Colchester voting trends regarding school and Town budgets.
b. ACTION: Authorization of Town Manager to Negotiate and Enter into a Settlement Agreement Re. Zoning Violation.
(This item was removed from the agenda. See above.)
Item 7a was then taken up, out of order of the agenda.
a. ACTION: Approval of Proposed FY 2018 CSWD Budget
The Chittenden Solid Waste District (CSWD) Director was unable to attend the Selectboard meeting to present the CSWD budget, as is usually done. The Selectboard was able to review the proposed FY18 CSWD Budget and act on it, but they would like to invite the CSWD Director, Sarah Reeves, to a future meeting.
MOTION was made by Jeffrey Bartley and SECONDED by Jacki Murphy to approve the Chittenden Solid Waste District Proposed Budget for FY 2018 in the amount of $11,282,932 in revenues and $10,525,152 in expenses per the attached letter dated April 27, 2017 and Budge proposal document from CSWD and a memo from Dawn H. Francis, Town Manager and Aaron Frank, Deputy Town Manager/CFO dated May 23, 2017.
The MOTION carried 4-0.
8. Monthly Financial Report – A. Frank
a. For the Month of April 2017
Aaron Frank presented the Financial Report for the month of April 2017.
9. Approval of Petitions & Licenses
a. ACTION: Approval of Carter’s License for Clean Green Sanitation
It was noted that Clean Green Sanitation did not have a Certificate of Insurance attached to the application. It was requested to be followed up by staff.
MOTION was made by Jeffrey Bartley and SECONDED by Jacki Murphy to approve a Carter’s License for Clean Green Sanitation, Inc. located at 64 Harvest Lane, Williston, Vermont.
The MOTION carried 4-0.
b. ACTION: Approval of Amusement License for Sandra Gauthier d.b.a. Jasper Mine Hall
MOTION was made by Jeffrey Bartley and SECONDED by Jacki Murphy to approve an Amusement License for Sandra Gauthier d.b.a. Jasper Mine Hall, located at 1251 Jasper Mine Road, Colchester, Vermont.
The MOTION carried 4-0.
c. ACTION: Approval of Carter’s License for Myers Container Service
MOTION was made by Jeffrey Bartley and SECONDED by Jacki Murphy to approve a Carter’s License for Myers Container Service, 218 Red Can Drive, Colchester, Vermont.
The MOTION carried 4-0.
10. Old Business
a. Update on Regional Public Safety Dispatch Implementation Initiative – A. Frank
Aaron Frank reported on the progress of the Regional Public Safety Dispatch Implementation Initiative.
b. Septic Loan Program Update – A. Frank
Mr. Frank reviewed the current financial status of the Septic Loan Fund Program that the Town established in 2004 and concluded in 2014.
Mr. Tyler Anderson stated that he took a septic loan from the Town and paid it off early. He does not like having to pay a septic treatment system inspection fee.
11. New Business
There was none taken up.
12. Additional Business – Manager’s Recommendations
· Mr. Frank noted that the Town has been recruiting police officers, locally and with a regional police career event that was coordinated by Colchester’s Chief Jen Morrison. The Town is working with the Police management team to hire three new officers. Two will replace the two Colchester officers who left the department for other opportunities and a much-needed additional officer. Mr. Frank noted that due to the difference in wages and a reduction in expected FY 2018 expenditures for fuel and a few other police line items, it appears we can do this without any new costs. This will bring us to a total of 29 sworn officers.
· A photo was shown of the new Colchester Welcome signage that has been installed.
13. Informational Items
a. For the week ending May 19, 2017
14. Future Agenda Items
June 9, 2017
· Organizational Summit
June 13, 2017
• Proposed revisions to Animal Ordinance
• Future Fiscal Priorities
• Review Proposed Tax Warrant / Tax Rate
15. Announcements
16. Warrants
a. Warrant #17-33
MOTION was made by Jeffrey Bartley and SECONDED by Jacki Murphy to approve Warrant #17- 33 in the amount of $1,020,643.68.
The MOTION carried 4-0.
17. Adjournment
At 8:43 PM MOTION was made by Herbert Downing and SECONDED by Jeffrey Bartley to adjourn the meeting.
The MOTION carried 4-0.
The meeting was adjourned at 8:43 PM.
Minutes respectfully submitted by Linda Gustainis, Recording Secretary.
* Select Board Meetings may be viewed on Channel 17 on Mondays at 7:00 p.m. & Tuesdays at 6:00 a.m.
Attendance in an executive session shall be limited to members of the public body and at the discretion of the public body, its staff, clerical assistance and legal counsel and persons who are subject of the discussion or whose information is needed. If the Agenda items are not complete at 10:00 p.m., the Select Board shall take a vote as to whether to continue or recess the meeting until the following Friday at 6:00 a.m. for the purpose of reconvening and completing the remaining business items.
In compliance with the Americans with Disabilities Act, those requiring accommodation for this meeting should notify the Town Manager’s Office at least 24 hours prior to the meeting at (802) 264-5500, TDD 1-800-253-0191 (text/telephone), 1-800-253-0195 (voice).