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| MINUTES COLCHESTER SELECTBOARD Colchester Town Offices 781 Blakely Road Outer Bay Conference Room, 3rd Floor __________________ |
1. Call Meeting to Order / Roll Call
Vice-Chair Tom Mulcahy called the meeting to order at 6:05 PM.
Selectboard: Tom Mulcahy; Herbert Downing; Jeffrey Bartley. Nadine Scibek, Chair; arrived at 6:20 PM. Absent: Jacki Murphy.
Staff: Dawn H. Francis, Town Manager; Aaron Frank, Deputy Town Manager; Glen Cuttitta, Director of Parks and Recreation; Bryan Osborne, Director of Public Works; Karen Adams, Technical Services Manager; Sarah Hadd, Planning & Zoning Director; Karen Richard, Town Clerk; Julie Graeter, Assistant Town Clerk
Others in Attendance: See attached sign – in sheet
2. Possible Executive Session – Personnel
MOTION was made by Jeff Bartley and SECONDED by Herbert Downing to enter executive session for the purpose of a review of personnel involved in the Get Engaged Student Participation Program and other personnel issues as authorized under the provisions of Title 1, Section 313 (a)(3) of the Vermont Statutes, Executive Sessions.
The MOTION carried 3-0.
At 6:40 PM MOTION was made by Tom Mulcahy SECONDED by Herbert Downing to exit executive session.
The MOTION carried 3-0.
3. Reconvene Meeting / Pledge of Allegiance (6:41 PM)
The meeting was reconvened by Chair Scibek and the Pledge of Allegiance was recited.
4. Citizens to be Heard
None
5. Consent Agenda – Action (6:50 PM)
a. Minutes of Selectboard Meeting of September 12, 2017
b. Minutes of Selectboard Special Meeting of September 18, 2017
c. Resolution for Ray Clavelle Retirement
d. Resolution for Gail Parish Retirement
MOTION was made by Jeff Bartley and SECONDED by Herbert Downing to adopt the Consent Agenda as it may have been modified by the Selectboard and to take the actions indicated for each item:
a. Approve Minutes of the Selectboard Meeting of September 12, 2017
b. Approve Minutes of the Selectboard Meeting of September 18, 2017
c. Adopt Resolution of Appreciation for Ray Clavelle
d. Adopt Resolution of Appreciation for Gail Parish
The MOTION carried 4-0.
6. Special Business Items (6:45 PM)
a. Malletts Bay Scoping: Presentation of Alternatives – B. Osborne and K. Adams
Public Works Director Bryan Osborne gave a short overview of the three project components of the scoping study: bicycle and pedestrian improvements along West Lakeshore Drive, intersection improvements at the Bayside Park Intersection, and stormwater improvements along East and West Lakeshore Drive and the upland watersheds of Smith Hollow Creek, Crooked Creek, and the Moorings Stream. He introduced the consulting team of David Saladino and Evan Detrick from VHB, and Amy Macrellis from Stone Environmental, who presented the following alternatives to the Selectboard and public:
West Lakeshore Drive Bicycle/Pedestrian Alternatives:
#1 – No Build (Existing Condition)
#2 – Shared Use Lanes
#3 – On-Road Bike Lanes
#4 – Shared Use Path, with additional alternative options of:
4A – Path segment at water elevation
4B – Path segment providing water overlook/boardwalk structure
4C – Sidewalk on north side of the road near public boat launch
Bayside Intersection Alternatives:
#1 – No Build (Existing condition)
#2A – Re-timing of traffic lights and pedestrian crossings
#2B – Re-timing of traffic lights and pedestrian crossings and new through lane
#3 – Roundabout
#4A – Dead-End East Lakeshore Drive with a connector road through Bayside-Hazelett
#4B – Dead-End East Lakeshore Drive
Stormwater Improvements in Upland Watersheds:
#1 – Meeting State Water Quality Standards
#2 – Exceeding State Water Quality Standards
The Selectboard took public comments after the presentation of each alternative. The consulting team made the audience aware of a public survey available on the Town’s website to provide additional feedback on alternatives, and reminded the Selectboard that they would be returning at the October 10th meeting for final selection of preferred alternatives.
Chair Scibek rearranged the order of the agenda to accommodate CFD #2 Prudential Committee Chair, Mike Whalen and Agenda item 9. a was taken up with the Selectboard moving into their role as Board of Sewer Commissioners.
MOTION was made by Jeff Bartley and SECONDED by Herbert Downing to temporarily adjourn the meeting of the Selectboard and convene a meeting of the Board of Sewer Commissioners.
The MOTION carried 4-0.
9. Board of Sewer Commissioners (See separate minutes)
MOTION was made by Jeff Bartley and SECONDED by Tom Mulcahy to adjourn the meeting and reconvene the meeting of the Selectboard.
6. Special Business Items were then resumed:
b. Action: Ordinance Amendment: Recreation Impact Fees – G. Cuttitta and S. Hadd
MOTION was made by made by Jeff Bartley and SECONDED by Tom Mulcahy to approve for first reading the proposed amendment to the Colchester Code of Ordinances, Chapter 6 – ½. Fees for Permits and Licenses Generally, to adjust the Recreation Impact Fees, as outlined in a memo date August 29, 2017 from Glen Cuttitta, and to warn a public hearing for October 24, 2017.
The MOTION carried 4-0.
c. Charter Change – Elected vs. Appointed Town Clerk/Treasurer – K. Richard
Ms. Richard, Town Clerk, presented a number of reasons why the Town Clerk/Treasurer position should be an appointed one, rather than elected, including the expertise needed to fill the position and the technology changes the office has seen, as well as the need for the position to be accountable to the Town Manager and Selectboard.
The consensus of the Board was for the issue to be voted upon again at Town Meeting, 2018 as the previous vote by the community was very close.
d. Action: Cemetery Perpetual Care Fund Changes
MOTION was made by Jeff Bartley, seconded by Tom Mulcahy to discontinue contributing further monies to the Perpetual Care Fund. It further moves to allocate the total revenue from cemetery plot sales to the maintenance fund for the care and improvement of the Colchester cemeteries, as outlined in a memo dated September 26, 2017 from Glen Cuttitta and a letter dated September 20, 2017 from Pam Loranger, Chair of the Cemetery Advisory Committee.
The MOTION carried 4-0.
7. Financial Report
a. August 2017 – A. Frank presented a brief overview of the Town’s financial position as it is only 2 months into the fiscal year.
8. Old Business (9:00 PM)
a. Action: Consideration to Sign or Not Sign BTV Airport Resolution requested by South Burlington
MOTION was made by Nadine Scibek and SECONDED by Tom Mulcahy not to adopt the Regional Governance Burlington International Airport Joint Resolution. Board consensus was that Burlington and South Burlington should work together on issues and resolve differences and that at some point, for the economic vitality of the airport and region, a regional model might be appropriate to evaluate contingent upon Burlington’s interest in doing so.
MOTION carried 4-0.
Gene Richards, Airport Manager, offered to communicate regularly and attend future meetings to provide updates if the Board felt it appropriate.
9. (See above)
10. Additional Business – Manager’s Recommendations
a. Recommendation for Continuance of Get Engaged Program
Ms. Francis, Town Manager, recommended the program’s continuance and the Board concurred.
b. Meeting format for 10/2 was discussed and a handout of Questions and Answers will be provided for the meeting.
11. Informational Items
a. For the Week Ending September 22, 2017
12. Future Agenda Items (Subject to Change)
October 2, 2017
· Special Meeting (Per Public Request) on Private Roads Winter Maintenance Policy Discussion
October 10, 2017
· Action: Selection of Preferred Alternative for Scoping Study (1 hour – B. Osborne and K. Adams
· Bayside Park Master Plan – G. Cuttitta & Axel Bishop of Design Concepts
· Action: Consideration and Vote on Private Roads Winter Maintenance Policy Direction
October 24, 2017
· Colchester Community Development Corporation
· Warn Charter Amendment Public Hearing for Town Clerk/Treasurer Appointment
· Public Hearing on Recreation Impact Fee and Chapter 6.5
13. Announcements
Colchester was voted as a Best Place to Live again, and it was noted it was the only town in Vermont to be so honored.
14. Warrants
a. Action: Warrant # 18-09
MOTION was made by Herbert Downing and SECONDED by Tom Mulcahy to approve Warrant #18-09 in the amount of $396,848.99.
The MOTION carried 4-0.
15. Adjournment
At 10:40 PM MOTION was made by Tom Mulcahy and SECONDED by Herbert Downing to adjourn the meeting.
The MOTION carried 4-0.
The meeting was adjourned at 10:40 PM.
Minutes respectfully submitted by Dawn Francis, recording secretary.