February 4, 2013 - Regular Town Council Meeting
MINUTES
EXETER TOWN COUNCIL
REGULAR MEETING
FEBRUARY 4, 2013
| Roll Call: | Arlene B. Hicks | Present |
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| William P. Monahan | Present |
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| Raymond A. Morrissey, Jr. | Present |
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| Robert E. Johnson, Jr. | Present |
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| Calvin A. Ellis | Present |
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| Also Present: | James P. Marusak, Esquire, Town Solicitor; | |
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| Kenneth G. Findlay, Council Assistant; | |
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| and Lynn M. Hawkins, Town Clerk | |
Letitia Davis: Noting that concealed weapon permitting is again on the agenda, Ms. Davis applauded the Council, Town Sergeant, and Town Clerk for the improvements to the application instructions and asked how many applications have been received, how many have been approved, how many have been denied, and what reasons and standards have been established for approval or denial.
MOTION made by Mr. Ellis to approve the agenda order as presented; seconded by Mr. Johnson; and voted unanimously in the affirmative.
A. REYNOLDS CHARITABLE TRUST: There was one voucher to consider this evening (Communication No. 31).
B. REPORTS:
1. Treasurer’s Report/Deputy Treasurer’s Report: Maria Lawler/Joseph Gillis
2. Town Clerk’s Report: Lynn M. Hawkins
3. Tax Collector’s Report: Kimberly A. Robitaille
4. Tax Assessor’s Report: Penny B. Robertson
5. Department of Public Works Report: Director of Public Works, Stephen P. Mattscheck
6. IT Report: Director of NK/Exeter IT, Michael Forlingieri
7. Town Planner’s Report: David W. Schweid, AICP
8. Department of Public Welfare: Director of Public Welfare, Christine Skaggs
9. Emergency Management Report: Director of Emergency Management, E. Stefan Coutoulakis
10. Animal Control Report: Director, Stephen P. Mattscheck
11. Probate Report: Probate Clerk, Lynn M. Hawkins
There were no reports removed this evening.
C. COMMUNICATIONS: Mr. Ellis wished to remove Nos. 12, 18, 26. Mr. Morrissey wished to remove Nos. 29 and 38. Mr. Monahan wished to remove No. 1. Ms. Hicks wished to remove Nos. 8, 16, 17, 18, 20, 24, 27, 29, 30, 31, 32, 33, 40, and 43.
D. SCHEDULE OF FEBRUARY MEETINGS AND EVENTS: This item was not removed.
E. APPROVAL OF MINUTES:
1. Regular Council Meeting, January 7, 2013
2. Regular Council Meeting, Executive Session, January 7, 2013
Ms. Hicks and Mr. Morrissey wished to remove both sets of minutes of the Regular Meeting of January 7, 2013, as they were not present.
MOTION made by Mr. Monahan to approve both sets of minutes of the Regular Meeting of January 7, 2013; seconded by Mr. Johnson; and voted as follows:
| Arlene B. Hicks | Abstain |
| William P. Monahan | Yes |
| Raymond A. Morrissey, Jr. | Abstain |
| Robert E. Johnson, Jr. | Yes |
| Calvin A. Ellis | Yes |
Motion passes.
MOTION made by Mr. Johnson to approve the Consent Agenda; seconded by Mr. Monahan; and voted unanimously in the affirmative.
A. VACANCIES:
1. Personnel Board Members: Five members needed to replace prior board.
2. Conservation Commission (Inactive): This commission has not been meeting, but that is not to say that they will not meet in the future.
3. Economic Development Commission (Inactive): This commission has not been meeting, but that is not to say that they will not meet in the future.
4. Municipal Finance Committee Member: Posting continues for more members.
5. Vision for Exeter Project Members: This commission has not been meeting, but that is not to say that they will not meet in the future.
B. RESIGNATIONS: There were no resignations to consider this evening.
C. APPOINTMENTS:
1. Animal Control Worker:
MOTION made by Mr. Morrissey to appoint Lee Leete as Animal Control Worker; seconded by Mr. Monahan.
Discussion: Mr. Monahan noted that Ms. Leete has been a long-time volunteer at the shelter, is an excellent worker, and has been recommended by Director of the Animal Shelter Stephen Mattscheck after his review of all applications. Mr. Morrissey noted that Ms. Leete works well with others, gets tasks done and done timely, is very reliable and responsible, and is an excellent candidate.
Back to the Motion: Voted unanimously in the affirmative.
2. Juvenile Hearing Board Member (unexpired term ending March, 2014): One application has been received (Communication No. 43). William Donovan, Chair for the Juvenile Hearing Board, was present and stated that the Board would like an opportunity to interview the applicant before Council takes action on appointment as has been past practice.
MOTION made by Ms. Hicks to delay making the appointment for a month so that the Juvenile Hearing Board has a chance to interview the candidate; seconded by Mr. Monahan; and voted unanimously in the affirmative.
3. Planning Board Alternate Member (unexpired term ending July 2013):
MOTION made by Ms. Hicks to wait until the March meeting to appoint someone as there is a question for the Solicitor who would appreciate extra time to research; seconded by Mr. Monahan; and voted unanimously in the affirmative.
4. Exeter Library Board of Trustees Member (unexpired term ending January 13, 2014): Rose Pichette has submitted a letter of interest (Communication No. 29).
MOTION made by Mr. Monahan to appoint Rose Pichette as Exeter Library Board of Trustees Member for the unexpired term ending January 13, 2014; seconded by Ms. Hicks.
Discussion: Mr. Monahan noted that Ms. Pichette is an active member and strong supporter of the library and spends a lot of time at and is familiar with the library. Knowing her personally, Mr. Morrissey felt Ms. Pichette an excellent candidate.
Mr. Ellis noted that Ms. Pichette submitted a very compelling letter of interest.
Back to the Motion: Voted unanimously in the affirmative.
5. Exeter Library Board of Trustees Member: Barbara J. Laird (term expiring January 13, 2013): Ms. Laird has expressed an interest in being reappointed (Communication No. 18).
MOTION made by Ms. Hicks to reappoint Barbara J. Laird as Exeter Library Board of Trustees Member for the next term; seconded by Mr. Johnson; and voted unanimously in the affirmative.
6. Exeter Library Board of Trustees Member: Marvin Pelser (term expiring January 13, 2013): Mr. Pelser has expressed an interest in being reappointed (Communication No. 20).
MOTION made by Ms. Hicks to reappoint Marvin Pelser as Exeter Library Board of Trustees Member for the next term; seconded by Mr. Ellis; and voted unanimously in the affirmative.
7. Reynolds Charitable Trust Committee Member: Elizabeth Voso (term expiring February, 2013): Ms. Voso has expressed an interest in being reappointed (Communication No. 16).
MOTION made by Ms. Hicks to reappoint Elizabeth Voso as Reynolds Charitable Trust Committee Member for the next term; seconded by Mr. Monahan; and voted unanimously in the affirmative.
8. Corder of Wood: No applications have been received. Mr. Ellis, noting that the Town does have a certified arborist, Stephen Mattscheck, Director of Public Works, asked Mr. Mattscheck, who was present, if he would accept the position. Mr. Mattscheck stated that he would accept the position and that the previous Corder
of Wood, Keil Miller, was not called upon as Corder of Wood in 20 years.
MOTION made by Mr. Ellis to appoint Stephen Mattscheck as Corder of Wood; seconded by Mr. Monahan.
Discussion: Ms. Hicks inquired whether a Corder of Wood is a paid position. The answer was no, but that by State statute a small fee can be collected. After conferring with Solicitor Marusak, Ms. Hicks asked Mr. Ellis to either withdraw his motion or table it for a month. Mr. Ellis withdrew his motion and Mr. Monahan withdrew his second. This agenda item will be carried to next month's agenda.
9. Hazard Mitigation Committee Members: There have been no applications. This agenda item will be carried to next month's agenda. Ms. Hicks read the posting into the record. Mr. Findlay noted that the hazard mitigation plan is to be finished by April and that only one meeting will be required of the applicants to review the draft.
D. EXPIRING TERMS:
1. Juvenile Hearing Board Member: John Hall (term expiring March, 2013): The Clerk will inform Mr. Hall that his term on the Board is expiring.
2. Juvenile Hearing Board Member: Frank M. Herrera (term expiring March, 2013): The Clerk will inform Mr. Herrera that his term on the Board is expiring.
3. Juvenile Hearing Board Member: Nancy A. Taylor (term expiring March, 2013): The Clerk will inform Ms. Taylor that her term on the Board is expiring.
A. NEW LIQUOR LICENSE APPLICATION: PAMELA MACHON, APPLICANT; LiMACHON COFFEE & CAFÉ, INC. (d/b/a SOPHIE’S COFFEE); 699 SOUTH COUNTY TRAIL; EXETER, RI 02822; PLAT 76/BLOCK 6/LOT 1:
MOTION made by Mr. Johnson to open as the Exeter Liquor Licensing Board; seconded by Mr. Monahan; and voted unanimously in the affirmative.
MOTION made by Mr. Monahan to open the Public Hearing; seconded by Mr. Morrissey; and voted unanimously in the affirmative.
Ms. Machon was present and stated that she has had numerous requests over the years, and especially this year, for alcohol-laced coffees. She is planning a cafe bar, a place to have dessert and coffee. Because the license is a full license, she may offer wines and beers. The menu will not change. Her customers are excited for the cafe. There is a market for it.
It was noted that the application was duly noticed and advertised. No one was present to speak for or against the application. There being nothing additional from Council:
MOTION made by Ms. Hicks to close the Public Hearing; seconded by Mr. Ellis; and voted unanimously in the affirmative.
MOTION made by Mr. Monahan to raise the cap by one; seconded by Mr. Morrissey; and voted unanimously in the affirmative.
MOTION made by Mr. Monahan to grant Pamela Machon, Applicant, LiMachon Coffee & Cafe, Inc. (d/b/a Sophie's Coffee), a liquor license; seconded by Ms. Hicks.
Discussion: The Clerk indicated that Ms. Machon owes advertising and certified mailing fees and a Letter of Good Standing from the RI Division of Taxation and that the Town Sergeant's report has not been received.
Back to the Motion: MOTION amended by Mr. Monahan to require that all fees and paperwork be completed before the license is issued; seconded by Mr. Morrissey; and voted unanimously in the affirmative.
MOTION made by Mr. Monahan to close as the Exeter Liquor Licensing Board; seconded by Mr. Johnson.
Discussion: Attorney Marusak suggested that the exact cap be affirmed at the number that now exists before Council closed as the Exeter Liquor Licensing Board.
MOTION made by Mr. Monahan to establish the new liquor license cap at 13; seconded by Ms. Hicks; and voted unanimously in the affirmative.
Back to the Motion to close as the Exeter Liquor Licensing Board: Voted unanimously in the affirmative.
A. PERSONNEL ISSUES/LABOR NEGOTIATIONS: There was nothing new to address, consider, discuss, or report this evening.
B. CONCEALED WEAPON PERMITTING: Representative Larry Valencia was present and stated that last year Council provided him a resolution to propose a bill striking the language making the Town Clerk and the Town Sergeant the persons in Exeter responsible for issuing permits for concealed weapons. Initially, the bill reverted the duty to the State Police. It went before the House Municipal Committee. Several persons spoke against it. The Committee held the bill. The bill was reintroduced striking the State Police and reverting the duty to the Attorney General. The bill was on the House's docket on its last day and struck reportedly because there was objection by the National Rifle Association (the "NRA"). Since last month's meeting, Mr. Valencia has spoken to the NRA's lobbyist, who has indicated he has no objection to the responsibility going to the Attorney General.
Attorney Marusak queried why the bill indicates "any other person or body duly authorized by the city or town," and not simply the Attorney General. Leaving that language in would suggest that Exeter appoint someone. It would be clearer if the bill indicated that if there is not a chief of police, as in Exeter, then the responsibility should revert to the Attorney General. Chiefs of police have the resources and background to consider the applications for concealed weapon permits. Council is concerned that laypersons, such as Exeter's Town Clerk and Town Sergeant, do not. If at any time Exeter adopts a police department, Exeter will have a police chief to take on the roll.
Mr. Johnson has also spoken to the NRA The NRA suggests keeping the bill pertaining only to Exeter. The NRA is concerned that other city and town chiefs of police will use the bill to send applicants to the Attorney General if it is broad and not specific to Exeter.
Referencing last year's resolution, Ms. Hicks indicated that Council has before them a draft of a new resolution, which takes out the reference to the State Police. This will be on next month's agenda for consideration.
Ms. Hicks noted that Council is not talking about control, the second amendment, or trying to deny anyone the right to own a weapon. The concern is that in Exeter the Town Clerk is asked to issue permits for weapons. The Town Clerk has no background in law enforcement and because Exeter does not have a police department, Exeter needs somebody in the Attorney General's office to handle weapon permitting.
C. 2012 STORM WATER MANAGEMENT PLAN ANNUAL REPORT: The plan is prepared annually by the Town Planner and Director of Public Works and submitted to the Department of Environmental Management. The report is available in the Town Planner's and Town Clerk's offices.
D. POLICY REVISION: POLICY AND PROCEDURE ADMINISTRATION: Council has a draft of the policy revisions (Policy No. 1.01-1), the most significant of which is inclusion of a section for Animals. The policy is ready for adoption.
MOTION made by Mr. Johnson to approve; seconded by Mr. Ellis.
Discussion: Mr. Ellis thanked Mr. Findlay for his work on this policy and the policies in general and keeping the Town moving forward.
Back to the Motion: Voted unanimously in the affirmative.
E. POTENTIAL LOSS OF PARK-N-RIDE LOT AT THE CORNER OF ROUTES 2 AND 102, NORTH KINGSTOWN: Ms. Hicks stated that recently she came across a newspaper article which indicated that the park-n-ride site is to become a CVS pharmacy, that the Department of Transportation will sell the lot without a plan to create another free parking lot, and that commuters should park at the Wickford Junction train station a cost of $4.00 per day.
MOTION made by Ms. Hicks that Council send a letter both to the Department of Transportation and to the North Kingstown Town Council expressing opposition to the loss of this free park-n-ride without there being a replacement park-n-ride for the benefit of the people who use the lot everyday who should be encouraged to take public transportation without having to pay $4.00 a day to park at the train station; seconded by Mr. Monahan.
Discussion: Ms. Hicks noted that originally the pharmacy was going to be required to put in a replacement parking lot further north on Route 2 near the bait store, but that requirement was removed. Frank DiGregorio of the Planning Board was present and stated that the Board is looking at regional issues but has not yet discussed this. Representative Valencia, who was also present, had not heard anything. Mr. Monahan noted that the lot is a RIPTA stop; that RIPTA commuters cannot be expected to park at the Wickford Junction train station, pay the added cost, and walk to the nearest bus stop as there are no sidewalks; that the lot near the junctions of Routes 4 and 2 is used by commuters daily and fills up; and that the loss of this lot is a large inconvenience unless there is a plan for another. Mr. Johnson noted that the lot is heavily used by Exeter residents. Mr. Morrissey noted that the lot encourages people to take the bus and cuts down on traffic and gas usage. Council agreed that a free parking lot in the general vicinity should be considered.
Back to the Motion: Voted unanimously in the affirmative.
F. RHODE ISLAND GENERAL LAWS: TITLE 44, TAXATION; CHAPTER 44-57, RESIDENTIAL RENEWABLE ENERGY SYSTEM TAX CREDIT; SECTION 44-57-1, TAX CREDIT FOR PRINCIPAL OR SECONDARY RESIDENCE: Ms. Hicks noted that the resolution comes to Council through Frank DiGregorio of the Planning Board. Currently, the State legislation allows persons one year to take the credit. Federal statutes allow up to three years. The resolution would ask that the State allow up to three years to take the credit.
Mr. DiGregorio was present and stated that: last year a similar resolution was introduced but did not go anywhere; the statute applies to small scale, residential systems; the systems are costly; the credit would offset the cost; the systems cause little impact on the environment and neighbors, boost renewable energy, and do not centralize or consolidate power in one spot, meaning more people would be independent during power outages caused by storms; and the credit would not
cost the State very much in revenue.
Ms. Hicks entered the resolution into the record (attached hereto and incorporated herein as Attachment A).
MOTION made by Ms. Hicks to pass the resolution amending the taxation on renewable energy systems; seconded by Mr. Ellis; and voted unanimously in the affirmative.
A. HISTORIC PRESERVATION/HISTORIC CEMETERIES: Mr. Findlay reported that discussion regarding the specifications for Hall School continue.
B. DEERBROOK RECLAMATION: Mr. Monahan indicated that it has been brought to his attention that several items that Deerbrook was ordered to do per Supreme Court Order have not been done. The end of the project is close. Three monitoring wells were to be installed on site. An independent agency was to do testing and provide the results to the Town. The ISDS systems were to be routinely inspected and the Town notified of the results. As far as Mr. Monahan knows, there has been no follow through. Communication No. 12 indicates that school buses are blocking the entrance. Not many persons in the development have a copy of the Supreme Court Order.
MOTION made by Mr. Monahan that every resident of Deerbrook be sent a copy of the Supreme Court Order so that they will know what their community is responsible for taking care of, as the community is going to be turned over to them once the project is completed; and if they are not aware of what the requirements are and that the Town is hands off on most of the requirements other than the reportings being made to the Town, they should be aware of what their responsibilities are; seconded by Ms. Hicks.
Discussion: Mr. Ellis, believing that there should be compliance, suggested that a letter also be sent indicating that if the court order is not being adhered to Council could investigate possible action. Attorney Marusak noted that the normal course of action is for the Town Planner to advise what needs to be brought into compliance and then Council direct Attorney Marusak to forward a letter to the attorneys for Deerbrook and that if someone from Deerbrook comes forward with a complaint, they should be referred to the court order. Mr. Monahan withdrew his motion. Ms. Hicks withdrew her second.
MOTION made by Mr. Ellis to send a memo from Council to Town Planner David Schweid to ask that he bring to the Council’s attention any apparent violation of the court order so that Council may consider if any action appears appropriate on Council’s part; seconded by Mr. Johnson.
Discussion: Mr. Ellis made his motion believing that the appropriate path is through Council. Mr. Marusak agreed suggesting that Mr. Schweid should indicate to Council what aspect of the court order has not been complied with, that he has asked that it be complied with, and now is asking Council to take action.
Back to the Motion: Voted unanimously in the affirmative.
Mr. Monahan will follow-up with Mr. Schweid.
C. TRANSFER STATION LEASE: This matter will be discussed in Executive Session.
D. INDUSTRIAL DRIVE UPDATE: There was nothing new to address, consider, discuss, or report this evening.
E. ADOPTION OF EMERGENCY OPERATION PLAN: There was nothing new to address, consider, discuss, or report this evening.
F. STATE POLICE COVERAGE: Mr. Ellis noted that Council met with the State Police at a recent Work Session on January 29, 2013.
MOTION made by Mr. Ellis to forward a letter to Colonel O’Donnell of the State Police thanking him for opening up lines of communication with the Council and encouraging that those lines of communication remain open; seconded by Ms. Hicks.
Discussion: Mr. Morrissey noted that part of the discussion included how some residents feel that Exeter is overlooked by the State Police. This is not the case.
Mr. Ellis suggested that the letter include a word of thanks for their present services.
Back to the Motion: Voted unanimously in the affirmative.
G. ANIMAL SHELTER: POLICY CHANGES: Mr. Findlay indicated that adopting Policy No. 1.01-1, Policy and Procedure Administration, earlier this evening allows the present animal shelter policy to be broken into three parts: Animal Shelter, Animal Control, and Volunteers. Director of the Animal Shelter and Animal Control Stephen P. Mattscheck is presently reviewing the first draft of the Animal Control policy. The Animal Shelter and Volunteers policies will be ready for review shortly. Mr. Morrissey thanked Mr. Findlay for his efforts and stated that he is pleased that the policy is taking this direction as it will help the department immensely.
Mr. Mattscheck provided Council with a revised list of fees. A Public Hearing regarding the fees will be held during the Regular Meeting of March 4, 2013.
H. LEGISLATIVE INITIATIVES: Mr. Ellis had previously provided to Council a list of initiatives provided by the Washington County Regional Planning Council. A meeting is scheduled for February 13, 2013. Following discussion regarding the initiatives, Mr. Ellis will indicate at the meeting that Exeter supports several of the initiatives, especially that relating to affordable housing.
I. COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION: Ms. Hicks noted that this matter was discussed at last month’s regular meeting and work session.
MOTION made by Mr. Monahan to hire David Schweid to complete the Community Development Block Grant Application for a fee of $500.00; seconded by Mr. Ellis; and voted unanimously in the affirmative.
No. 11: REPORTS OF OFFICERS, BOARDS, COMMITTEES:
A. PUBLIC SAFETY/DISASTER PREPAREDNESS COMMITTEE/TOWN SERGEANT/TOWN CONSTABLE LIAISON’S REPORT: Town Council Member, Robert E. Johnson, Jr.: Mr. Johnson noted that the Fire District Board's next meeting is February 14, 2013, at the Exeter Public Library, at 7:00 p.m. Its first budget hearing is February 28, 2013, at the former Jehovah Witness Hall on Route 102, at 7:00 p.m. The Fire Departments normally request a 1 1/2% to 2% increase each year. Dispatch understands the economy. It appears that Rescue is seeking a 20% increase this year, as they wish to be a full-time department. Mr. Johnson strongly suggests that residents attend the meetings, especially the meeting for the vote on the budget, as normally the majority of those voting are fire and rescue personnel and of course the budget gets approved.
Director of Emergency Management Stephen Coutoulakis was present. He stated that The Trust has had the Emergency Operation Plan for review for a considerable amount of time. Our grant position is now being jeopardized. Mr. Coutoulakis asked Council's assistance in requesting it returned. Mr. Johnson will contact The Trust.
Mr. Coutoulakis wished to recognize the "fantastic, incredible changes" at the animal shelter publicly. He reported that the State recently held an impromptu flu clinic at Metcalf School. It was open to the public. 125 persons were inoculated. Since the Sandy Hook School shootings, Mr. Coutoulakis reported that the School District and Emergency Management are actively reviewing security at the area schools. Mr. Coutoulakis noted that the hazard mitigation plan is being wrapped up for the grant, that Mr. Findlay has been instrumental in the process, and that members of the public are needed to finish the review. Mr. Coutoulakis noted that the fire district's worksheet for damages sustained as a result of Hurricane Sandy has been completed and submitted to FEMA. Approximately $8,000.00 will be received in reimbursement. The Town's reimbursement has been approved. He publicly thanked Director of Public Works Stephen Mattscheck and Clerical Assistant Patricia Whitford for their assistance in getting the paperwork completed. Mr. Coutoulakis has been informed that RIEMA through FEMA has obtained seven, 12,000 watt, gas generators, and that Exeter was selected as one of the communities to be awarded one. It is smaller than what is generally needed, but will serve as a portable generator for the emergency management operations center. Exeter will be obligated to provide service and annual maintenance. Mr. Coutoulakis noted that Director of Public Works Stephen Mattscheck and Town Clerk Lynn Hawkins have been moving forward with electrical hookup for a generator for Town Hall in the event of a loss of power. Mr. Coutoulakis thanked Mr. Johnson for his help and guidance as liaison, a fantastic relationship.
Council thanked Mr. Coutoulakis for his efforts. Mr. Coutoulakis noted that his work is a team effort and credited town employees and Council for their assistance.
B. TAX ASSESSOR’S OFFICE LIAISON’S REPORT: Town Council Member, Calvin A. Ellis: Mr. Ellis reported that appeals are scheduled to be heard tomorrow evening before the Tax Board of Review, that the motor vehicle roll is being updated, and that there is tremendous interaction between the tax assessor's office and the tax collector's office with respect to taxation.
C. PUBLIC WORKS DEPARTMENT LIAISON’S REPORT: Town Council Vice President, William P. Monahan: Mr. Monahan reported that Public Works has been busy with the recent storms and that during the night of January 24, 2013, lights were stolen from four plows.
D. TRANSFER STATION LIAISON’S REPORT: Town Council Vice President, William P. Monahan: Mr. Monahan had nothing new to address, consider, discuss,
or report this evening.
E. ANIMAL CONTROL LIAISON’S REPORT: Town Council Member, Raymond A. Morrissey, Jr.: Mr. Morrissey publicly thanked Director of the Animal Shelter Stephen Mattscheck for the improvements he has made at the animal shelter and Council Assistant Kenneth Findlay for revising the policies.
F. EXETER JOB CORPS ACADEMY LIAISON’S REPORT: Town Council Member, Calvin A. Ellis: Mr. Ellis noted a recent article in the Providence Journal regarding a freeze on enrollment. Mr. Ellis has met with Director Riolo and Deputy Director Linda Soderberg, who informed him that The House of Representatives and the Senate have forwarded letters to the Department of Labor, copies of which Mr. Ellis provided to Council. Mr. Ellis suggested that Council also forward a letter and made the following motion:
MOTION made by Mr. Ellis to send a letter to the Department of Labor with a copy to Jane Oates, Assistant Secretary to Employment, Training, and Administration, signed by Council; seconded by Ms. Hicks; and voted unanimously in the affirmative.
Mr. Ellis reported that Ms. Soderberg will be reaching out to Director of Public Welfare Christine Heart-Skaggs regarding student volunteerism and that Job Corps will be refinishing the front doors at the Library.
G. EXETER-WEST GREENWICH SCHOOL DISTRICT LIAISON’S REPORT: Town Council President, Arlene B. Hicks: Ms. Hicks reported that joint meetings of the Exeter-West Greenwich School Committee, Exeter Town Council, and West Greenwich Town Council are scheduled for February 7 and 25, 2013, at 6:00 p.m., in the High School Library.
H. EXETER PUBLIC LIBRARY LIAISON’S REPORT: Town Council President, Arlene B. Hicks: Ms. Hicks reported that Director of the Library Amy Neilson is preparing a report for Council regarding library usage expansion over the past year.
I. TAX COLLECTOR’S OFFICE LIAISON’S REPORT: Town Council President, Arlene B. Hicks: Ms. Hicks referenced Tax Collector Kimberly Robitaille’s report, noting Rhode Island's State Tax Offset Program which would allow tax collectors to garnish state income tax refunds of delinquent tax payers. Once the details are worked out, Ms. Robitaille will participate in the program.
J. WASHINGTON COUNTY REGIONAL PLANNING COUNCIL REPRESENTATIVE’S REPORT: Town Council Member, Calvin A. Ellis: Mr. Ellis noted that he was informed that a recent meeting, which he was unable to attend, was very productive. He awaits the report.
K. TOWN COUNCIL ASSISTANT’S REPORT: Town Council Assistant, Kenneth G. Findlay: Mr. Findlay reported that budgets are due March 1, 2013. Some have been submitted. He will be preparing the schedule for the budget meetings
L. SOLICITOR’S REPORT: James P. Marusak, Esquire, Gidley Sarli & Marusak: Attorney Marusak had nothing new to address, consider, discuss, or report this evening.
A. BILL SHEET:
MOTION made by Mr. Monahan to accept Bill Sheet dated February 1, 2013; seconded by Mr. Johnson; and voted unanimously in the affirmative.
B. TAX ASSESSOR’S ABATEMENTS:
MOTION made by Mr. Monahan to approve Tax Assessor's Abatements in the amount of $4,138.55; seconded by Mr. Morrissey; and voted unanimously in the affirmative.
C. TAX COLLECTOR’S REMITTANCES AND ABATEMENTS:
MOTION made by Mr. Ellis to approve Tax Collector's Remittances in the amount of $272.74 and Tax Collector's Abatements in the amount of $365.33; seconded by Mr. Morrissey; and voted unanimously in the affirmative.
Refinancing of the Library Bond: Deputy Treasurer Joseph Gillis will prepare detailed information for Council's consideration at the Regular Meeting of March 4, 2013.
Appointment of an Additional Constable: Mr. Johnson, noting that Council is still working out particulars regarding the position, inquired whether the position could be posted to at least start the process. If everything is worked out by the March Regular Meeting, Council could have Town Sergeant Richard Brown's recommendation and could appoint at the Regular Meeting of March 4, 2013. A huge detail project on Route 165 is scheduled for March for which the Town Sergeant's Department is going to need assistance. Ms. Hicks queried whether Council is at a point to appoint, considering the particulars to be worked out, job description, insurance, etc. Following lengthy discussion, it was decided to not post until the particulars are worked out.
No. 1. 01/03/2013 Letter of appreciation from Donna M. Di Donato regarding the Public Works Department: Mr. Monahan read the communication publicly in part, noting Ms. Di Donato’s appreciation of the work the members of the Department of Public Works do for the Town throughout the year. Council concurred with Ms.
Di Donato, acknowledging the Department’s good work and services.
No. 8. 01/11/2013 Letter from Exeter-West Greenwich Senior High School 2013 Yearbook Committee requesting the Town of Exeter to include an advertisement: Ms. Hicks noted that Council took out a 1/4-page advertisement last year at a cost of $100.00 and made the following motion:
MOTION made by Ms. Hicks that Council do the same this year, take out a 1/4-page advertisement for $100.00; seconded by Mr. Monahan; and voted unanimously in the affirmative.
No. 12. 01/16/2013 Letter from Scott Baton, resident, Whispering Pines Condominium, Deer Brook, regarding school bus pickup and drop off: Mr. Ellis queried whether Council should write to Ocean State Transportation. Following discussion, it was decided that this is a School Department issue.
No. 16. 01/18/2013 Letter from Elizabeth M. Voso requesting reappointment to the Reynolds Charitable Trust Committee: Addressed previously this evening.
No. 17. 01/18/2013 Letter of interest from Donna Pari regarding vacant position of Planning Board Alternate Member: Addressed previously this evening.
No. 18. 01/18/2013 Letter from Barbara J. Laird requesting reappointment to the Exeter Public Library Board of Trustees: Addressed previously this evening.
No. 20. 01/22/2013 Letter from Marvin M. Pelser, Jr., requesting reappointment to the Exeter Public Library Board of Trustees: Addressed previously this evening.
No. 24. 01/22/2013 Letter from Frederic C. White, Jr., requesting information on Storm Water Drainage Easements: Attorney Marusak treated this communication as a request under the Public Records Act and assisted the Clerk's Office with a response to Mr. White.
No. 26. 01/24/2013 Invitation to meeting of the RI District 42 Lions Clubs, February 11, 2013, Celestrial Café: Mr. Ellis noted the initiative to create an Exeter Lions Club. Interested public should attend.
No. 27. 01/25/2013 Letter of interest from Daniel W. Patterson regarding vacant position of Planning Board Alternate Member: Addressed previously this evening.
No. 29. 01/28/2013 Letter of interest from Rose Pichette regarding vacant position on Exeter Library Board of Trustees: Addressed previously this evening.
No. 30. 01/28/2013 Resolution from the Town of Burrillville supporting Conduct of Elections 2013: Ms. Hicks noted that Burrillville's resolution supports eliminating the master lever at the non-primary elections and made the following motion:
MOTION made by Ms. Hicks that Council contact our legislative delegation seeking passage of the House and Senate Bills that would eliminate the master lever and perhaps also pass a resolution; seconded by Mr. Johnson; and voted unanimously in the affirmative.
No. 31. 01/29/2013 Letter and voucher request from Paul A. Ward, Jr., Chairperson, Reynolds Trust Committee: Addressed previously this evening.
No. 32. 01/29/2013 Letter of interest from Diane Bampton Allen regarding vacant position on the Exeter Library Board of Trustees: Addressed previously this evening.
No. 33. 01/29/2013 Letter from Rhode Island Department of Transportation informing the Town of Exeter of scheduled construction on Route 165: Ms. Hicks wished to make note of this project, which will impact traffic on Route 165, March through November of 2013. Traffic will be restricted to one lane during work hours with alternating traffic commencing in early Spring.
No. 38. 01/30/2013 Notice of meeting of the Exeter Fire District Board of Commissioners, February 14, 2013, Exeter Public Library: Mr. Morrissey encouraged the public to get involved in the meetings as it will greatly affect taxes.
No. 40. 01/30/2013 Email from Providence Mayor, Angel Taveras, concerning Rhode Island gun laws and requesting input from cities and towns: Ms. Hicks noted that Providence Mayor Angel Taveras is proposing a state-wide, gun buy-back effort. Exeter does not have funds available to buy back guns. Mayor Taveras will be contacted indicating that though Exeter supports his efforts, it is not in a position to participate.
No. 43. 01/31/2013 Letter of interest from Mary L. Walsh regarding vacant position of Exeter Juvenile Hearing Board Member: Addressed previously this evening.
MOTION made by Mr. Johnson to enter into Executive Session pursuant to RIGL Sections 42-46-5(a)(1) and 42-46-5(a)(2); seconded by Mr. Monahan; and voted as follows:
| Arlene B. Hicks | Yes |
| William P. Monahan | Yes |
| Raymond A. Morrissey, Jr. | Yes |
| Robert E. Johnson, Jr. | Yes |
| Calvin A. Ellis | Yes |
Motion passes.
Council entered into Executive Session at 9:55 p.m.
Council adjourned Executive Session at 10:35 p.m. and reassembled in open session.
MOTION made by Mr. Monahan to seal the minutes of the Executive Session; seconded by Mr. Johnson; and voted unanimously in the affirmative.
MOTION made by Mr. Monahan to affirm all votes taken in Executive Session; seconded by Mr. Johnson; and voted unanimously in the affirmative.
MOTION made by Mr. Monahan to adjourn the meeting; seconded by Mr. Johnson; and voted unanimously in the affirmative.
The Regular Meeting was adjourned at 10:35 p.m.
The next Regular Meeting of the Exeter Town Council is scheduled for Monday, March 4, 2013, at 7:00 p.m.
Respectfully submitted,
Lynn M. Hawkins
Exeter Town Clerk
Approved: March 4, 2013