MINUTES
EXETER TOWN COUNCIL
REGULAR MEETING
MAY 3, 2021
Pursuant to Executive Orders executed and extended by Governor Daniel McKee as a result of the COVID-19 Pandemic, this meeting was conducted hybrid via Zoom.
The members of the Town Council were present physically in Council Chambers, Exeter Clerk’s Office, 675 Ten Rod Road, Exeter, Rhode Island. The Public and Staff attended via Zoom.
Town Council President, Daniel W. Patterson, led Council and the Public in the Pledge of Allegiance.
The Regular Meeting of the Exeter Town Council was called to order at 7:01 p.m., on Monday, May 3, 2021.
| Roll Call: | | | | | Present | |
| | | | Michael A. Lefebvre | | | Present |
| | | | Calvin A. Ellis | | | Present |
| | | | Olivia DeFrancesco | | | Present |
| | | | Francis T. Maher, Jr. | | | Present |
| | | | | | | |
| Also Present: | | | James P. Marusak, Esq., Town Solicitor (via Zoom); | | | |
| | | | Kenneth G. Findlay, Council Assistant; and | | | |
| | | | Lynn M. Hawkins, CMC, Town Clerk | | | |
Asa Davis: 1) There has been no response to two settlement offers. The court matters continue; 2) Mr. Davis submitted to Council the Tax Assessor’s Map showing the frontage lines for his property and two neighboring properties at the end of Estate Drive and zoning and building permits for his two neighbors. All three properties share the same right of way. Mr. Davis’ building permit was suspended six months after it was granted. The 911 map, street map, and GIS maps are identical. None needed to be changed for the other two properties to build, so why do they have to for him to build?
If the road ends at the pavement, then the other two properties are illegal and illegally built because they also had no frontage; 3) He submitted again to Council a copy of the Department of Environmental Management’s initial report regarding the violations at the Public Works Garage. He asked Council to do the right thing, listen, and sort it out.
It has been two years.
A. EXETER DOG LICENSING: DUE ANNUALLY; APRIL 1 – JUNE 1, $6.00; AFTER JUNE 1, $6.00 PER LICENSE PLUS $25.00 LATE FEE PER LICENSE; OBTAIN AT CLERK’S OFFICE, ANIMAL SHELTER, OR, NEW THIS YEAR, ONLINE; FOR MORE INFORMATION VISIT THE TOWN’S WEBSITE:
The Public was reminded to license their dogs.
B. DUE TO COVID-19, THE ANNUAL RABIES CLINIC AT THE EXETER ANIMAL SHELTER WILL BE HELD IN FALL 2021; DATE TO BE DETERMINED:
A date has not yet been set. The Public was advised to stay tuned.
MOTION made by Mr. Ellis to approve the Agenda Order as presented; seconded by Mr. Maher; and voted unanimously in the affirmative.
A. REYNOLDS CHARITABLE TRUST: There were no communications
for Council’s consideration.
B. REPORTS:
1. TOWN CLERK
2. TREASURER
3. TAX ASSESSOR
4. TAX COLLECTOR
5. TOWN PLANNER
6. ANIMAL CONTROL
7. TRANSFER STATION
8. EXETER PUBLIC LIBRARY
9. INFORMATION TECHNOLOGY
10. DEPARTMENT OF PUBLIC WORKS
11. DEPARTMENT OF SOCIAL SERVICES
12. EMERGENCY MANAGEMENT/PUBLICSAFETY
13. RURAL LAND PRESERVATION TRUST COMMITTEE
14. EXETER JOB CORPS ACADEMY
15. EXETER-WEST GREENWICH SCHOOL DISTRICT
16. EXETER-WEST GREENWICH REGIONAL SCHOOL BUILDING COMMITTEE
Mr. Lefebvre removed Nos. 2, 5, and 10. Mr. Maher removed No. 6. Mr. Ellis removed No. 8 and asked that it be addressed at the beginning of New Business.
C. COMMUNICATIONS: Mr. Ellis removed Nos. 13, 18, and 25, and Nos. 15 and 19 to be addressed under New Business, 9H. Mr. Lefebvre removed No. 1.
D. SCHEDULE OF MAY MEETINGS AND EVENTS: The May Meeting Schedule was not removed.
E. BILLS, APPROPRIATIONS, AND ABATEMENTS:
1. BILL SHEET
2. TAX ASSESSOR’S ABATEMENTS
3. TAX COLLECTOR’S REMITTANCES AND ABATEMENTS
Because he is on the Bill Sheet for a refund on his taxes, Mr. Maher will abstain on the vote regarding the Bill Sheet.
F. APPROVAL OF MINUTES:
1. REGULAR COUNCIL MEETING, MARCH 8, 2021
2. REGULAR COUNCIL MEETING, EXECUTIVE SESSION, MARCH 8, 2021
3. COUNCIL WORK SESSION, MARCH 30, 2021
4. REGULAR COUNCIL MEETING, APRIL 5, 2021
5. REGULAR COUNCIL MEETING, EXECUTIVE SESSION, APRIL 5, 2021
6. COUNCIL WORK SESSION, APRIL 13, 2021
7. COUNCIL WORK SESSION, APRIL 20, 2021
8. COUNCIL WORK SESSION, APRIL 21, 2021
9. COUNCIL WORK SESSION, APRIL 28, 2021
Nos. 3 and 6 were removed because Mr. Patterson was absent from the meeting on March 30 and Mr. Maher was absent from the meeting on April 13.
MOTION made by Mr. Ellis to approve the Consent Agenda as amended; seconded by Ms. DeFrancesco; and voted unanimously in the affirmative.
MOTION made by Mr. Ellis to approve the March 30, 2021, Council Work Session Minutes and the April 13, 2021, Council Work Session Minutes; seconded by Ms. DeFrancesco; and voted as follows:
Daniel W. Patterson Abstain
Michael A. Lefebvre Yes
Calvin A. Ellis Yes
Olivia DeFrancesco Yes
Francis T. Maher, Jr. Abstain
Motion passes.
1. Personnel Board Members (5 members needed) (inactive)
2. Conservation Commission (7 members needed) (inactive)
Letters of interest received are being held. Once there are five for Personnel Board and seven for the Conservation Commission, this Board and Commission will be activated.
B. RESIGNATIONS:
1. Teri Donovan, Exeter-West Greenwich School Committee Member:
Council has Ms. Donovan’s letter of resignation (Communication No. 17).
MOTION made by Mr. Ellis to accept the resignation of Teri Donovan as Exeter-West Greenwich School Committee Member with great regret; seconded by Mr. Patterson.
Discussion: Exeter-West Greenwich School Committee Members are elected. Ms. Donovan’s term expires November 8, 2022. She is retiring and is relocating to Florida. Her ten years as a school committee member were “most rewarding” and “incredibly fulfilling.” She served with “extraordinary committee members, past and present, from both communities,” together with “a dedicated, talented, administrative team.” Great things were accomplished for the students, families, and taxpayers, such as education excellence, student health and safety, and fiscal prudence. The District should be proud of its place in Rhode Island education, as a teaching institution, a community resource, and an employer. She is grateful for the opportunities and support she received.
Back to the Motion: Voted unanimously in the affirmative.
MOTION made by Mr. Ellis to post for an Interim Exeter-West Greenwich School Committee Member; seconded by Ms. DeFrancesco.
Discussion: After reviewing the Town Charter, Exeter-West Greenwich Regional School District Charter, and State Law, it is determined that “the Town Council from the Town involved shall appoint a member to serve until the next biannual Town election at which time the successor shall be elected to serve for the balance of the unexpired term.”
Back to the Motion: Voted unanimously in the affirmative.
C. APPOINTMENTS:
1. Economic Development Task Force Member: There have been no letters of interest. This vacancy will continue to post.
2. Juvenile Hearing Board Members (Two) (three-year terms beginning date of appointment: There have been no letters of interest. These vacancies will continue to post.
3. Juvenile Hearing Board Member (unexpired term ending March 4, 2022): There have been no letters of interest. This vacancy will continue to post.
4. Board of Tax Assessment and Review Members (Two) (three-year terms beginning date of appointment): Council has two letters of interest (Communication Nos. 5 and 11).
MOTION made by Mr. Ellis to appoint Paul Kulp as Board of Tax Assessment and Review Member for the ensuing three-year term; seconded by Mr. Lefebvre.
Discussion: Mr. Kulp is a local real estate agent and has expressed interest in serving in the past.
Back to the Motion: Voted unanimously in the affirmative.
MOTION made by Mr. Lefebvre to appoint Raymond Morrissey as Board of Tax Assessment and Review Member for the ensuing three-year term; seconded by Mr. Maher.
Discussion: Mr. Morrissey is a former Council Member and is a Member of the Economic Development Task Force.
Back to the Motion: Voted unanimously in the affirmative.
5. Board of Canvassers Alternate Members (Two) (six-year terms beginning date of appointment): Council has the Republican Town Committee’s recommendation (Communication No. 24).
MOTION made by Mr. Lefebvre to appoint William Munroe Board of Canvassers Alternate Member for the ensuing six-year term; seconded by Mr. Maher; and voted unanimously in the affirmative.
Mr. Ellis informed Council that the Democratic Town Committee will submit their recommendation by Council’s next Regular Meeting, June 7.
6. Library Board of Trustees Member (unexpired term ending March 2, 2023): Council has a letter of interest from Nancy Anderton (Communication No. 10).
MOTION made by Mr. Ellis to thank Ms. Anderton for her letter of interest and inform her that an interview will be scheduled; seconded by Mr. Maher.
Discussion: The appointment is tabled until Council has an opportunity to meet with Ms. Anderton.
Back to the Motion: Voted unanimously in the affirmative.
D. EXPIRING TERMS: There were no Expiring Terms.
A. OUTDOOR ENTERTAINMENT LICENSE APPLICATION: MANNY ANDREWS, 199 RIDGE DRIVE, EXETER, RHODE ISLAND, APPLICANT: TO HOLD HIS WEDDING, OUTDOORS, ON HIS PROPERTY, SATURDAY, JULY 3, 2021, 4:00 P.M. TO APPROXIMATELY 9:30 P.M., APPROXIMATELY 60 GUESTS, CATERED, DJ, ENTERTAINMENT: Mr. Andrews has changed his wedding venue to a locale outside of Exeter, has withdrawn his application, and has paid fees owing.
B. OUTDOOR ENTERTAINMENT LICENSE APPLICATION: DENISE SLATER, 367 GARDNER ROAD, WEST KINGSTON, RHODE ISLAND, ON BEHALF OF SOUTHERN NEW ENGLAND TRUCK PULLERS ASSOCIATION, APPLICANT; TO HOLD TRUCK PULL, MAY 22, 2021 (RAIN DATE, MAY 23), 9:00 A.M. TO 7:00 P.M., ON NORTHERN PORTION OF TOWN-OWNED REYNOLDS FIELD, ON SOUTH ROAD, EXETER, RHODE ISLAND:
The Clerk reported that the truck pullers would like to add Saturday, June 26 (rain date, Sunday, June 27), Saturday, September 18 (rain date, Sunday, September 19), and Saturday, October 23 (rain date, Sunday, October 24) for additional truck pulls.
The application was duly advertised and the abutters notified. The pulls will raise money for the Association. A percentage of the profits will be donated to either the Town’s Food Pantry or Animal Shelter. The pulls have been approved for a number of years. There have been no complaints. The Town Sergeant and Fire Marshal indicate that no details are required. Advertising and certified mailing costs are owing in the amount of $146.19.
MOTION made by Mr. Ellis to close the Public Hearing; seconded by Ms. DeFrancesco; and voted unanimously in the affirmative.
MOTION made by Mr. Patterson to grant Outdoor Entertainment License to the Southern New England Truck Pullers Association for its truck pulls as indicated in its application and amendment ; seconded by Mr. Ellis; and voted unanimously in the affirmative.
C. PUBLIC ENTERTAINMENT LICENSE APPLICATION: RAY VERNON AND ERIC DE ROCHAMBEAU, ON BEHALF OF THE RHODE ISLAND MILITARY VEHICLE COLLECTOR CLUB, 790 TEN ROD ROAD, NORTH KINGSTOWN, RHODE ISLAND, APPLICANTS; TO HOLD MILITARY VEHICLE SHOW, SEPTEMBER 11 AND 12, 2021, 9:00 A.M. TO 4:00 P.M., AT CAMP CANONICUS, 54 EXETER ROAD, EXETER, RHODE ISLAND:
MOTION made by Mr. Lefebvre to open the Public Hearing; seconded by Mr. Maher; and voted unanimously in the affirmative.
The application was duly advertised and the abutters notified. This is the third year for the show. It is a quiet, low key, family event. The Town Sergeant and Fire Marshal indicate no details are required. Advertising and certified mailing costs are owing in the amount of $224.91.
MOTION made by Mr. Maher to close the Public Hearing; seconded by Mr. Ellis; and voted unanimously in the affirmative.
MOTION made by Mr. Maher to grant Public Entertainment License to the Rhode Island Military Vehicle Collector Club for its shows as indicated in its application; seconded by Mr. Lefebvre; and voted unanimously in the affirmative.
Exeter Public Library Report: Council has become aware of an evolving situation. “Save Our Library” signs have been posted at the Post Office. The Public has asked
“Is the Library closing?” Council has received numerous letters, texts, and emails with the message “Don’t defund the Library.” Some, from school-age children, which is totally inappropriate in that they are asked to advocate for something they do not understand. Miscommunication is being circulated. Council is not closing or defunding the Library and is intrigued and perplexed by these actions and comments and does not approve. Library Board of Trustees Chair Mr. Findlay asked Interim Library Director Ulla Virks and Youth Services Director Aimee Fontaine if they knew where the letters, texts, and emails were coming from and what they were about. Ms. Fontaine responded: “…patrons are constantly offering to write letters of support for the Library and the staff. We have been telling people recently that we will need their support at the Financial Town Meeting because we are asking for money to support staff hours and salaries. Nothing has been posted on social media. We have just been speaking with patrons in the Library about needing their support at the May 6 public meeting and the June 8 Financial Town Meeting. I also sent an email to about 12 patrons who have asked me in the past to let them know directly if we officially need support letters. In the email, I asked patrons to send the letters to me so that I could share them with the Board. But then a patron said that she sent them to the Town Council members and suggested to people she knew that they should do the same.” Council did not feel that soliciting patrons is appropriate. One letter indicates that the writer understands that Council is in “negotiations with her [Aimee Fontaine’s} possible salary.” Council does not negotiate salaries. It considers requests and then acts as it feels appropriate. The request was not only for a substantial salary increase but also making Ms. Fontaine a full-time employee in order to be made eligible to collect full-time employee benefits Council is fully supportive of the Library, but considering the rest of the Town budget and the Town’s financial obligations and fiscal impact and status, it had to adjust
Ms. Fontaine’s request.
A. EXTENSION AND RENEWAL OF DECLARATION OF MUNICIPAL STATE OF EMERGENCY:
MOTION made by Mr. Ellis to approve the Extension and Renewal of Declaration of Municipal State of Emergency; seconded by Mr. Lefebvre.
Discussion: Though things are gradually reopening, some things need to remain in place. Keeping the Declaration of Emergency in place ensures reimbursement from State and Federal funding.
Back to the Motion: Voted unanimously in the affirmative.
B. ADDITIONAL COMPENSATION TO EMERGENCY MANAGEMENT DIRECTOR DUE TO PANDEMIC-RELATED SERVICES:
MOTION made by Mr. Ellis to continue Additional Compensation to Emergency Management Director due to Pandemic-Related Services; seconded by Mr. Lefebvre.
Discussion: Director of Emergency Management E. Stefan Coutoulakis continues to guide and instruct the Town regarding COVID compliance. He has headed multiple vaccination clinics for the Town’s residences. Several are scheduled going forward.
He continues to sanitize the Clerk’s Office building. The additional compensation is in recognition of the continued efforts he makes to ensure that everyone is safe.
Back to the Motion: Voted unanimously in the affirmative.
C. DEPARTMENT OF PUBLIC WORKS: AWARDING OF BID: ASPHALT PAVING: Bids were duly advertised, received, and opened. Council has Director
of Public Works Stephen Mattscheck’s recommendation for Cardi Corporation.
East Shore Drive, Sunderland Road, and Hopkins Hill are scheduled for a second layer of asphalt this year. The math on T. Miozzi, Inc’s total is wrong by $5,000.00.
Mr. Mattscheck did not feel the bid could be accepted and should be disregarded.
Mr. Patterson, using Miozzi’s price per ton, calculates Hopkins Hill Road to be $196,000.00, and East Shore Drive to be $96,250.00, for a total of $292,250.00. Cardi’s bid calculates to $201,600.00 for Hopkins Hill Road and $99,000.00 for East Shore Road, for a total of $300,600.00, which makes Miozzi’s bid cheaper by $8,000.00.
MOTION made by Mr. Patterson to award the bid to T. Miozzi, Inc., with the following prices:
2) Furnish and install bituminous concrete base course, 2500 tons, approximate, at $68.00/ton, for a total of $170,000.00;
3) Provide keyway where indicated, 2,000 linear feet, at the unit price of $1.00/linear feet, for a total $2,000.00.;
4) Tack coat application, 28,000 square yards, at $.01/square yard, for a total of $280.00;
for a total bid of $347,280.00; seconded by Mr. Lefebvre.
Discussion: It cannot be assumed what numbers are correct on the Miozzi bid. Also, by Mr. Mattscheck’s calculation, accepting Cardi’s bid will save money next year when the bid is extended. Mr. Patterson did not feel extension was guaranteed. Though he agreed with Mr. Patterson, Mr. Maher requested Attorney Marusak’s opinion regarding whether the bid should be thrown out. Attorney Marusak felt that the motion was made in a fashion most favorable to the Town. Mr. Miozzi has the option of rejecting the award. The bid invitation reads “…Town of Exeter reserves the right to reject…to waive any…technicalities…to accept any proposal deemed to be in the best interest of the Town.” Mr. Ellis noted that Cardi’s total was $343,280.00 and that the total in the motion was $347,280.00, which is more than the Cardi bid. Mr. Patterson noted that finish is being done this year. Miozzi’s total for finish is $292,250.00. Cardi’s total for finish is $300,600.00. If binder was being done this year, Cardi would be the lowest bid.
Mr. Mattscheck still recommends Cardi because Miozzi’s figures are wrong and cannot be assumed, but he will accept Miozzi for the work.
Back to the Motion: Voted unanimously in the affirmative.
D. DEPARTMENT OF PUBLIC WORKS: AWARDING OF BID: STONE SEAL:
Bids were duly advertised, received, and opened. Council has Director of Public Works Stephen Mattscheck’s recommendation for New England Asphalt Services, LLC. The Town has awarded New England Asphalt off and on for fifteen years.
MOTION made by Mr. Ellis to approve Director of Public Works Stephen Mattscheck’s recommendation that the bid for Stone Seal be awarded to
New England Asphalt Services, LLC; seconded by Ms. DeFrancesco.
Discussion: New England Asphalt was the lowest bidder.
Back to the Motion: Voted unanimously in the affirmative.
E. DEPARTMENT OF PUBLIC WORKS: AWARDING OF BID: RANDOM CRACK SEALING BY FIBER REINFORCED METHOD: Bids were duly advertised, received, and opened. Council has Director of Public Works Stephen Mattscheck’s recommendation for Sealcoating, Inc., d/b/a Indus. The Town has awarded Sealcoating for approximately fifteen years for hot, in-place, crack seal work on asphalt roads. They do excellent work and are one of only a few companies in New England that do this work.
MOTION made by Mr. Patterson to award the bid for Random Crack Sealing by Fiber Reinforced Method to Sealcoating, Inc., d/b/a Indus, for $11.87/gallon; seconded by Mr. Ellis; and voted unanimously in the affirmative.
F. SOLID WASTE AND RECYCLING SERVICES AGREEMENT BETWEEN RHODE ISLAND RESOURCE RECOVERY CORPORATION AND THE TOWN OF EXETER:
Director of Public Works Stephen Mattscheck informed Council that as of January, 2022, there will be an increase in solid waste tipping fees. The Transfer Station budget for Fiscal Year 2021/2022 includes this increase.
MOTION made by Mr. Ellis to approve Solid Waste and Recycling Services Agreement Between Rhode Island Resource Recovery Corporation and the Town of Exeter as proposed; seconded by Ms. DeFrancesco.
Discussion: In previous years, the School District shared the Town’s tipping fees.
It now has its own contract with Rhode Island Resource Recovery Corporation.
Back to Motion: Voted unanimously in the affirmative.
G. STATUS: DEPARTMENT OF ENVIRONMENTAL MANAGEMENT VIOLATIONS: DEPARTMENT OF PUBLIC WORKS: Director of Public Works Stephen Mattscheck reported: The consultant is working with the Department of Environmental Manage-ment, answering their questions. DEM is slow in getting back to the consultant and has indicated that it will extend the deadline (October, 2021) so fines will be avoided. DEM has not determined what it will ultimately require.
The site was dug long ago. It does not match any maps. In order to move things along, Mr. Mattscheck has suggested that DEM visit the site and walk it so it can understand what was done and why. When the meeting is scheduled, Mr. Mattscheck will invite Mr. Patterson and going forward Mr. Mattscheck will copy Council on any emails and correspondence.
Asa Davis has commented that the previous Council did nothing to resolve the DEM violations. Mr. Ellis wished it noted for the record that that was not the case. The previous Council hired the consultant and instructed Mr. Mattscheck to work and cooperate with DEM. Much has been done.
H. INTRODUCTION, CONSIDERATION, AND POSSIBLE ACTION: RESOLUTION IN OPPOSITION TO RHODE ISLAND 2021 GUN CONTROL LEGISLATION:
Mr. Lefebvre read parts of the resolution into the record: “…any law which upon passage renders a life-long, law abiding citizen a felon through no action of their own should be unconstitutional under multiple amendments and the Bill of Rights…”
“Whereas…The Exeter Town Council Members give great weight to and adhere to the belief of James Madison Jr., the fourth President of these great United States, that oppressors can tyrannize only when they achieve a standing army and enslaved press and a disarmed populace…” Mr. Lefebvre did not agree with State legislation proposing changes to the gun laws. For example, if the changes proposed pass, retired police officers will not be able to carry, weapons bought within six months will have to be turned in, and guns will have to be registered.
Mr. Ellis understood Mr. Lefebvre’s comments and felt that some of the legislation is too ambitious and may not move forward. He read parts of a recent article found in the Standard Times, written by a “fellow veteran.” “Rhode Islanders who advocate for common sense gun safety laws are tired of witnessing the daily loss of lives throughout our nation…[and] do not want gun violence.” “…Those impacted by gun violence…
have constitutionally protected rights, specifically the right to life…[and] are looking for…a rational balance between gun ownership and protection from gun violence…” “The Rhode Island Coalition Against Gun Violence…show[s] dedication to preventing gun violence and saving lives by spending countless hours conducting advocacy both at the State House and in the communities.” “…The legislation before the General Assembly is supported by Governor McKee…many members of the Senate and House, law enforcement, and the Mayors of Providence and Central Falls…” “…These bills are…common sense bills and should be given the opportunity for passage…” Mr. Ellis noted that this point of view is quite opposite Mr. Lefebvre’s, that there is a real bias, and felt there should be some middle ground.
Mr. Patterson noted that the Rhode Island Coalition Against Gun Violence did a poll
of 1200 people and used that number to say that the majority of Rhode Islanders oppose guns.
MOTION made by Mr. Patterson to adopt Resolution in Opposition to Rhode Island 2021 Gun Control Legislation as presented; seconded by Mr. Maher; and voted as follows:
Daniel W. Patterson Yes
Michael A. Lefebvre Yes
Calvin A. Ellis No
Olivia DeFrancesco No
Francis T. Maher, Jr. Yes
Motion passes.
I. SENATE BILLS 2021 – S 0804 AND 2021 – S 0543, AN ACT RELATING TO STATE AFFAIRS AND GOVERNMENT – OPEN MEETINGS:
MOTION made by Mr. Ellis to send a letter in opposition to Senate Bills 2021 - S0804 and 2021 - S0543; seconded by Mr. Patterson.
Discussion: Mr. Ellis noted the League of Cities and Towns’ testimony. Because it would not only cause major operational challenges to all cities and towns’ public bodies, but also the small boards and commissions, the League cannot support the legislation as drafted. It does, however, support allowing public bodies to meet by electronic means and virtual public participation.
Back to Motion: Voted unanimously in the affirmative.
J. CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION: APPOINTMENT OF EXETER RESIDENT TO SERVE AS INTERIM EXETER-WEST GREENWICH SCHOOL COMMITTEE MEMBER: Addressed previously this evening.
K. EXETER PUBLIC LIBRARY: PURCHASE OF NEW DROP OFF BOOK BOX:
Having attended several Library Board meetings, Mr. Lefebvre was present for the Board’s conversation regarding the purchase of a new book box. Monies used to purchase the box were donated to the Library Board to be used for the benefit of the Library. The Town is in a financial crunch. Other things need to be done at the Library. The vote approving the purchase of the book box was based on false information that the purchase was an emergency because the book box was not protecting the books because the lock did not work properly. That is no longer case. The lock has been repaired by Public Works and a new, additional one installed for added security.
The books are secure. A motion at a subsequent Library Board meeting to cancel the book box was voted down. In Mr. Lefebvre’s opinion, the new book box is a waste of $5000.00, when the one that exists works perfectly fine. He would recommend that the Library Board address this matter and possibly return the box. There is most likely a limited time to return the box, thus a restocking fee and return costs to California will be incurred, but at least the Library would be refunded most of the $5,000.00.
MOTION made by Mr. Lefebvre to write to the Library Board of Trustees and ask them to reconsider the purchase of the book box and perhaps return it; seconded by Mr. Ellis.
Discussion: The book box is being held at the Public Works Garage. It has not been opened. It is still palletized and shrink wrapped. Mr. Mattscheck will look into whether the book box can be returned and what the costs would be. If the box is not returned and is installed, there will be costs to install it. The Library staff wants it moved. A new cement pad, sidewalk, and site work will be necessary. Will the Library Board bear the costs of return or installation? Mr. Findlay, Chair of the Library Board, was not aware
of the plans to move the box or costs to install, which would bring the cost over $5,000.00. The Library Board will be asked to reconsider.
Back to the Motion: Voted unanimously in the affirmative.
L. WOOD-PAWCATUCK WILD AND SCENIC RIVERS STEWARDSHIP COUNCIL: WOOD-PAWCATUCK WATERSHED RECREATION: NATIONAL WOOD-
PAWCATUCK WILD AND SCENIC RIVER DESIGNATION: Nan Quinlan reported:
Signs have been provided to Public Works for installation at the Queens River at Mail and William Reynolds Roads. In 2019, seven rivers located in 14 different municipalities in the Wood-Pawcatuck Watershed were designated as protected. A Stewardship Council, funded by the National Park Service, was formed. The Council reviews policies, proposals, and comprehensive plans from the 14 municipalities to determine if there will be any impact to any of the rivers. The Council does not stop development, affect hunting or fishing laws, or change property rights or zoning. Its role is to make sure that the seven rivers stay clean and beautiful. They run informational and educational programs regarding the ecosystems, animals, water quality, history, culture, and archaeology. Some of their projects include planting and restoring native plants, beautifying parks along the rivers, and conducting nature walks and talks. In time, it intends to look at the area’s lakes and ponds.
Council thanked Ms. Quinlan for the work she and the Council have done and will do.
M. MEMORANDUM OF UNDERSTANDING BETWEEN THE RHODE ISLAND STATE POLICE AND THE TOWN OF EXETER: Council President Daniel Patterson, Town Treasurer Maria Lawler, and Town Clerk Lynn Hawkins met recently with Rhode State Police Colonial James Manni. The State Police are recruiting for a new officers’ class. The State has given Colonel Manni’s department enough in his budget for 25 new officers. As he needs more than 25 new officers, Colonel Manni is proposing that the Town fund one or two new officers. The cost of an officer per year is $140,000.00 for salary, benefits, equipment, and training. The State Police would charge the Town half. The Town would have to commit to a three-year contract, have the option of one or two officers dedicated solely to the Town, and could continue or end the contract at the end of the three years. The cost for Year 1, July 1, 2022 – June 30, 2023, for two officers, 24-hour coverage, would be, $137,600.00; Year 2, July 1, 2023 – June 30, 2024, $143,350.00; and Year 3, July 1,2024 – June 30, 2025, $147,000.00. The State Police will still cover Exeter if we do not enter into the contract. Colonel Manni still has to get State approval of his proposed program. This is most reasonable offer the Town has ever received from the State Police. This will be put before the voters at the June 8, 2021, Financial Town Meeting in a resolution.
MOTION made by Mr. Ellis to respond to Rhode Island State Police Colonel James Manni in support of his proposal; seconded by Ms. DeFrancesco.
Discussion: The letter will thank Mr. Manni for bringing the proposal forward and will express Council’s support of the proposal.
Back to the Motion: Voted unanimously in the affirmative
N. PRIVATE DETECTIVE LICENSE APPLICATION: STEVEN DAIGLE, CLEARVIEW INVESTIGATIVE SERVICES, 3 TOP HILL DRIVE, EXETER,
RHODE ISLAND: The Clerk reported: The applicant has met all requirements.
Mr. Daigle has just retired from the State of Rhode Island after 35 years as a Criminal Investigator of the State’s Public Defender’s Office. He is starting his own investigation business working for attorneys and insurance companies.
MOTION made by Mr. Ellis to approve Private Detective License to Steven Daigle, Clearview Investigative Services, 3 Top Hill Drive, Exeter, Rhode Island; seconded by Ms. DeFrancesco; and voted unanimously in the affirmative.
Council congratulated Mr. Daigle on his retirement and wished him luck with his new business.
A. STATUS: LEASE AND CLOSING EXTENSION AGREEMENT: TRANSFER STATION/JASON C. WHITFORD IRREVOCABLE TRUST: Attorney Marusak reported: The surveyor has been working with the Town Planner regarding what will be needed for the subdivision application scheduled before the Planning Board at the end of the month. If the Planning Board approves the application, a closing can be scheduled and a title drafted.
B. DISCUSSION: CHARTER CHANGE: STAGGERING OF COUNCIL TERMS:
Mr. Findlay presented Council with proposed language last month. Some suggestions and changes were made. Mr. Findlay made the changes and will send the language
To Attorney Marusak for review. A Public Hearing will be scheduled at a future date.
C. COMPREHENSIVE PLAN: DISCUSSION: REQUESTS FOR PROPOSALS AND FUNDING: Council will wait for the results of the Financial Town Meeting on June 8, 2021, before moving forward on this matter.
D. STATUS: SPLIT ROCK MOBILE PARK: ELECTRICAL ISSUES: Electrical Inspector Randy McGovern reports that he has not heard anything and that nothing has been done to correct the electrical issues.
MOTION made by Mr. Ellis to direct the Clerk to write to the owner of Split Rock Mobile Park and indicate that Council expects to hear that something has been done by its next Regular Meeting on June 7; seconded by Ms. DeFrancesco; and voted unanimously in the affirmative.
The letter will be the final one and will be mailed certified mail.
A. TOWN COUNCIL ASSISTANT’S REPORT: Town Council Assistant, Kenneth G. Findlay: Mr. Findlay has been busy finalizing the budget and resolutions for the Financial Town Meeting on June 8, 2021.
B. SOLICITOR’S REPORT: James P. Marusak, Esq. : Attorney Marusak will discuss the Green Development and Asa Davis litigation matters in Executive Session.
C. REPORTS REMOVED FROM CONSENT AGENDA:
Report No. 2, Treasurer: Addressed previously this evening.
Report No. 5, Town Planner: Addressed previously this evening.
Report No. 6, Animal Control: Mr. Maher noted that veterinarian services were high this month. Animal Shelter Director Stephen Mattscheck explained that the reason is that there was a backup on receipt of the bills. The issue has been corrected. The amount reflected on the report was not spent in a month. It reflected outstanding bills.
Report No. 10, Department of Public Works: Addressed previously this evening.
Marijuana and Solar Taxation Proposed Legislation: Town Planner William DePasquale will be asked to provide a status and his opinions for Council’s next
Regular Meeting, June 7, 2021.
No. 1 04/01/2021 Letter from Gary Richman: Debris left by 475 Tripps Corner Road after trees cut down: National Grid’s contractor left the debris when it was clearing trees from the lines on Tripps Corner Road. Director of Public Works has contacted National Grid and reported the mess left. National Grid is expected to send crews to clean up the debris.
The reasons for the numerous downed trees all over Town are age, dryness, storms, and recent gypsy moth damage. The Department of Public Works, in its spare time, has been attempting to clean what it can. Stacks are left by the roads in the hopes that persons who burn wood will pick them up.
No. 13 04/14/2021 Dave Sullivan: Request to accept sliding scale exemption submitted after deadline and to replace broken swings in playground: Tax Assessor Kerri Petrarca reports that 420 applications were received before the deadline. Allowing Mr. Sullivan to submit his late would set a precedence.
New swings have been ordered for the playground and will be installed upon receipt.
The broken ones will be taken down.
MOTION made by Mr. Ellis to write Mr. Sullivan to inform him that the broken swings at the Chelsea Park Playground will be taken down and new ones installed and to inform him that unfortunately Council cannot make exceptions for exemption submission deadlines; seconded by Mr. Patterson; and voted unanimously in the affirmative.
No. 15 04/14/2021 Town of Westerly: 1) Resolution in Opposition to Rhode Island 2021 Gun Control Legislation; 2) Resolution Opposing Senate Bill S-0259 and House Bill H-6067 - An Act Relating to Aeronautics: Addressed previously this evening.
No. 18 04/19/2021 Richard N. Ramsay, Chief of Police, Town of West Greenwich:
Request for second payment for School Resource Officer: The previous Council agreed to paying half the costs for the School Resource Officer with West Greenwich paying the other half. This communication will be given to the Treasurer, Maria Lawler, to issue the second payment now due and owing.
No. 19 04/20/2021 Town of Gloucester: Resolution in Opposition to Rhode Island 2021 Gun Control Legislation: Addressed previously this evening.
No. 25 04/26/2021 Nancy Roth: Letter in support of Library and 101 Small Ways You Can Improve Your City: Ms. Roth’s comments about improvements to Town were unreasonable. Her letter was disrespectful to the Town Council. Her requesting Council to leave the Library alone is a result of misinformation being circulated about the Library budget submitted for the Financial Town Meeting on June 8, 2021. See
comments under Library Report at the beginning of New Business.
The Public was disconnected from the Executive Session by being put in the Zoom Waiting Room.
MOTION made by Mr. Ellis to enter into Executive Session to discuss Agenda Items 14A (Current/Future Litigation; seconded by Mr. Maher; and voted as follows:
Daniel W. Patterson Yes
Michael A. Lefebvre Yes
Calvin A. Ellis Yes
Olivia DeFrancesco Yes
Francis T. Maher, Jr. Yes
Motion passes.
Council took a 15 minute recess
Council entered into Executive Session at 9:45 p.m.
Council took a 15-minute recess before beginning Executive Session discussions.
Council adjourned Executive Session at 10:31 p.m. and reassembled in open session.
The Public was taken out of the Zoom Waiting Room and made to join the open session.
MOTION made by Mr. Ellis to seal the minutes of the Executive Session; seconded by Mr. Patterson; and voted unanimously in the affirmative.
MOTION made by Mr. Ellis to affirm all votes taken in Executive Session; seconded by Mr. Patterson; and voted unanimously in the affirmative.
MOTION made by Mr. Ellis to adjourn the meeting; seconded by Mr. Patterson; and voted unanimously in the affirmative.
The Regular Meeting was adjourned at 10:32 p.m.
The next Regular Meeting of the Exeter Town Council is scheduled for Monday, June 7, 2021, at 7:00 p.m.
Respectfully submitted,
Lynn M. Hawkins, CMC
Exeter Town Clerk
Approved: June 7, 2021