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TOWN COUNCIL

MEETING MINUTES

VIA ZOOM

april 27, 2021

Normand Albert 2021

Kasie Kolbe 2021

Allen Ward 2021

 Mark Lunt 2022

Donald Fellows 2022

Jeffrey Ganong 2022

Fern Larochelle 2023

 

 

CALL TO ORDER.  The Chairman, Allen Ward, called the meeting to order 6:00 PM.

 

ROLL CALL.  Members present were Councilors Ward, Albert, Kolbe, Lunt, Larochelle, Ganong, and Fellows.  Also present were Diane Barnes, Town Manager; Kayla Tierney, Finance Director; Mark Stevens, Parks and Recreation Director; Diane Nadeau, Library Director; Finance Committee members- Heather Ward, Jesse Paul Zack, Noly Lopez, Curtis Lunt and Dan Leeman.

 

 

Mrs. Barnes gave an update on the Budget.  She stated there is an increase in the Library Insurance because of someone resigning, bringing the budget up by 3.4% or $302, 071.  The Library will fill the position before the budget is finalized, so those numbers will change.  She said she updated the School’s Budget by a 3.1% increase of   $232,000.  She stated the Budget items on hold are the Town Manager’s Administrative Assistant going to Human Resources Director title, Legal, HRA Insurance, Abatements, Fire Department study, Police and Fire Department wages/benefits, Public Works, Planning Board Non Union Wages of $5,000 and Facilities Contractor for Town Buildings. 

 

Mrs. Barnes stated there is a Public Hearing on May 4th to present the School budget and special meeting on May 11th for the Council to vote on the School Budget.  Mrs. Barnes recommended they meet May 11th at 6:00 pm to go over the list and projected revenues.  She also recommended moving the Public Hearing for the Municipal Budget from June 15th to June 22nd and vote on it that night.  This would mean the Council would only have one meeting in June.

 

BUDGET WORKSHOP

 

A.     PARKS & RECREATION

 

Mr. Stevens presented the Parks & Recreation Department budget as follows: 

 

OBJ

ACCOUNT DESCRIPTION

FY22 Projected Managerial Budget Appropriation

Changes from presented budget on 3.16.2021 Increase (Decrease)

FY22 Proposed Budget presented 3.16.2021

FY22 Projected Department Budget Appropriation

50102

Department Head

           71,987.00

                         -  

     71,987.00

              71,987.00

50104

Non-Supervisory

        157,424.00

                         -  

   157,424.00

            157,424.00

50130

Temporary/seasonal

        144,000.00

                         -  

   144,000.00

            144,000.00

50140

Overtime

             4,513.00

                         -  

       4,513.00

                 4,513.00

50201

Unemployment Costs

                 324.00

                         -  

           324.00

                    324.00

50202

Workers Comp Insurance

           17,629.00

                         -  

     17,629.00

              17,629.00

50210

MEPERS - Employer Share

           18,440.00

                         -  

     18,440.00

              18,440.00

50220

Health Insurance

           61,685.00

                         -  

     61,685.00

              61,685.00

50230

FICA Employer Costs

           28,911.00

                         -  

     28,911.00

              28,911.00

50301

Office Supplies

             1,200.00

                         -  

       1,200.00

                 1,200.00

50302

Operating supplies

           41,700.00

                         -  

     41,700.00

              41,700.00

50306

Postage

                 200.00

                         -  

           200.00

                    200.00

50307

Advertising

             1,000.00

                         -  

       1,000.00

                 1,000.00

50352

Cell Phone/Allowances

                 840.00

                         -  

           840.00

                    840.00

50355

Co-Ed Softball/Fast Pitch

             7,753.00

                         -  

       7,753.00

                 7,753.00

50356

Summer Trips

           10,000.00

                         -  

     10,000.00

              10,000.00

50357

Sunshine Hill

             3,000.00

                         -  

       3,000.00

                 3,000.00

50358

New Programs

             5,045.00

                         -  

       5,045.00

                 5,045.00

50359

Officials

             3,800.00

                         -  

       3,800.00

                 3,800.00

50375

Gas

             3,800.00

                         -  

       3,800.00

                 3,800.00

50377

Diesel

800.00                 

-                           

           800.00

800.00                    

50380

Uniforms/safety equipment

500.00                  

-                        

           500.00

500.00                    

50401

Professional Development

                 225.00

                         -  

           225.00

                    225.00

50413

Mileage

                          -  

                         -  

                    -  

                              -  

50414

Senior Meals Expense

             7,000.00

                         -  

       7,000.00

                 7,000.00

50483

Security System Maintenance

                          -  

                         -  

                    -  

                              -  

50501

Vehicle Repairs

             3,000.00

                         -  

       3,000.00

                 3,000.00

50510

Electricity

                 300.00

                         -  

           300.00

                    300.00

50511

Water Usage

             4,500.00

                         -  

       4,500.00

                 4,500.00

50512

Telephone

             3,540.00

                         -  

       3,540.00

                 3,540.00

50513

Sewer Expense

                 750.00

                         -  

           750.00

                    750.00

50522

Space Rental

             2,200.00

                         -  

       2,200.00

                 2,200.00

50536

R&M: Equipment

             5,000.00

                         -  

       5,000.00

              21,000.00

50541

Grounds maintenance

             9,200.00

                         -  

       9,200.00

                 9,200.00

50542

River Trail maint and repair

             5,000.00

                         -  

       5,000.00

              15,000.00

50543

R&M: Green Thumb

             4,690.00

                         -  

       4,690.00

                 4,690.00

50556

Trash Removal

             1,150.00

                         -  

       1,150.00

                 1,150.00

Total 16061500 Parks & Recreation

        631,106.00

                         -  

   631,106.00

            657,106.00

 

Councilor Lunt asked if more signs would be put up at the trailheads along the Walking trail for more visibility to the public.  Mr. Stevens said he is planning to put up signs with a map and trail history on all access points.  He is hoping to get a couple signs from this budget and will then get more after July 1. 

 

Councilor Ward stated after talking with Mr. Stevens, that the Administrative Position brought back from part-time to full-time was part of the Non-Supervisory line adjustments.  He said the new Overtime line is for a maintenance supervisor doing plowing at MTM, Town Office and the Library.  Councilor Ward asked what the level of recreation program revenues are that offset this budget.  Mrs. Barnes said she would look those over and present them at the next meeting.  Mr. Stevens stated he is looking at increasing the afterschool program rates by $5.00 or $10.00 a week to level up to the Market for fee structures, which would bring in more revenue to help offset costs.  He is also looking at other areas to increase as well.

 

Councilor Larochelle asked what programs the Bus was used for.  Mr. Stevens said it is used for Summer Programs and the Senior Program.  Mr. Stevens stated the cost to rent a 12 to 15-passenger van would be $85.00 a day and the funds for that would come out of the funds raised from the Moxie Car Show last year and the one being held this year.  He said these vans would make it difficult for the Seniors to get in and out of and the people would be sitting closer together.  Councilor Larochelle recommended Mr. Stevens talk to the School Department to see if Parks and Rec can use their buses or vans.  The Council requested Mr. Stevens get an estimate of how much it will cost to repair the bus by May 11th.   Councilor Ward asked if a rental line could be added in this budget.  Councilor Larochelle asked how Mr. Stevens pays for the use of a school bus on certain field trips.  Mr. Stevens said it comes out of salaries to pay for the driver and fuel comes out of the fuel line.  They do not pay for the bus.  Mrs. Barnes stated she has put the repairs of the bus on the unassigned fund balance list and if they decide not to fix it, then she will add a rental line to the Parks and Rec budget. 

 

Councilor Ward asked what the funds in the Sunshine Hill line would be used for.  Mr. Stevens said they are used for anything the Seniors need for their kitchens or dining rooms.  They recently upgraded the floor in Room 9.

 

Mr. Lunt asked what MTM has for a security system.  Mr. Stevens said they do not have a security system in place but have the cameras that can be viewed from his phone.  Councilor Ward recommended using $1,000 from the fund balance to update the security system.  Mrs. Barnes will add that to the list as well as signs for the Walking Trail. 

 

B.      LIBRARY

 

Mrs. Nadeau presented the Library Budget as follows:

 

OBJ

ACCOUNT DESCRIPTION

FY22 Projected Managerial Budget Appropriation

Changes from presented budget on 3.16.2021 Increase (Decrease)

FY22 Proposed Budget presented 3.16.2021

FY22 Projected Department Budget Appropriation

50102

Department Head

            59,641.00

                  -  

     59,641.00

            59,641.00

50104

Non-Supervisory

          108,461.00

                  -  

   108,461.00

          108,461.00

50201

Unemployment Costs

                  560.00

                  -  

           560.00

                  560.00

50202

Workers Comp Insurance

                  703.00

                  -  

           703.00

                  703.00

50210

MEPERS - Employer Share

            14,971.00

                  -  

     14,971.00

            14,971.00

50220

Health Insurance

            74,528.00

   21,320.00

     53,208.00

            53,208.00

50230

FICA Employer Costs

            12,860.00

                  -  

     12,860.00

            12,860.00

50301

Office Supplies

               3,100.00

                  -  

       3,100.00

               3,100.00

50302

Operating supplies

            30,000.00

                  -  

     30,000.00

            30,000.00

50306

Postage

               3,650.00

                  -  

       3,650.00

               3,650.00

50308

Printing

                  250.00

                  -  

           250.00

                  250.00

50352

Cell Phone/Allowances

                  420.00

                  -  

           420.00

                  420.00

50401

Professional Development

                  175.00

                  -  

           175.00

                  175.00

50402

Dues and Memberships

                  100.00

                  -  

           100.00

                  100.00

50413

Mileage/ travel reimbursement

                     75.00

                  -  

             75.00

                     75.00

50511

Water usage fees

                  240.00

                  -  

           240.00

                  240.00

50512

Telephone

               2,304.00

                  -  

       2,304.00

               2,304.00

50513

Sewer Expense

                  175.00

                  -  

           175.00

                  175.00

50535

Rentals of Equipment

                  500.00

                  -  

           500.00

                  500.00

50536

R&M: Equipment

               1,000.00

                  -  

       1,000.00

               1,000.00

Total 16060500 Library

          313,713.00

   21,320.00

   292,393.00

          292,393.00

 

Mrs. Nadeau stated the Non-Supervisory part-time position will go from 15 to 10 hours due to the decrease in circulation and in house use. 

 

Mrs. Nadeau said the Postage Line should also include the Inter Library Loan.  She said the Inter Library Loan funds pay for the van delivery of items they send out to area libraries and items that come in to the Lisbon Library.  She reported the library has received 1,090 items and have sent out 1,700 items so far this fiscal year.  She said it is a wonderful service for the community and much more affordable then having to buy those items.  She said the library currently has two days of service and would recommend adding one more day due to more of a need.  The Postage covers costs for mailing out overdue/final notices to customers and library bills etc.  

 

Mr. Lunt asked why the Health Insurance line increased.  Mrs. Barnes said that the library has a vacant full-time position and budget at the higher rate until someone is hired so they do not under budget for insurance. 

 

ADJOURNMENT

 

VOTE (2021-94) Councilor Ward, seconded by Councilor Albert moved to adjourn at 6:48 pm.

 

Roll Call Vote:  Yeas – Albert, Lunt, Larochelle, Ward, Kolbe, Ganong and Fellows.  Nays - None.  Order passed - Vote 7-0.

 

 

__________________________________

Lisa B. Smith, Deputy Clerk

Date Approved: May 4, 2021

 

 

 

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