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TOWN COUNCIL

WORKSHOP MEETING

MINUTES

MARCH 30, 2021

 ZOOM

Normand Albert 2021

Kasie Kolbe 2021

Allen Ward 2021

 Mark Lunt 2022

Donald Fellows 2022

Jeffrey Ganong 2022

Fern Larochelle 2023

 

CALL TO ORDER.  The Chairman, Allen Ward, called the meeting to order and led the pledge of allegiance to the flag at 7:00 PM.

 

ROLL CALL.  Members present were Councilors Ward, Albert, Kolbe, Lunt, Larochelle, Ganong, and Fellows.  Also present were Diane Barnes, Town Manager; Kayla Tierney, Finance Director; Ryan McGee, Police Chief; Nate LeClair, Fire Chief; Lisa Ward, EMA Director; John Cordts, Lisbon Emergency Captain; Jen Labonte; Lisbon Emergency; James MacDonnell, Lisbon Emergency; Tom Garrepy, Bowdoin Fire Chief; Finance Committee members-Heather Ward, Jesse Paul Zack, Curtis Lunt, and Dan Leeman.

 

 

 

 

 

BUDGET WORKSHOP

B. COMMUNICATIONS CENTER

Item taken out of order

 

Chief McGee presented his Communications budget as follows:

 

14046000 Lisbon Communications Center FY22 Budget

FY22

FY22

FY22

FY22

ORG

OBJ

ACCOUNT DESCRIPTION

FY22 Projected  Managerial Budget Appropriation

changes from presented budget on 3.16.2021 Increase (Decrease)

FY22 Proposed Budget presented 3.16.2021

FY Projected Department Budget Appropriation

14046000

50104

Non-Supervisory

       198,255.00

       5,138.00

   193,117.00

         193,117.00

14046000

50116

Union

           3,500.00

                    -  

       3,500.00

              3,500.00

14046000

50130

Temporary/seasonal

         21,000.00

                    -  

     21,000.00

            21,000.00

14046000

50140

Overtime wages

           1,350.00

                    -  

       1,350.00

              1,350.00

14046000

50145

Replacement Wages

         35,000.00

                    -  

     35,000.00

            35,000.00

14046000

50201

Unemployment Costs

               680.00

                    -  

           680.00

                  680.00

14046000

50202

Workers Comp Insurance

               822.00

             17.00

           805.00

                  805.00

14046000

50210

MEPERS - Employer Share

         23,038.00

          528.00

     22,510.00

            22,510.00

14046000

50220

Health Insurance

         39,245.00

  (19,885.00)

     59,130.00

            59,130.00

14046000

50230

FICA Employer Costs

         19,554.00

          394.00

     19,160.00

19,160.00           

14046000

50301

Office Supplies

               880.00

                    -  

           880.00

     880.00              

14046000

50307

Advertising

               120.00

                    -  

           120.00

120.00                   

14046000

50349

Recruitment Testing

               300.00

                    -  

           300.00

                  300.00

14046000

50351

Clothing/Boot Allowance

           2,250.00

                    -  

       2,250.00

              2,250.00

14046000

50401

Professional Development

           1,450.00

                    -  

       1,450.00

              1,450.00

14046000

50413

Mileage/travel reimbursement

                        -  

                    -  

                    -  

                           -  

14046000

50512

Telephone

           1,682.00

                    -  

       1,682.00

              1,682.00

14046000

50536

R&M: Equipment

           1,125.00

                    -  

       1,125.00

              1,125.00

Total 14046000 Lisbon Communications Cen

       350,251.00

  (13,808.00)

   364,059.00

         364,059.00

 

 

      C. ANIMAL CONTROL

 

Chief McGee presented the Animal Control budget as follows:

 

14045000 Animal Control Officer FY22 Budget           

 FY22 

 FY22 

FY22

FY22

OBJ

ACCOUNT DESCRIPTION

 FY22 Projected  Managerial Budget Appropriation

 changes from presented budget on 3.16.2021 Increase (Decrease)

FY22 Proposed Budget presented 3.16.2021

FY Projected Department Budget Appropriation

50104

Non-Supervisory

           46,204.00

                      -  

     46,204.00

         46,204.00

50140

Overtime

             2,160.00

                      -  

       2,160.00

           2,160.00

50201

Unemployment Costs

                 137.00

                      -  

           137.00

               137.00

50202

Workers Comp Insurance

                 945.00

                      -  

           945.00

               945.00

50210

MEPERS - Employer Share

             4,449.00

                      -  

       4,449.00

           4,449.00

50220

Health Insurance

           24,365.00

                      -  

     24,365.00

         24,365.00

50230

FICA Employer Costs

             3,700.00

                      -  

       3,700.00

           3,700.00

50302

Operating supplies

                 425.00

                      -  

           425.00

               425.00

50351

Clothing/Boot Allowance

                 600.00

                      -  

           600.00

               600.00

50352

Cell Phone/Allowances

                 350.00

                      -  

           350.00

               350.00

50375

Gas

             2,250.00

                      -  

       2,250.00

           2,250.00

50378

Tires Expense

                 700.00

                      -  

           700.00

               700.00

50401

Professional Development

                 400.00

                      -  

           400.00

               400.00

50451

Contracted Professional Servi

                          -  

                      -  

                    -  

                        -  

50453

Animal Shelter Services

           13,064.00

                      

13,064.00      

         13,064.00

50536

R&M: Equipment

                 950.00

                      -  

           950.00

               950.00

50710

Equipment

                 250.00

                      -  

           250.00

               250.00

Total 14045000 Animal Control Officer

        100,949.00

                      -  

   100,949.00

       100,949.00

 

 

A.     POLICE DEPARTMENT

 

Chief McGee presented the Police Department Budget as follows:

 

14040500 Police Dept FY22 Budget

FY22

FY22

FY22

FY22

OBJ

ACCOUNT DESCRIPTION

FY22 Projected  Managerial Budget Appropriation

changes from presented budget on 3.16.2021 Increase (Decrease)

FY22 Proposed Budget presented 3.16.2021

FY Projected Department Budget Appropriation

50102

Department Head

         81,598.00

                    -  

         81,598.00

         81,598.00

50104

Non-Supervisory

       781,144.00

    (1,560.00)

       782,704.00

       782,704.00

50107

Administrative

         41,778.00

                    -  

         41,778.00

         41,778.00

50116

Union

         17,000.00

        (200.00)

         17,200.00

         17,200.00

50117

Misc. Police Detail

           7,000.00

                    -  

           7,000.00

           7,000.00

50130

Temporary/seasonal

         18,000.00

                    -  

         18,000.00

         18,000.00

50140

Overtime wages

         27,040.00

        (500.00)

         27,540.00

         27,540.00

50143

Court time

           5,000.00

                    -  

           5,000.00

           5,000.00

50145

Replacement Wages

       108,403.00

                    -  

       108,403.00

       108,403.00

50201

Unemployment Costs

           2,040.00

                    -  

           2,040.00

           2,040.00

50202

Workers Comp Insurance

         37,163.00

          (75.00)

         37,238.00

         37,238.00

50210

MEPERS - Employer Share

       116,193.00

        (232.00)

       116,425.00

       116,425.00

50220

Health Insurance

       293,934.00

                    -  

       293,934.00

       293,934.00

50230

FICA Employer Costs

         81,850.00

        (160.00)

         82,010.00

         82,010.00

50260

Uniform cleaning

               500.00

                    -  

               500.00

               500.00

50301

Office Supplies

           3,950.00

                    -  

           3,950.00

           3,950.00

50302

Operating supplies

         14,000.00

    (3,000.00)

         17,000.00

         17,000.00

50306

Postage

               350.00

                    -  

               350.00

               350.00

50307

Advertising

               200.00

                    -  

               200.00

               200.00

50308

Printing

           2,350.00

                    -  

           2,350.00

           2,350.00

50349

Recruitment Testing

           1,750.00

                    -  

           1,750.00

           1,750.00

50351

Clothing/Boot Allowance

         19,400.00

                    -  

         19,400.00

         19,400.00

50352

Cell Phone/Allowances

           5,854.00

                    -  

           5,854.00

           5,854.00

50353

Physicals

           1,300.00

                    -  

           1,300.00

           1,300.00

50375

Gas

         24,046.00

                    -  

         24,046.00

         24,046.00

50377

Diesel

                 79.00

                    -  

                 79.00

                 79.00

50378

Tires Expense

           4,128.00

                    -  

           4,128.00

           4,128.00

50401

Professional Development

         12,386.00

                    -  

         12,386.00

         12,386.00

50413

Mileage/ travel reimbursement

               450.00

                    -  

               450.00

               450.00

50415

Education Program

           2,608.00

                    -  

           2,608.00

           2,608.00

50501

Vehicle Repairs

           9,000.00

                    -  

           9,000.00

           9,000.00

50512

Telephone

           9,228.00

                    -  

           9,228.00

           9,228.00

50532

R&M Office Equipment

           2,000.00

                    -  

           2,000.00

           2,000.00

50536

R&M: Equipment

           5,500.00

                    -  

           5,500.00

           5,500.00

50544

R&M: Radios

                        -  

                    -  

                        -  

                        -  

50710

Equipment

           3,750.00

                    -  

           3,750.00

         36,500.00

50720

Equipment – vehicles

         67,000.00

    (7,000.00)

         74,000.00

         74,000.00

Total 14040500 Police

   1,807,972.00

  (12,727.00)

   1,820,699.00

   1,853,449.00

 

Councilor Ward asked when the Lieutenant position would be filled and he recommended budgeting a half year of this Lieutenants position.  He indicated he is inclined to make zero cuts to this budget. 

 

Councilor Larochelle said he is in full support of this budget and asked if the Police Department is looking to add another School Resource Officer to the staff.  Chief McGee recommended the Council concentrate on hiring more patrol officer positions, which would also help with the schools.  He said he actively looks for grants to get services for our community and will continue to do so for the SRO position.  Councilor Larochelle asked if Chief McGee is planning on budgeting for a full year or a half-year for the Lieutenants position.  Chief McGee said he would plan on filling that position in late December due to the training times coming up for his staff.  Councilor Larochelle said he would rather budget for a full year position, that way the money would be available should they be able to hire the Lieutenant sooner.  Chief McGee said if they decide to budget for the full year that would allow him to hire the two new patrol officers beginning July 1st. 

 

Mr. Leeman asked if the K-9 position would be refilled eventually.  Chief McGee said he will apply for grants to cover the cost of the K-9, equipment, and outfitting the cruiser, but not in this budget because he would have to commit to an officer going away to Patrol & Drug Detection School.

 

Councilor Ward recommended they accept the Police Department Budget as presented with no objections.

                                         

E. LISBON EMERGENCY MEDICAL SERVICES (LEMS)

/EMERGENCY MANAGEENT AGENCY (EMA)

 

Item taken out of order

 

John Cordts, 2nd Captain for Lisbon Emergency, presented the Lisbon Emergency budget as follows:

 

 

14043000 Emergency Management FY22 Budget

 

FY22

FY22

FY22

FY22

OBJ

ACCOUNT DESCRIPTION

FY22 Projected  Managerial Budget Appropriation

changes from presented budget on 3.16.2021 Increase (Decrease)

FY22 Proposed Budget presented 3.16.2021

FY Projected Department Budget Appropriation

50100

LEMS Stipend

       199,842.00

                    -  

   199,842.00

           199,842.00

50104

Non-Supervisory

            1,570.00

                    -  

       1,570.00

               1,570.00

50201

Unemployment Costs

                  12.00

                    -  

             12.00

                     12.00

50202

Workers Comp Insurance

                  62.00

                    -  

             62.00

                     62.00

50230

FICA Employer Costs

                120.00

                    -  

           120.00

                   120.00

50402

Dues and Memberships

                         -  

                    -  

                    -  

                            -  

Total 14043000 Emergency Management

       201,606.00

                    -  

   201,606.00

           201,606.00

 

 

Councilor Ward asked Mr. Cordts what his financial outlook for the next three-year period would be. 

 

Mr. Cordts said it is unknown at this time.  He indicated their focus is on funding the Capital Improvement Plan, lowering the budget line or keeping it at the same level.  The revenues fluctuate and depend a lot on the Government and what their reimbursements will be.  He said what everyone looks for in an EMS organization is what the Medicare pay rate is, which means what percentage of your base do clients/patients pay by Medicare.  He said ours is about 67%, which is a little bit high.  He said when you are on that higher side of the scale, you get less revenue.   

 

Councilor Larochelle requested call out data standards per call for the Fire Department and Lisbon Emergency Medical Services to see how they roll per call and what the requirements are. 

 

Lisa Ward, the EMA Director, presented her portion of this Budget.

 

Councilor Ward recommended they accept the budget for LEMS/EMA as presented with no objections.

D.     FIRE DEPARTMENT

 

Chief LeClair presented the Fire Department Budget as follows: 

 

FY22

FY22

FY22

FY22

OBJ

ACCOUNT DESCRIPTION

FY22 Projected  Managerial Budget Appropriation

changes from presented budget on 3.16.2021 Increase (Decrease)

FY22 Proposed Budget presented 3.16.2021

FY Projected Department Budget Appropriation

50102

Department Head

           73,932.00

                    -  

     73,932.00

          73,932.00

50104

Non-Supervisory

         218,000.00

                    -  

   218,000.00

        218,000.00

50201

Unemployment Costs

             1,188.00

                    -  

       1,188.00

             1,188.00

50202

Workers Comp Insurance

           19,434.00

                    -  

     19,434.00

          19,434.00

50210

MEPERS - Employer Share

             7,615.00

                    -  

       7,615.00

             7,615.00

50220

Health Insurance

           24,365.00

                    -  

     24,365.00

          24,365.00

50230

FICA Employer Costs

           22,333.00

                    -  

     22,333.00

          22,333.00

50301

Office Supplies

                 500.00

                    -  

           500.00

                500.00

50302

Operating supplies

             9,000.00

                    -  

       9,000.00

             9,000.00

50306

Postage

                   75.00

                    -  

             75.00

                   75.00

50351

Clothing/Boot Allowance

             3,000.00

                    -  

       3,000.00

             3,000.00

50352

Cell Phone/Allowances

                 420.00

                    -  

           420.00

                420.00

50353

Physicals

             5,000.00

                    -  

       5,000.00

             5,000.00

50370

Parts - Supplies

             6,200.00

                    -  

       6,200.00

             6,200.00

50375

Gas

             1,250.00

                    -  

       1,250.00

             1,250.00

50377

Diesel

             3,500.00

                    -  

       3,500.00

             3,500.00

50378

Tires Expense

             2,500.00

                    -  

       2,500.00

             2,500.00

50401

Professional Development

             7,500.00

                    -  

       7,500.00

             7,500.00

50413

Mileage/ travel reimbursement

                 175.00

                    -  

           175.00

                175.00

50451

Contracted Services

                          -  

                    -  

                    -  

          30,000.00

50490

Capital Projects Reserve

           75,000.00

                    -  

     75,000.00

          75,000.00

50511

Water Usage

                 525.00

                    -  

           525.00

                525.00

50512

Telephone

             2,508.00

                    -  

       2,508.00

             2,508.00

50513

Sewer Expense

                 337.00

                    -  

           337.00

                337.00

50536

R&M: Equipment

           25,000.00

                    -  

     25,000.00

          25,000.00

50544

R & M: Radios

             5,800.00

                    -  

       5,800.00

          16,460.00

50560

Fire Fighting Foam

             3,000.00

                    -  

       3,000.00

             3,000.00

50561

EMS Supplies

             2,500.00

                    -  

       2,500.00

             2,500.00

50562

Personal Protective Equipment

           26,460.00

                    -  

     26,460.00

          26,460.00

50563

Hose Replacement

             8,000.00

                    -  

       8,000.00

             8,000.00

50710

Equipment

           14,175.00

                    -  

     14,175.00

          14,175.00

Total 14041500 Fire Department

         569,292.00

                    -  

   569,292.00

        609,952.00

 

Councilor Larochelle asked where Chief LeClair sees the Fire Department in three to five years due to recruitment difficulties and the steady decline in staff. 

 

Chief LeClair said he sees the Fire Department hurting since five of his most senior people will be retiring.

 

Councilor Larochelle asked if there was a solution for this.  Chief LeClair suggested hiring three full time people to work from 8:00am to 4:00pm from Monday through Friday.   

 

Councilor Ward asked how other small towns are surviving with their staffing levels.  Chief LeClair stated that they are hiring one full time person for daytime hours and other smaller towns are hiring per diem positions. 

 

Councilor Ward asked what the wish of the Council is for the Non-Supervisory line increase in this budget. 

 

Councilor Larochelle asked if they hire Per Diem would they be working out of one fire station.  Chief LeClair replied yes and said this would not be replacing the part-time people, but would be supplementing the daytime people he already has.  The national standards for volunteer operations requires 10 to 14 people to work a fire scene. 

 

The Council unanimously decided to move this line item forward.

 

Councilor Larochelle said the town put aside $30,000 for a study and suggested leaving it in there.  He indicated he would like to see an internal study done first, gathering the information we already have, including the two fire houses as far as age, what happens there, the equipment, yearly costs for lights, heat, maintenance, what the capital outlay is for the next 10 years, and daily staffing numbers.  

 

Councilor Albert said the good thing about having an outside study done is that they will be able to look at things more objectively.

 

Mrs. Barnes reminded Council that this $30,000 expense for the study is not in the budget, but would be funded through the unassigned fund balance.  She said that when you do a study of this magnitude it is important that the study come from an independent outside source, which removes the bias if done internally. 

 

Councilor Fellows said he supported the independent study as well. 

 

Councilor Ward asked the Council what the study should focus on.  He suggested the study focus on running two different fire stations or running one fire station.

 

Councilor Albert suggested looking at the Fire Department’s CIP plan for the cost of maintaining both buildings to estimate costs. 

 

Councilor Ward asked Chief LeClair what Fire Station the new employees would work at.  Chief LeClair said he is leaning toward the Lisbon Falls Station where the Rescue truck, Engine Truck, and Ladder Truck because that station has all the equipment to cover calls that come in. 

 

The Council gave approval for the Capital Improvement Plan and asked Mrs. Barnes to put the Independent Study on the list.

 

Councilor Larochelle asked if the per diem employees being hired would be required to be Firefighter and EMA certified.  Chief LeClair replied at least one on duty needs to be certified for both.  He reported the $78,000 extra in the budget took into account all 52 weeks with three (3) EMT Firefighters on duty.

 

 

ADJOURNMENT

 

VOTE (2021-70) Councilor Larochelle, seconded by Councilor Albert moved to adjourn at 8:40 pm. 

 

Roll Call Vote:  Yeas – Albert, Lunt, Larochelle, Ward, Kolbe, Ganong and Fellows.  Nays - None.  Order passed - Vote 7-0.

 

 

 

_____________________________

Lisa B. Smith, Deputy Town Clerk

Date Approved: April 20, 2021

 

 

 

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