POSTED SEPTEMBER 10, 2025
REGULAR MEETING SEPTEMBER 15, 2025
TOWN COUNCIL OF THE TOWN OF MIDDLETOWN, RHODE ISLAND
The following items of business, having been filed with the Town Clerk under the Rules of the Council, will come before the Council at a regular meeting to be held on Monday, September 15, 2025, 5:00 P.M. Executive Session; and 6:30 P.M. Regular Meeting at the Middletown Town Hall, 350 East Main Road, Middletown, Rhode Island. Said meeting will be conducted in person, Virtual access will also be provided by telephone conference call/ webinar, members of the public may access and listen to the meeting in real-time by calling 1-877-853-5257 (Toll Free) or 1-888-475-4499 (Toll Free) and entering Meeting ID: 864 3810 7431 or on the web at https://us02web.zoom.us/j/86438107431; however, virtual access is being provided only as a convenience and is not an official "location" where access to the meeting is guaranteed. Being physically present at the meeting is the only way to guarantee complete access to the meeting, as the meeting will not be paused or rescheduled if the virtual access fails.
If you choose to join the meeting by zoom or telephone, Council Rules allow for the Public to speak only during the Public Forum and Public Hearings. If calling in by telephone, pressing *9 raises your hand and pressing *6 will unmute.
The items listed on the Consent portion of the agenda are to be considered routine by the Town Council and will ordinarily be enacted by one motion. There will be no separate discussion of these items unless a member of the Council, or a member of the public so requests and the Town Council President permits, in which event the item will be removed from Consent Agenda consideration and considered in its normal sequence on the agenda. All items on this agenda, with the exception of the Public Forum Session, may be considered, discussed, and voted upon in executive session and/or open session.
Pursuant to RIGL §42-46-6(b). Notice – “Nothing contained herein shall prevent a public body, other than a school committee, from adding additional items to the agenda by majority vote of the members. Such additional items shall be for informational purposes only and may not be voted on except where necessary to address an unexpected occurrence that requires immediate action to protect the public or to refer the matter to an appropriate committee or to another body or official.”
Any person not a member of the Council, desiring to address the Council concerning a matter on the docket of the Council, not the subject of a Public Hearing, shall submit a written request to the Town Clerk stating the matter upon which he desires to speak. Persons are permitted to address the Council for a period not to exceed five (5) minutes.
PLEDGE OF ALLEGIANCE TO THE FLAG
RECONSIDERATION
The Middletown Town Council follows the codification of present-day general parliamentary law as articulated in Robert’s Rules of Order Newly Revised 10th edition (2000), together with whatever rules of order the Council has adopted for its own governance. The motion to reconsider is one of the motions that can bring a question again before an assembly, and is designed to bring back for further consideration a motion which has already been voted on:
If, in the same session that a motion has been voted on, but no later than the same day or the next day on which a business meeting is held, new information or a changed situation makes it appear that a different result might reflect the true will of the assembly, a member who voted with the prevailing side can, by moving to Reconsider [RONR (10th ed.), p. 304-321] the vote,
propose that the question shall come before the assembly again as if it had not previously been considered. (From Robert’s Rules of Order Newly Revised In Brief, Robert, Evans et al., De Capo Press, 2004)
1. Executive Session - Pursuant to provisions of RIGL, Sections 42-46-2, 42-46-4 and 42-46-5 (a), (2) Collective Bargaining (NEAM Teacher Assistants), (5) Land Acquisition (West Main Road) and (1) Personnel (Town Administrator), discussion and/or potential action and/or vote in executive session and/or open session.
2. The Town Administrator will provide an update on Town Projects.
3. Communications three (3) of Justin Bernard, Senior Project Manager, Project Management Services, Colliers Project Leaders, re: New Middletown Middle-High School.
a. Recommendation to Award (RTA-01C) – Final Cleaning.
b. Recommendation to Award (RTA- 02A) – Demo & Abatement.
c. Recommendation to Award (RTA-10E) – Signage.
4. Resolution of the Council, re: Approving the recommendation for Gilbane Building Company to award the subcontracts for Final Cleaning, Demo & Abatement and Signage and all expenses recorded in the School Department’s Capital Projects Fund and the Town Administrator is authorized to notify Gilbane Building Company to award the subcontracts.
5. Pursuant to Rule 25 of the Rules of the Council, Citizens may address the town on one (1) subject only, said subject of substantive Town business, neither discussed during the regular meeting nor related to personnel or job performance. Citizens may speak for no longer than five (5) minutes and must submit a public participation form to the Council Clerk prior to the start of the meeting. All items discussed during this session will not be voted upon.
6. Approval of Minutes, re: Regular Meeting, September 2, 2025.
7. Email Communication of Middletown School Committee, re: Recommendation for appointment to the School Building Committee.
8. Communication of Tax Assessor, re: Cancellation of Taxes for certain Middletown residents.
9. Resolution of the Council, re: Cancellation of Taxes for certain Middletown residents.
10. Communication of Tax Assessor and Finance Director, re: Cancellation of Taxes for certain Middletown residents.
11. Resolution of the Council, re: Cancellation of Taxes for certain Middletown residents.
12. Application for Special Event Permit from the Norman Bird Sanctuary, 583 Third Beach Road, for the Harvest Fair to be held on October 4, 2025, and October 5, 2025 from 10:00 AM to 5:00 PM.
13. Memorandum of Frank Spinella, FJS Associates, re: East Main Road, Middletown – Scope & Budget Summary.
14. Resolution of the Council, re: FJS Associates contract – East Main Road change order and authorize the Town Administrator to execute said change order on behalf of the Town of Middletown.
15. Memorandum of Frank Spinella, FJS Associates, re: Project 351 East Main Road.
16. Resolution of the Council, re: FJS Associates contract – Project 351 East Main Road change order and authorize the Town Administrator to execute said change order on behalf of the Town of Middletown.
17. At the request of Council President Rodrigues, Resolution of the Council, re: Proclaiming September 20, 2025, as James “Jim” Culipher Day in the Town of Middletown.
18. Memorandum of Councillor Turano, re: Two Tier Tax – Resident – Nonresident Tax Ordinance.
19. Memorandum of Finance Director, thru Town Administrator, re: RFP- Sewer Rate Analysis.
20. Resolution of the Council, re: Award of contract for Sewer Rate Analysis.
21. Memorandum of Town Administrator, re: Library Renovation – 110 Enterprise Drive.
22. Resolution of the Council, re: APPROPRIATING $8,000,000 TO FINANCE THE CONSTRUCTION, IMPROVEMENT, FURNISHING, AND EQUIPPING OF A LIBRARY AND ALL ATTENDANT EXPENSES, INCLUDING BUT NOT LIMITED TO ENGINEERING COSTS AND CAPITALIZED INTEREST AND APPROVING THE FINANCING THEREOF
AND THE REFINANCING OF OUTSTANDING BOND ANTICIPATION NOTES THROUGH THE ISSUANCE OF APPROPRIATION OBLIGATIONS IN AN AGGREGATE AMOUNT NOT TO EXCEED $11,400,000.
23. Resolution of the Council, re: Library Renovation - 110 Enterprise Center – The Town Council designates funding of the General Fund unassigned fund balance as Owner’s Contingency in the renovation project.
24. Memorandum of MPC Director, through Town Administrator, re: MPC – Extension of FY26 Town Funding.
Wendy J.W. Marshall, MMC
Town Clerk
Posted on September 10, 2025, at Middletown Town Hall, Middletown Public Library and Secretary of State Web Site.