POSTED – August 19, 2026

SPECIAL MEETING – August 24, 2026

 

The following items of business, having been filed with the Town Clerk under the Rules of the Council, will come before the Council at a special meeting to be held on Monday, August 24, 2026, at 5:00 P.M. at the Middletown Town Hall, 350 East Main Road,  Middletown, Rhode Island. Said meeting will be conducted in person.  Virtual access will also be provided by telephone conference call/ webinar and members of the public may access and listen to the meeting in real-time by calling 1-877-853-5257 (Toll Free) or 1-888-475-4499 (Toll Free) and entering Meeting ID: 869 7966 6972 or on the web at; https://us02web.zoom.us/j/86979666972; however, virtual access is being provided only as a convenience and is not an official "location" where access to the meeting is guaranteed. Being physically present at the meeting is the only way to guarantee complete access to the meeting, as the meeting will not be paused or rescheduled if the virtual access fails. 

 

Wendy J.W. Marshall, MMC

Town Clerk

Town of Middletown

Town Hall – 350 East Main Road

Middletown, Rhode Island 02842

 

Dear Ms. Marshall:

           

            Pursuant to the provisions of Article II, Section 203 of the Town Charter and in accordance with Sections 42-46-2., 42-46-4., 42-46-5., and 42-46-6., RIGL, I hereby call a Special Meeting of the Town Council to formally consider, discuss and act upon the following items of business. All items on this agenda, may be considered, discussed and voted upon.

 

PLEDGE OF ALLEGIANCE TO THE FLAG

 

EXECUTIVE SESSION

1.    Executive Session - Pursuant to provisions of RIGL, Sections 42-46-2, 42-46-4 and 42-46-5 (a), (2) Collective Bargaining (NEAM – Teacher’s Union) - review, discussion and/or potential action and/or vote in executive session and/or open session.

TOWN UPDATES

2.    Communication of Jay Edwards, Project Manager, Downes Construction Company, re:  renovations to the Middletown Town Library at 110 Enterprise Center.

3.    Resolution of the Council, re: The Town Council agrees to change order number one in the amount of thirty-two thousand three hundred forty-five dollars and zero cents ($32,345.00), that funding for this change order is from the Bond Anticipation Note Proceeds, interest income, eligible private donations, and eligible grants and all expenses recorded in the Town’s Grant or Capital Project Fund, and that the Finance Director is authorized hereby to execute this change order on behalf of the Town.

4.    Resolution of the Council, re:  The Town Council agrees to change order numbers three, four, and five as indicated below for the total amount not to exceed fifty-one thousand ninety dollars and zero cents ($51,090.00):

 

 

 

the funding for these change orders are from the Bond Anticipation Note Proceeds, interest income, eligible private donations, and eligible grants and all expenses recorded in the Town’s Grant or Capital Project Fund and that the Town Administrator is authorized hereby to execute this change order on behalf of the Town.

 

5.    Resolution of the Council, re: The Town Council approves the recommendation to approve the furniture, fixtures, and equipment in the amount not to exceed five hundred thousand one hundred thirty-four dollars and zero cents ($500,134.00), and that the funding for this proposal is to be from the Bond Anticipation Note Proceeds, interest income, eligible private donations, and eligible grants and all expenses recorded in the Town’s Grant or Capital Project Fund, and that the Finance Director is authorized hereby to execute said purchase on behalf of the Town.

 

6.    Resolution of the Council, re: The Town Council approves the recommendation to approve the library shelving and book carts for the total amount not to exceed two hundred eighty-five thousand nine hundred nineteen dollars and zero cents ($285,919.00), that the funding for this proposal is to be from the Bond Anticipation Note Proceeds, interest income, eligible private donations, and eligible grants and all expenses recorded in the Town’s Grant or Capital Project Fund, and that the Finance Director is authorized hereby to execute said purchase on behalf of the Town.

 

7.    Resolution of the Council, re: That the Town Council approves the recommendation to approve the skylight shade panel for the total amount not to exceed thirteen thousand two hundred dollars and zero cents ($13,200.00), the funding for this proposal is to be from the Bond Anticipation Note Proceeds, interest income, eligible private donations, and eligible grants and all expenses recorded in the Town’s Grant or Capital Project Fund, and the Finance Director is authorized hereby to execute said purchase on behalf of the Town.

 

8.    Resolution of the Council, re: That the Town Council approves the recommendation to approve the finance office compact shelving system for the total amount not to exceed forty-nine thousand three hundred seventy-five dollars and zero cents ($49,375.00), the funding for this proposal is to be from the Bond Anticipation Note Proceeds, interest income, eligible private donations, and eligible grants and all expenses recorded in the Town’s Grant or Capital Project Fund, and that the Finance Director is authorized hereby to execute said purchase on behalf of the Town.

 

9.    Resolution of the Council, re: The Town Council approves the recommendation to approve the change order for Ahlborg Construction Corporation in the amount not to exceed ninety-two thousand six hundred ninety-one dollars and zero cents ($92,691.00),  the funding for this proposal is to be from the Bond Anticipation Note Proceeds, interest income, eligible private donations, and eligible grants and all expenses recorded in the Town’s Grant or Capital Project Fund, and the  Town Administrator is authorized hereby to execute this change order on behalf of the Town.

 

10.  Resolution of the Council, re: The Town Council approves the recommendation to approve the change order for Ahlborg Construction Corporation in the amount not to exceed one hundred fifty thousand two dollars and zero cents ($150,002.00), the funding for this proposal is to be from the Bond Anticipation Note Proceeds, interest income, eligible private donations, and eligible grants and all expenses recorded in the Town’s Grant or Capital Project Fund, and the Town Administrator is authorized hereby to execute this change order on behalf of the Town

 

11.  Resolution of the Town Council approve the recommendation to approve the change order for Ahlborg Construction Corporation in the amount not to exceed twenty thousand one hundred sixty-seven dollars and zero cents ($20,167.00), the funding for this proposal is to be from the Bond Anticipation Note Proceeds, interest income, eligible private donations, and eligible grants and all expenses recorded in the Town’s Grant or Capital Project Fund, and the Town Administrator is authorized hereby to execute this change order on behalf of the Town.

 

12.  Memorandum of Finance Director, thru Town Administrator, re: Library Renovation Project – Donations.

 

13.  Resolution of the Council, re: The Town Council hereby accepts the donations from the Friends of the Middletown Public Library of $3,500 and the donation/pledges from two private donors, consisting of approximately $250,000 each, totaling $500,000 in support of the Library Renovation Project, That the funds be designated and applied in accordance with donor intent as follows:

 

·         $500,000 for the general purpose of the project

·         $2,100 for the Children’s Learning and Play Area 

·         $1,000 for equipment for the Innovation Center

·         $100 for the Outdoor Learning and Community Spaces

·         $300 for where most needed

and, that the Finance Director is authorized hereby to allocate and expend said funds in accordance with all town purchasing policies and procedures.

 

CONSENT

14.  Approval of Minutes, re: Regular Meeting, August 3, 2026.

 

15.  Approval of Minutes, re: Special Meeting, August 13, 2026.

 

16.  License of Burial, re: Robert Sullivan, Middletown, Section 47E, Lot 43.

 

17.  License of Burial, re: Robert Sullivan, Middletown, Section 47E, Lot 44.

 

PERMIT

 

18.  Application for Special Event Permit from Add Impact Network, Inc. for Bike to the Beach New England - 100 Mile charity bike ride from Boston, benefiting Autism service providers, to be held on Saturday, September 19, 2026, beginning at 11:00 am to 3:00 pm –  Route through Middletown (Various Town roadways, ending in Newport).

 

 

TOWN ADMINISTRATOR

 

19.  Memorandum of Operations & Facility Manager, re:  Extending Concession  Stand Operational Hours.

 

20.  Agreement between the State of Rhode Island through its Department of Transportation and the Town of Middletown, re:  Municipal Road and Bridge Program State Funds.

 

BOARDS AND COMMITTEES

 

21.  Appointment of one (1) member to the Bicycle and Pedestrian Advisory Committee, to complete a term expiring March 2027.

 

22.  Appointment of one (1) member to the Conservation Commission, term expiring July 2029.

 

23.  Appointment of one (1) member to the Library Board of Trustees, term expiring September 2029.

 

Said meeting will be held at the Middletown Town Hall, 350 East Main Road,  Middletown, Rhode Island 02842 on Monday, August 24, 2026 at 5:00 P.M.

 

                                                            ____________________________________

                                                            Paul M. Rodrigues, President

                                                            Middletown Town Council

 

cc :  Town Council                              Public Library              Finance Director        

        Town Administrator                     Town Solicitor             School Committee

       

 

This meeting location is accessible to the handicapped.  Individuals requiring interpreter services for the hearing-impaired should notify the Town Clerk’s Office at 847-0009 not less than 48 hours before this meeting.

 

Posted on August 19, 2026 at Middletown Town Hall, Middletown Public Library and Secretary of State Web Site.