POSTED – DECEMBER 31, 2025
REGULAR MEETING JANUARY 5, 2026
TOWN COUNCIL OF THE TOWN OF MIDDLETOWN, RHODE ISLAND
The following items of business, having been filed with the Town Clerk under the Rules of the Council, will come before the Council at a regular meeting to be held on Monday, January 5, 2026 at 6:30 P.M. Regular Meeting at the Middletown Town Hall, 350 East Main Road, Middletown, Rhode Island. Said meeting will be conducted in person. Virtual access will also be provided by telephone conference call/ webinar and members of the public may access and listen to the meeting in real-time by calling 1-877-853-5257 (Toll Free) or 1-888-475-4499 (Toll Free) and entering Meeting ID: 896 8880 0569 or on the web at https://us02web.zoom.us/j/89688800569 ; however, virtual access is being provided only as a convenience and is not an official "location" where access to the meeting is guaranteed. Being physically present at the meeting is the only way to guarantee complete access to the meeting, as the meeting will not be paused or rescheduled if the virtual access fails.
If you choose to join the meeting by zoom or telephone, Council Rules allow for the Public to speak only during the Public Forum and Public Hearings. If calling in by telephone, pressing *9 raises your hand and pressing *6 will unmute.
The items listed on the Consent portion of the agenda are to be considered routine by the Town Council and will ordinarily be enacted by one motion. There will be no separate discussion of these items unless a member of the Council, or a member of the public so requests and the Town Council President permits, in which event the item will be removed from Consent Agenda consideration and considered in its normal sequence on the agenda. All items on this agenda, with the exception of the Public Forum Session, may be considered, discussed, and voted upon in executive session and/or open session.
Pursuant to RIGL §42-46-6(b). Notice – “Nothing contained herein shall prevent a public body, other than a school committee, from adding additional items to the agenda by majority vote of the members. Such additional items shall be for informational purposes only and may not be voted on except where necessary to address an unexpected occurrence that requires immediate action to protect the public or to refer the matter to an appropriate committee or to another body or official.”
Any person not a member of the Council, desiring to address the Council concerning a matter on the docket of the Council, not the subject of a Public Hearing, shall submit a written request to the Town Clerk stating the matter upon which he desires to speak. Persons are permitted to address the Council for a period not to exceed five (5) minutes.
The Middletown Town Council follows the codification of present-day general parliamentary law as articulated in Robert’s Rules of Order Newly Revised 10th edition (2000), together with whatever rules of order the Council has adopted for its own governance. The motion to reconsider is one of the motions that can bring a question again before an assembly, and is designed to bring back for further consideration a motion which has already been voted on:
If, in the same session that a motion has been voted on, but no later than the same day or the next day on which a business meeting is held, new information or a changed situation makes it appear that a different result might reflect the true will of the assembly, a member who voted with the prevailing side can, by moving to Reconsider [RONR (10th ed.), p. 304-321] the vote,
propose that the question shall come before the assembly again as if it had not previously been considered. (From Robert’s Rules of Order Newly Revised In Brief, Robert, Evans et al., De Capo Press, 2004)
1. The Town Administrator will provide an update on:
b. School Building Project
c. Library Building Project
2. Communication of Justin Bernard, Senior Project Manager, Colliers Project Leaders, re: Request for Noice Ordinance Variance – Middletown Middle High School Project.
3. Pursuant to Rule 25 of the Rules of the Council, Citizens may address the town on one (1) subject only, said subject of substantive Town business, neither discussed during the regular meeting nor related to personnel or job performance. Citizens may speak for no longer than five (5) minutes and must submit a public participation form to the Council Clerk prior to the start of the meeting. All items discussed during this session will not be voted upon.
4. Application of Middletown Tenant, LLC., dba The Helmway, 425 East Main Road TRANSFER Class BT Liquor License to GRJ, Middletown, LLC dba The Pell for the 2025-2026 Licensing year, for use at the same premises. (Requires Advertising for Public Hearing to be held on January 20, 2025)
5. Approval of Minutes, re: Regular Meeting, October 20, 2025.
6. Approval of Minutes, re: Special Meeting, October 27, 2025.
7. Approval of Minutes, re: Regular Meeting, November 3, 2025.
8. Approval of Minutes, re: Regular Meeting, November 17, 2025.
9. Approval of Minutes, re: Regular Meeting, December 1, 2025.
10. Approval of Minutes, re: Special Meeting, December 8, 2025.
11. Approval of Minutes, re: Regular Meeting, December 15, 2025.
12. Approval of Minutes, re: Special Meeting, December 23, 2025.
13. Communication of Tax Assessor, re: Cancellation of Taxes for certain Middletown residents.
14. Resolution of the Council, re: Cancellation of Taxes for certain Middletown residents.
15. Memorandum of Finance Director, re: Ambulance billing rate increase.
16. Communication of Finance Director and Town Administrator, re: Requesting an extension for filing an audit report with the Office of Auditor General.
17. Memorandum of Town Administrator, re: FY2027-FY2031 Capital Improvement Program (CIP).
18. Receipt of the Proposed Consolidated Municipal Budget Capital Improvement Program FY2027-2031.
19. Resolution of the Council, re: Requesting Legislative Relief Regarding Public Library Construction Reimbursement Regulations.
20. Resolution of the Council, re: Requesting the Town’s State Legislative Delegation Draft, Submit, and Advocate for Amendments to the State Payments in Lieu of Taxes (PILOT) Statue to include certain Department of Defense Properties.
21. Resolution of the Council, re: Requesting the Town’s State Legislative Delegation to Update and Reintroduced Legislation Supporting Funding for a Regional Emergency Shelter.
22. Resolution of the Council, re: In support of School Committee Legislative Priorities Related to Special Education Funding and Student Transportation.
23. Resolution of the Council, re: Requesting the Middletown State Legislative Delegation to Draft, Introduce, and Support Legislation Extending the Veterans’ Property Tax Exemption Regardless of Dates of Service.
24. Transfer of Burial Lot, from Melanie Warren to April Rios, re: Section 57, Grave 25.
25. Email communication of Matt Sullivan, re: Resignation from the Tax Exploration Committee.
26. Application for Special Event Permit from the Middletown Outreach Department for the Middletown Annual Egg Hunt, Easter Egg Hunt hosted by the Middletown Outreach to be held on Saturday, March 28, 2026 (Rain date Saturday, April 4, 2026) at 10:00 am at the Wyatt Road Soccer Fields. (Applicant respectfully requests all fees be waived)
27. Memorandum of Budget Analyst, thru Town Administrator, re: Proposed Amendment to Chapter 35 Capital Improvements.
28. An Ordinance of the Town of Middletown (Second Reading)
An ordinance in amendment to the Town Code of the Town of Middletown Title III, Administration, Chapter 35 Capital Improvements, 35.01 What Constitutes A Capital Improvements Project and 35.06 Six-Year Program.
29. Communication of Police Chief, re: Prospect Avenue – Traffic Study.
30. Communication of Police Chief, re: Flock Cameras.
31. Memorandum of Town Administrator, re: Flock Safety License Plate Recognition Camera Network.
32. Resolution of the Council, re: Award to Flock Safety for installation of six cameras and a one-year annual subscription for the total amount not to exceed twenty-one thousand nine hundred dollars and zero cents ($21,900.00), funding from the Rescue Wagon Special Revenue Fund and authorize the Finance Director to execute an agreement on behalf of the Town.
33. Memorandum of Finance Director thru Town Administrator, re: MIDD-026-008 Full Revaluation of Taxable and Exempt Real Property Effective December 31, 2026.
34. Resolution of the Council, re: Award to Vision Government Solutions, Inc., for the basic inspection will include one hundred forty-nine thousand seven hundred eighty-two dollars and zero cents ($149,782.00) from the Revaluation Special Revenue Fund and one hundred eighty-three thousand two hundred-eighteen dollars and zero cents ($183,218.00) from the General Fund Unassigned Fund Balance and authorize the Finance Director to execute agreements on behalf of the Town.
35. Resolution of the Council, re: Award to Vision Government Solutions, Inc., for the enhanced inspection will include one hundred forty-nine thousand seven hundred eighty-two dollars and zero cents ($149,782.00) from the Revaluation Special Revenue Fund and three hundred forty-nine thousand two hundred eighteen dollars and zero cents ($349,218.00) from the General Fund Unassigned Fund Balance and authorize the Finance Director to execute agreements on behalf of the Town.
36. Memorandum of Finance Director thru Town Administrator, re: Sewer Repair and Fiber Optic Cable Installation and Furnishment.
37. Resolution of the Council, re: Award to Third Millennium Communications, Inc., for fiber optic cable installation and furnishing from Town Hall to 110 Enterprise Center for the total amount not to exceed fourteen thousand five hundred three dollars and fifty cents ($14,503.50), funding from the Public Private Venture (PPV) Special Revenue Fund and authorizing the Finance Director to execute an agreement on behalf of the Town.
38. Resolution of the Council, re: Award of Paving and Utility Repair work to East Coast Landscaping and Construction, approving a change order for the total sum not to exceed two hundred twenty-one thousand four hundred twelve dollars and zero cents ($221,412.00) to be allocated out as follows -Sewer Fund – Fund Balance - $114,667.00 Public Private Venture (PPV) Fund - $106,745.00 and authorizing the Town Administrator to execute the change order on behalf of the Town.
Wendy J.W. Marshall, MMC
Town Clerk
This meeting location is accessible to the handicapped. Individuals requiring interpreter services for the hearing-impaired should notify the Town Clerk’s Office at 847-0009 not less than 48 hours before this meeting.
Posted on December 31, 2025 at Middletown Town Hall, Middletown Public Library and Secretary of State Web Site.
ITEM #28
2025
ORDINANCE OF THE
TOWN OF MIDDLETOWN, RHODE ISLAND
AN ORDINANCE AMENDING THE TOWN CODE OF THE
TOWN OF MIDDLETOWN
An ordinance in amendment to the Town Code of the Town of Middletown Title III, Administration, Chapter 35 Capital Improvements, 35.01 What Constitutes A Capital Improvements Project, 35.06 Six-Year Program, is hereby amended as follows:
NOW THEREFORE BE IT ORDAINED AS FOLLOWS:
(Additions are underlined; deletions are stricken)
CHAPTER 35: CAPITAL IMPROVEMENTS
Section
35.01 What constitutes a capital improvements project
35.02 Agencies and officials to submit requests
35.03 Forms for request, review
35.04 Priority of projects
35.05 Effect of projects on town finances
35.06 Six-year program – Five-year program
35.07 Capital improvement program budget
35.08 Restriction on use of funds
35.09 Qualified projects
35.10 Annual appropriation
35.11 Effective term of funding
§ 35.01 WHAT CONSTITUTES A CAPITAL IMPROVEMENTS PROJECT.
(F) The purchase of items of equipment of nonrecurring nature which have a cost more than $25,000 $50,000 and a useful life in excess of five years.
§ 35.06 SIX-YEAR PROGRAM. FIVE-YEAR PROGRAM
Not later than February first of each year, the Town Administrator shall forward to the Council and make public a recommended capital budget and capital improvements program for the following six-year five- year period. The first year of this six-year five- year program shall be designated as the upcoming fiscal year’s capital budget. The Council shall consider this recommended program as a guide in preparing its annual budget and shall designate those projects to be authorized for funding during the next fiscal year.
SECOND: Chapter 35 All other Sections remains unchanged.
THIRD: This ordinance shall take effect upon passage and all ordinances or parts of ordinance inconsistent herewith are hereby repealed.
READ AND ADOPTED IN COUNCIL
________________________
Wendy J.W. Marshall, MMC
Town Clerk