*POSTED AND AMENDED – OCTOBER 14, 2026
REGULAR MEETING OCTOBER 19, 2026
TOWN COUNCIL OF THE TOWN OF MIDDLETOWN, RHODE ISLAND
The following items of business, having been filed with the Town Clerk under the Rules of the Council, will come before the Council at a regular meeting to be held on Monday, October 19, 2026 at 5:00 P.M. Executive Session; Promotional Ceremony, Presentations and Town Updates Immediately Following Executive Session and 6:30 P.M. Regular Meeting at the Middletown Town Hall, 350 East Main Road, Middletown, Rhode Island. Said meeting will be conducted in person. Virtual access will also be provided by telephone conference call/ webinar and members of the public may access and listen to the meeting in real-time by calling 1-877-853-5257 (Toll Free) or 1-888-475-4499 (Toll Free) and entering Meeting ID: 891 8983 2942 or on the web at https://us02web.zoom.us/j/89189832942; however, virtual access is being provided only as a convenience and is not an official "location" where access to the meeting is guaranteed. Being physically present at the meeting is the only way to guarantee complete access to the meeting, as the meeting will not be paused or rescheduled if the virtual access fails.
If you choose to join the meeting by zoom or telephone, Council Rules allow for the Public to speak only during the Public Forum and Public Hearings. If calling in by telephone, pressing *9 raises your hand and pressing *6 will unmute.
The items listed on the Consent portion of the agenda are to be considered routine by the Town Council and will ordinarily be enacted by one motion. There will be no separate discussion of these items unless a member of the Council, or a member of the public so requests and the Town Council President permits, in which event the item will be removed from Consent Agenda consideration and considered in its normal sequence on the agenda. All items on this agenda, with the exception of the Public Forum Session, may be considered, discussed, and voted upon in executive session and/or open session.
Pursuant to RIGL §42-46-6(b). Notice – “Nothing contained herein shall prevent a public body, other than a school committee, from adding additional items to the agenda by majority vote of the members. Such additional items shall be for informational purposes only and may not be voted on except where necessary to address an unexpected occurrence that requires immediate action to protect the public or to refer the matter to an appropriate committee or to another body or official.”
Any person not a member of the Council, desiring to address the Council concerning a matter on the docket of the Council, not the subject of a Public Hearing, shall submit a written request to the Town Clerk stating the matter upon which he desires to speak. Persons are permitted to address the Council for a period not to exceed five (5) minutes.
The Middletown Town Council follows the codification of present-day general parliamentary law as articulated in Robert’s Rules of Order Newly Revised 10th edition (2000), together with whatever rules of order the Council has adopted for its own governance. The motion to reconsider is one of the motions that can bring a question again before an assembly, and is designed to bring back for further consideration a motion which has already been voted on:
If, in the same session that a motion has been voted on, but no later than the same day or the next day on which a business meeting is held, new information or a changed situation makes it appear that a different result might reflect the true will of the assembly, a member who voted with the prevailing side can, by moving to Reconsider [RONR (10th ed.), p. 304-321] the vote,
propose that the question shall come before the assembly again as if it had not previously been considered. (From Robert’s Rules of Order Newly Revised In Brief, Robert, Evans et al., De Capo Press, 2004)
1. Executive Session - Pursuant to provisions of RIGL, Sections 42-46-2, 42-46-4 and 42-46-5 (a), (2) Collective Bargaining (NEARI Teachers Aids), (2) Litigation C.A. No.: NC-2024-0396 Tax Appeal , and (2) Collective Bargaining (FOP) and *(5) Land Acquisition (351 East Main Road).
IMMEDIATELY FOLLOWING EXECUTIVE SESSION
2. Memorandum of Police Chief, re: Request for Promotional and Swearing In Ceremony.
3. (Continued from the October 5, 2026, Regular Meeting)
Memorandum of Finance Director, re: Audited Financial Statements for the year ended June 30, 2025.
4. Don Morin, Library Building Committee Chair - Presentation – Library Building Committee Update, Renderings and Furniture Selections.
5. Memorandum of Town Administrator, re: Public Forum – Terri Flynn Questions.
6. Communication of Justin Bernard, Associate Director, Project Management Services, Colliers Project Leaders, re: Middletown Public Schools – Recommendation to Award – ePlus E-Rate 2026 Cisco Network Solution for Middletown Middle High School.
7. Resolution of the Council, re: The Town Council approves the recommendation from the project team and Colliers Project Leaders to award the purchase of technology network equipment and associated licensing for the construction of the Middle-High School project to ePlus Technology Inc. of Herndon, VA in the amount not to exceed seven hundred ninety-nine thousand four hundred seventy-two dollars and twenty cents ($799,472.20); the funding for
8. Pursuant to Rule 25 of the Rules of the Council, Citizens may address the town on one (1) subject only, said subject of substantive Town business, neither discussed during the regular meeting nor related to personnel or job performance. Citizens may speak for no longer than five (5) minutes and must submit a public participation form to the Council Clerk prior to the start of the meeting. All items discussed during this session will not be voted upon.
9. (Public Hearing Advertised)
Applications received from the following named persons, firms or corporations for RENEWAL of Alcoholic Beverage Licenses for the 2026-2027 licensing year. (See attached list)
10. (Public Hearing Advertised)
Applications received from the following named persons, firms or corporations for RENEWAL of Victualling House Licenses, Additional Hours of Operation, for the 2026-2027 licensing year. (See attached list)
11. Memorandum of Town Planner, re: PY2025 CDBG Application – Public Hearing.
12. Resolution of the Council, re: PY2025 Application – Small Cities Community Development Block Grant (CDBG) – That the filing of this application for the amount of $360,000 to implement the activities proposed herein, plus an additional amount of home repair funds, is hereby authorized, and that Shawn J. Brown (Chief Executive Officer) is hereby authorized and directed to file this application with the Office of Housing and Community Development, to provide any additional information or documents required by said office, to make any assurances required in connection with this program, to execute an agreement with the State of Rhode Island and to otherwise act as the Representative of the Town of Middletown in all matters relating to this application and any award which may be based upon this application.
13. Approval of Minutes, re: Regular Meeting, October 5, 2026.
14. Communication of Tax Assessor and Finance Director, re: Cancellation of Taxes for certain Middletown residents.
15. Resolution of Council, re: Cancellation of Taxes for certain Middletown residents.
16. Communication of Tax Assessor, re: Cancellation of Taxes for certain Middletown residents.
17. Resolution of Council, re: Cancellation of Taxes for certain Middletown residents.
18. Applications received from the following named persons, firms or corporations for RENEWAL of Victualling House Licenses for the 2026-2027 licensing year. (See attached list)
19. Application for Special Event Permit from Sweet Berry Farm, 915 Mitchell’s Lane for a Fall Festival to be held on Sunday, October 25, 2026 from 12:00 pm to 6:00 pm.
20. Application for Special Event Permit from Newport Boxfit for Fall Fury, Charity Boxing Event, to be held on Saturday, November 21, 2026, from 4:00 pm to 7:00 pm at St. Georges School, Van Buren Gymnasium, 372 Purgatory Road.
21. Application for Special Event Permit from Gray Matter Marketing for the Aquidneck 10K, 10K around the area starting and ending at Second Beach to be held on Sunday, March 21, 2027, from 6:00 am to 12:30 pm. (Start time of 10K 9:00 am).
22. An Ordinance of the Town of Middletown (Second Reading)
An Ordinance in Amendment to the Town Code of the Town of Middletown, Title XV, Chapter 150, Entitled “Development Impact Fees”
23. Email communication of Jonathan Gardner, re: Town and State Law Amendments to Benefit Active-Duty Military.
24. Communication of Town Clerk and AP/AR Clerk, re: Request Town Council to match employee donations for adopting a family.
25. Memorandum of Finance Director, thru Town Administrator, re: Recommendation to Award: Johnny Cake Hill/John Clarke Road Stormwater Improvements.
26. Resolution of the Council, re: The contract for the Design and Engineering Johnny Cake Hill and John Clarke Roads Stormwater Improvements for the amount not to exceed ONE HUNDRED THIRTY-FIVE THOUSAND DOLLARS AND ZERO CENTS ($135,000.00) is hereby awarded to Crossman Engineering of Warwick, RI;
funding for this project be funded from the Rhode Island Infrastructure Bank Sewer Overflow and Stormwater Reuse Program Grant, and the Finance Director is authorized hereby to execute the agreement on behalf of the Town.
27. Memorandum of Finance Director, thru Town Administrator, re: MIDD-027-003 Paradise Avenue Pump Station Resilience Capital Improvement.
28. Resolution of the Council, re: The bid for Paradise Avenue Pumpstation Resilience Capital Improvement Project is hereby awarded to EAST COAST LANDSCAPING AND CONSTRUCTION, of Portsmouth, Rhode Island, for the amount not to exceed EIGHTY-NINE THOUSAND NINE HUNDRED FIFTY-FIVE DOLLARS AND ZERO CENTS ($89,955.00) as revised; funding for the paving and utility work is $69,6000.00 from the Rhode Island Infrastructure Bank-Resilient, Rhode Municipal Resilience Program, $20,355.00 from the Sewer Fund and the Finance Director is authorized hereby to execute the agreement on behalf of the Town.
29. Memorandum of Finance Director, thru Town Administrator, re: Green End Avenue Culvert Replacement.
30. Resolution of the Council, re: The creation and purchase of the Green End Avenue Culvert is hereby awarded to SCITUATE CONCRETE PRODUCTS for an amount not to exceed THREE HUNDRED SEVEN THOUSAND FIVE HUNDRED FIFTY DOLLARS AND ZERO CENTS ($307,550.00); funding for said purchase be funded from the American Rescue Plan Act Fund, and the Finance Director is authorized hereby to execute the agreement on behalf of the Town.
31. Appointment of four (4) members to the Beach Advisory Committee f/k/a Beach Commission for terms expiring November 2028.
32. Appointment of one (1) member to the Board of Canvassers, Regular Member to complete a term expiring March 2032 – Bi-partisan Board, Democrat or Republican.
33. Appointment of one (1) member to the Open Space and Fields Committee for a term expiring November 2029.
34. Appointment of one (1) member to the Personnel Board for a term expiring December 2029.
35. Appointment of one (1) member to the Personnel Review Board for a term expiring June 2029 – Bi-partisan Board, Democrat or Republican.
36. Appointment of two (2) members to the Senior Citizens Board of Directors – one to complete a term expiring January 2028 and one appointment term expiring January 2030.
37. Appointment of one (1) member to the Tax Assessment Review Board for a term expiring October 2029 - Bi-partisan Board, Democrat or Republican.
Wendy J.W. Marshall, MMC
Town Clerk
This meeting location is accessible to the handicapped. Individuals requiring interpreter services for the hearing-impaired should notify the Town Clerk’s Office at 847-0009 not less than 48 hours before this meeting.
Posted on October 14, 2026 at Middletown Town Hall, Middletown Public Library and Secretary of State Web Site.