Policies
Middletown Public Schools No. 1110
Access to Public Records Request Procedure
ACCESS TO PUBLIC RECORDS REQUEST PROCEDURE
Pursuant to Rhode Island General Laws § 38-2-3(d), the Middletown School Department has adopted the following procedure to help you obtain public records:
1. The designated public records officer for the Middletown School Department is the Superintendent of Schools. The contact for obtaining public record is the Superintendent’s office located at:
Middletown Public Schools
26 Oliphant Lane
Middletown, RI 02842
Phone: (401) 849-2122
Fax: (401) 849-0202
Normal business hours for the School Department are 7:30 a.m. to 4:00 p.m. Monday-Friday.
2. In order to request to inspect and/or to obtain copies of documents maintained by the School Department, the Middletown School Department requests that you complete the request form or otherwise provide a written request for records that clearly identifies the records you seek and state that your request is made pursuant to the Access to Public Records Act. A written request for public records need not be made on the form if the request is otherwise readily identifiable as a request for public records. A written request is not necessary for documents available pursuant to Rhode Island General Law 42-35-2 or other documents prepared for or readily available to the public.
3. Requests to inspect public records can be mailed or dropped off at the Middletown School Department, 26 Oliphant Lane, Middletown, Rhode Island, 02842, and directed to the Superintendent’s Office. E-mail requests cannot be accepted. To make a public records request by fax, please contact the Superintendent’s Office.
4. Additional copies of this form are available on the School Department’s website found at www.mpsri.net.
5. There are times when the public records that you seek are not available at the time of your request. Please be advised that the Access to Public Records Act allows a public body ten (10) business days to respond and, with “good cause,” may extend the time to respond by twenty (20) business days, (thirty (30) business days total).
6. If after review of your request, the School Department determines that the requested records are exempt from disclosure for a reason set forth in Rhode Island General Laws 38-2-2(4)(i)(A) – (Y), the School Department reserves its right to claim such exemption.
7. If you feel that you have been denied access to public records, you have the right to file an appeal with the Attorney General. If you are still not satisfied, you may file a lawsuit in Superior Court. See Rhode Island General Law 38-2-8.
8. The Middletown School Department is committed to providing you with public records in an expeditious and courteous manner.
1st Reading – November 29, 2012
2nd Reading and Approval – December 20, 2012
Review - January 22, 2026
3 Year Review Due - January 2029
MIDDLETOWN SCHOOL DEPARTMENT
REQUEST FORM FOR RECORDS
UNDER THE ACCESS TO PUBLIC RECORDS ACT
Date __________________________________________ Request Number ______________ Name _______________________________________________________________________ Address______________________________________________________________________ Telephone____________________________________________________________________ E-Mail Address________________________________________________________________ REQUESTED RECORDS:
OFFICE USE ONLY:
Request taken by:______________________________________________________________ Date:________________________________ Time:__________________________________ Date Person Informed of Cost and Availability of Records:__________________________ Date Records Provided:__________________ Mail______ E-Mail______ Pick Up _______ Costs: Copies________________________________________________________________
Search and Retrieval____________________________________________________ Total__________________________________________________________________