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Posted 11.24.21
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TOWN OF SCITUATE
TOWN COUNCIL MEETING
Tuesday, November 30, 2021 @ 6:30 PM
MEETING WILL BE HELD BOTH IN-PERSON AND VIA ZOOM
High School Auditorium
94 Trimtown Road
N. Scituate, RI 02857
The meeting will also be live-streamed only with no remote participation at the following address:
By internet at:
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https://us02web.zoom.us/j/83190264577?pwd=OFduVDJvNlQzZ1VVcmJVbXFQUUVkZz09
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Meeting ID: 831 9026 4577
Passcode: 549351
Please contact the Town Clerk’s Office during normal business hours with any questions.
AMENDED AGENDA
*Amended to include Alternate Bid in Item 11(I)
Attachments are available to view on our website www.scituateri.org
1. Pledge of Allegiance
2. Call to order – Council President
3. Roll Call – Town Clerk
4. Possible Motion(s) to convene into Closed/Executive Session:
A. The Town Council may convene into Executive Session to discuss, take possible action, and/or vote pursuant to the relevant requirements of R.I.G.L. § 42-46-5(a) Subsection (2) Pending Litigation (National Opioid Litigation). Discussion and/or Potential action, announcement and/or vote(s) from Executive Session and/or Open Session concerning National Opioid Litigation.
5. Motion to close Executive Session / Motion to seal Executive Session minutes / Announcement of Vote(s) in Executive Session, if any.
6. Regular Meeting call to order – Council President – Beginning no earlier than 7:00 P.M.
7. Recognition of the Scituate High School Girls’ Volleyball Team for winning the State Championship.
8. Public Hearings—Review, Discussion and/or Potential Action and/or Vote:
A. Town Council sitting as Beverage Licensing Board Liquor License Renewals, expiring 12/01/2022, subject to all requirements and necessary approvals from all department heads:
i. Class A Retailer – Shayna, Inc., for premises known as “Scituate Liquor Shoppe.” 30 Hartford Pike, No. Scituate, RI
ii. Class BVL – Scituate Famous, Inc. for premises known as “Scituate Famous, Inc.” 92 Hartford Pike, N. Scituate, RI
iii. Class BVL – Cindy’s Diner Inc., for premises known as “Cindy’s Diner Inc” – 46 Hartford Avenue, Scituate, RI
iv. Class BVL – Farm to Fork, Inc. for premises known as “Rufino’s Pizzeria” 4 Hope Furnace Road, Hope, RI
v. Class BV – ALES INC. for premises known as “Granite Farm Restaurant” 50 Danielson Pike, N. Scituate, RI
vi. Class BV – Bar 5, Inc. for premises known as “The Village Tavern” 90 Hartford Pike, N. Scituate, RI
vii. Class BV – Corner Bistro Inc, for premises known as “Corner Bistro Inc.” 1115 Hartford Pike, N. Scituate, RI
viii. Class A Retailer – J T D Corporation for premises known as “Country Liquor Store,” 10 Hope Furnace Road, Hope, RI.
9. Public comment for items not on the agenda
10. Consent Items – Review, Discussion and/or Potential Action and/or Vote:
A. Approval of Town Council meeting minutes:
i. Regular meeting of October 14, 2021
ii. Closed session meeting of October 14, 2021
B. Department Reports
i. Town Clerk
ii. Public Works
iii. Building Official/Zoning
iv. Police
v. Treasurer
vi. Senior Services
vii. Human Services
viii. EMA
ix. Recreation
C. Abatements and Additions: See attached list.
D. Joint Pole Location(s): none
i. Scituate Conservation Commission:
a. William Frederickson, Term ending November 30, 2024
b. Robert Bower, Term ending November 30, 2024
ii. Scituate Land Trust:
a. Robert Bower, Term ending November 30, 2026
b. Anna Cimini, Term ending November 30, 2026
iii. Scituate Human Resource Committee:
a. Alicia Kelley, Term ending December 31, 2022
b. William Austin, Term ending December 31, 2022
c. Brian Grossguth, Term ending December 31, 2022
d. David Campbell, Term ending December 31, 2022
F. Appointments:
i. Scituate House Authority:
a. Joslyn Groves, Term ending December 31, 2022
G. Resignations:
i. Scituate Human Resource Committee:
a. Keri Smith
ii. Scituate Housing Authority:
H. Authorization/Ratification to post for open positions:
i. Scituate Human Resource Committee, Term ending December 2022
ii. Scituate Housing Authority, Term ending December 2026
I. Licenses - subject to all requirements and necessary approvals from all department heads:
i. Victualing License Renewals, expiring 12/012022:
a. The Village Tavern
b. Cindy’s Diner Restaurant, Inc.
c. Corner Bistro
d. Cuozzo’s Casa De Pizza
e. China Garden
f. Chopmist Donuts, LLC D/B/A Dunkin Donuts
g. Scituate Famous Pizza
h. Granite Farm Restaurant
i. Brigido’s Fresh Market
j. Chopmist Xtra Mart
k. Farmstand Café & Bakery
l. Cold Brook Café
m. Rufino’s Pizzeria
n. Socrates Pizza
o. Country Chowder Shack
p. Moose Trackers Ice Cream & Confections
q. Seasons Corner Market
J. Ratification of Payment of Town Bills by Town Treasurer:
i. Early Town Expenses - $464,854.41
ii. Regular Town Expenses - $28,427.78
K. Payment of Town Bills:
i. Supplemental Town Expenses - $148,617.28
ii. General Obligation Bond - $2,220.62
11. Town Business—Review, Discussion and/or Potential Action and/or Vote:
A. An update from EMA Director John Robinson on the COVID-19 pandemic.
B. Recommendation from the Police Chief to hire Susan Sprague as a Scituate Police Department Full-time Dispatcher, with salary, benefits, terms and conditions of employment in accordance with the Collective Bargaining Agreement with NAGE Local RI-42.
C. Request from the Police Chief to form a committee to negotiate Animal Control Services Agreement with the Town of Foster, expiring June 20, 2022.
D. Authorization for the Town, through the Purchasing Agent, to donate the fitness equipment to the Scituate School Department, if interested, or, in the alternative, authorize the Purchasing Agent to sell the fitness equipment to the highest bidder in accordance with public bidding procedures.
E. Request from the Land Trust to support the $400,000 RIDEM Outdoor Recreation Grant Request, including nature trail, composting restroom, and handicap accessible trails at Esek Hopkins Park, to include trail improvements on both the east and west sides of Battey Meetinghouse Road, and to fund the project out of the Open Space and Recreation Reserve Account in an amount not to exceed $100,000 should funds be required beyond the Land Trust budgeted funds and the volunteer and in-kind contributions toward the required 20 percent match; authorization for the Town Council President and Town Treasurer to execute any and all documents necessary to accomplish the foregoing.
F. Authorization to post an advertisement for the proposed Renewable Energy Zoning Ordinance as recommended by the Scituate Plan Commission in accordance with R.I.G.L. § 45-24-53.
G. Briefing by the Town Treasurer on Fiscal Year 2022 Annual Audit status and upcoming Fiscal Year 2023 Budget.
H. Possible awarding of bid from Request for Qualifications and Proposals for Roof Bid for the Scituate Animal Shelter. Bids received from:
| Bidder Name | Bid Amount |
| Plan B. Construction Co., LLC | $17,644.00 |
| Apollo Roofing and Sheet Metal, LLC | $33,350.00 |
| Strategic Solution Team, LLC | $40,000.00 |
| Superstructure Building Co., LLC | $26,500.00 |
I. Possible awarding of bid from Request for Proposals for annual service and testing of the Town’s emergency generators. Bids received from:
| Bidder Name | Bid Amount |
| Kraft Power Corporation | Shop Rate: $96.00/hr 1.5 hr cost: $272.00 w/travel 2.5 hr cost: $368.00 w/travel Annual 4hrs of maintenance and testing = $640.00 |
| Power Equipment Company | Shop Rate: $130/hr Emergency Rate: $195/hr Travel time: approximately 34 min. ($65.00) 1.5 hr cost: $260.00 w/travel 2.5 hr cost: $390.00 w/travel Annual 4hrs of maintenance and testing = $650.00 |
| Alternate Flat Rate: Average of $463/per generator |
J. Recommendation of the Purchasing Agent, in consultation with the Town Tax Assessor and Town Tax Collector, to award bid for Tax Administration and Tax Collection software to Quality Data Services, Inc. Bids Received from:
| Bidder Name | Bid Amount | ||||
| | Tax Administration | Tax Collection | Public Interfacing | Total | |
| Vision Government Solutions, Inc. | Implementation | $38,250 | $38,250 | - | $76,500 |
| Training | - | - | - | - | |
| Data Conversion | - | - | - | - | |
| Maintenance Y1 | $4,657 | $4,657 | - | $9,314 | |
| Maintenance Y2 | $4,797 | $4,797 | - | $9.594 | |
| Maintenance Y3 | $4,941 | $4,941 | - | $9,882 | |
| Maintenance Y4 | $5,089 | $5,089 | - | $10,178 | |
| Maintenance Y5 | $5,242 | $5,242 | - | $10,484 | |
| Hosting Fees | - | - | - | - | |
| Contract Total | $125,952 | ||||
| Payment Total Year 1: | $85,814 | | |||
| Payment Total Year 2: | $9,594 | ||||
| Payment Total Year 3: | $9,822 | ||||
| Payment Total Year 4: | $10,178 | ||||
| Payment Total Year 5: | $10,484 | ||||
| Contract Total: | $125,952 | ||||
| Quality Data Service, Inc. | | Tax Administration | Tax Collection | Public Interfacing | Total |
| Implementation | $1,125 | $1,125 | $500 | $2,750 | |
| Training | $1,500 | $2,250 | - | $3,750 | |
| Data Conversion | $750 | $2,250 | - | $3,000 | |
| Maintenance Y1 | $3,935 | $3,935 | $1,200 | $9,070 | |
| Maintenance Y2 | $4,073 | $4,073 | $1,248 | $9,394 | |
| Maintenance Y3 | $4,216 | $4,216 | $1,298 | $9,730 | |
| Maintenance Y4 | $4,363 | $4,363 | $1,350 | $10,076 | |
| Maintenance Y5 | $4,516 | $4,516 | $1,404 | $10,436 | |
| Hosting Fees Y1 | $2,495 | $2,495 | - | $4,990 | |
| Hosting Fees Y2 | $2,595 | $2,595 | - | $5,190 | |
| Hosting Fees Y3 | $2,699 | $2,699 | - | $5,398 | |
| Hosting Fees Y4 | $2,807 | $2,807 | - | $5,614 | |
| Hosting Fees Y5 | $2,919 | $2,919 | - | $5,838 | |
| Contract Total | $85,236 | ||||
| Payment Total Year 1: | $23,560 | | |||
| Payment Total Year 2: | $14,584 | ||||
| Payment Total Year 3: | $15,128 | ||||
| Payment Total Year 4: | $15,690 | ||||
| Payment Total Year 5: | $16,274 | ||||
| Contract Total | $85,236 | ||||
K. Authorization for the Town Solicitor, in consultation with the Town Council President, to draft an ordinance in accordance with R.I.G.L. § 44-5-8.1 to allow a waiver of interest on one quarter's overdue property tax payment and allow the remaining balance of taxes owed to be paid on a quarterly basis subject to statutory conditions.
L. Review of newly enacted R.I.G.L. § 44-5-87, enabling cities and towns, by resolution or ordinance, to establish a program in which persons over the age of sixty (60) years may volunteer for the Town in order to earn up to one thousand, five hundred dollars ($1,500) in reduction of the person’s real property tax bill; Council to discuss next month whether and how to establish such a program.
M. Consideration of The Rhode Island Interlocal Risk Management Trust's offering of an Employee Assistance Program through AllOne Health EAP LLC, which will provide confidential services for town employees and their families at a cost of $0.90 per month per employee (approximately $650 per year for the Town), effective January 1, 2022.
N. Announcement regarding the upcoming change of the domain name for the town of Scituate website from Scituateri.org to Scituateri.gov.