Posted: October 11, 2022

For Informational Purposes Only

 

TOWN OF SCITUATE

TOWN COUNCIL MEETING

Thursday, October 13, 2022 @ 6:30 PM

 

High School Auditorium

94 Trimtown Road

N. Scituate, RI 02857

 

The meeting will also be live-streamed only with no remote participation at the following address:

 

By internet/Zoom at:

https://us02web.zoom.us/j/81243292388?pwd=aUU3aHg4cmRaME5jaE83R1pyTlQ5dz09

 

Dial via telephone:

888 788 0099 US Toll-free

Meeting ID: 812 4329 2388

Passcode: 132310

 

AGENDA

Attachments are available to view on our website www.scituateri.org

 

1.   Pledge of Allegiance

 

2.   Call to order – Council President

 

3.   Roll Call – Town Clerk

 

4.   Possible Motion(s) to convene into Closed/Executive Session:

 

A.   The Town Council may convene into Executive Session to discuss, take possible action, and/or vote pursuant to the relevant requirements of R.I. General Laws § 42-46-5(a) Subsection (2) Potential Litigation with one or more contractors related to the completion of the police station construction project and Pending Litigation (Sugrue & Associates, Inc. v. Town of Scituate RI - AAA CASE No. 012200015081; Town of Scituate v. Langford, PC-2020-07487). Discussion and/or Potential action, announcement and/or vote(s) from Executive Session and/or Open Session concerning Sugrue & Associates, Inc. v. Town of Scituate RI - AAA CASE No. 012200015081 and/or Town of Scituate v. Langford, PC-2020-07487.  Discussion and/or Potential action, announcement and/or vote(s) from Executive Session and/or Open Session concerning potential litigation and/or settlement thereof with one or more contractors related to the completion of the police station construction project.

 

B.   The Town Council may vote to move into Executive/Closed session pursuant to R.I.G.L. § 42-46-5 (a)(2) Potential Litigation regarding claim of property damage.  Discussion and/or Potential action, announcement and/or vote(s) from Executive Session and/or Open Session concerning potential litigation regarding claim of property damage.

 

5.   Motion to close Executive Session / Motion to seal Executive Session minutes / Announcement of Vote(s) in Executive Session, if any.

 

6.   Regular Meeting call to order – Council President – Beginning no earlier than 7:00 P.M.

 

7.   Public Hearings—Review, Discussion and/or Potential Action and/or Vote:  NONE

 

8.   Public comment for items not on the agenda

 

9.   Consent Items—Review, Discussion and/or Potential Action and/or Vote:

 

A.   Approval of Town Council meeting minutes:

 

i.    Executive session – September 8, 2022

ii.   Regular Meeting – September 8, 2022

iii.  Special Meeting – September 22, 2022

 

B.   Department Reports

 

i.    Town Clerk

ii.   Public Works

iii.  Building Official/Zoning

iv.  Police       

v.   Treasurer

vi.  Senior Services

vii. Human Services

viii. EMA

ix.  Recreation

 

C.   Abatements and Additions: See Attached List.

 

D.   Correspondence:

 

i.    Letter from Big Brothers Big Sisters of Rhode Island regarding donations of clothing to 501(c)(3) Organizations

 

E.   Joint Pole Location(s): 

 

i.    268 Hope Furnace Road-New J/O Pole 111

 

F.   Appointments:  NONE

 

G.   Re-Appointments: NONE

 

H.   Resignations:

 

i.    Thomas Angell, Land Trust, effective November 30, 2022

ii.   Thomas Angell, Conservation Commission, effective November 30, 2022

 

I.    Authorization/Ratification to post for open positions:

 

i.    Authorization for the Town Clerk to post one open position on the Scituate Land Trust; Term Ending November 30, 2023.  NOTE: Per Enabling Legislation, position must be filled by a member of the Scituate Conservation Commission.

ii.   Authorization for the Town Clerk to post one open position on the Scituate Conservation Commission; Term Ending November 30, 2025

 

J.    Licenses: NONE

 

K.   Payment of Town Bills:

 

i.    Early Town Expenses - $237,818.40

ii.   Regular Town Expenses - $606,272.92

 

10. Resolutions—Review, Discussion and/or Potential Action and/or Vote:            NONE

 

11. Town Business—Review, Discussion and/or Potential Action and/or Vote:

 

A.   An update from EMA Director John Robinson.

 

B.   Proposed creation of an ad hoc committee, and authorization to post for possible open membership positions, to study and make recommendations regarding the restoration of the Clayville School House (former Clayville Post Office).

 

C.   Approval of the annual lease agreement between the Town and Hope Associates governing the use of Hope Associates’ properties; authorization for the Town Council Vice President to sign any and all documents necessary.

 

D.   Recommendation from the Police Chief to hire Kathryn Melvin as the full-time Executive Administrative Assistant to the Chief of Police with recommended salary of $25 per hour; other terms and conditions of employment consistent with the Town of Scituate Human Resource Manual.

 

E.   Request from IBPO Local 502 to participate in the fifth annual no shave event (“No Shave November”) commencing on November 1, 2022 and ending on December 1, 2022; all proceeds from this event will be donated to St. Jude's Cancer Research.

 

F.   Request from the North Scituate Volunteer Fire Department to cover the legal fees for the Town Solicitor’s Office to represent the Department on a limited-scope basis at the Town’s non-retainer hourly rate with regard to an Access to Public Records Act (“APRA”) complaint, including training and advice on policies and procedures relating to APRA.

 

G.   Recommendation from the Plan Commission to approve a change order/contract amendment of an additional $9,000.00 for Weston & Sampson to update the draft Comprehensive Plan language to reflect the new zoning and GIS information provided by the Town.

 

H.   Recommendation from the Purchasing Agent and Department of Public Works Director to award the Town Garage Roof Replacement at 1360 Chopmist Hill Road, North Scituate, RI.  Bids received from: 

 

Bidder:                                                Bid Price:

Plan B Construction                             $23,000.00

Vonsol Construction, LLC                    $36,634.47

 

I.    Recommendation from the Purchasing Agent and Department of Public Works Director to award the Department of Public Works Roof Replacement on Buildings A, C & D at 1 Lincoln Circle, North Scituate, RI.  Bids received from:

 

Bidder:                                                Bid Price:

Plan B Construction                             $43,000.00

Vonsol Construction, LLC                    $139,953.92

 

J.    Approval of the use of ARPA funds for the following requests:

 

i.    Rehab Community House Kitchen – an amount not to exceed $40,000

ii.   Potterville School House Roof - an amount not to exceed $20,000

iii.  Tax Collector’s Office Safe - an amount not to exceed $4,000

iv.  Irrigation and Field Rehabilitation at Hope Park - an amount not to exceed $15,000

v.   Seven Tennis Court Renovations – an amount not to exceed $60,000

a.   North Scituate (4)

b.   Hope Park (2)

c.   Hope Pond (1)

vi.  Howland Barn Improvements including abatement of asbestos and roof replacement – an amount not to exceed $90,000

vii. Heating Assistance through the Department of Human Services – an amount to be determined by the Town Council at the meeting

viii. Purchase of an accessible carousel/Merry-Go-Round at Esek Hopkins Park – an amount not to exceed $20,000

ix.  Set aside $250,000 for possible matching grants for non-profits who apply to the Town Council through a process to be determined at a later date

 

K.   Authorization for the Town Treasurer to further engage Aharonian & Associates, Inc. (architects) concerning possible Vault Expansion at Town Hall as outlined in their scope of work proposal dated October 6, 2022 (see attached).  Funding for this scope of work is included in the previously authorized amount of $25,000.00 by the Town Council at the July 14, 2022 Town Council meeting.

 

L.   Authorization for the Public Works Director to proceed with the streetlight replacement program with an expenditure to be funded out of ARPA funds in an amount not to exceed $125,000 with an expected payback period of approximately of up to four years.

 

M.  Possible creation of ad hoc committee, and authorization to post for possible open membership positions, for recommendations for historical signage with a budget not to exceed $62,000 of ARPA funds.

 

N.   Post a Request for Proposals to be drafted by the Purchasing Agent, in consultation with the Town Engineer and Town Planner for a feasibility study concerning wastewater solutions for the Village of Hope to be funded with ARPA funds.

 

12. Adjournment of Meeting

 

 

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