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TOWN OF SCITUATE
TOWN COUNCIL MEETING
Thursday, June 8, 2023 @ 6:30 PM
High School Auditorium
94 Trimtown Road
N. Scituate, RI 02857
The Town has set up the following internet video conference and telephonic access capabilities for remote public participation for items other than public hearings:
By internet/Zoom at:
https://us02web.zoom.us/j/81243292388?pwd=aUU3aHg4cmRaME5jaE83R1pyTlQ5dz09
Dial via telephone:
888 788 0099 US Toll-free
Meeting ID: 812 4329 2788
Passcode: 132310
AGENDA
Attachments are available to view on our website www.scituateri.org
1. Pledge of Allegiance 
2. Call to order – Town Council President
3. Roll Call – Town Clerk
4. Possible Motion(s) to convene into Closed/Executive Session:
A. The Town Council may convene into Executive Session to discuss, take possible action, and/or vote pursuant to the relevant requirements of R.I. General Laws § 42-46-5(a) Subsection (2) Collective Bargaining (IBPO, Local 502) concerning a potential Memorandum of Understanding for a Temporary Position to manage the Police Accreditation process. Discussion and/or Potential action, announcement and/or vote(s) from Executive Session and/or Open Session concerning a potential Memorandum of Understanding with IBPO, Local 502 for a Temporary Position to manage the Police Accreditation process.
5. Motion to close Executive Session / Motion to seal Executive Session minutes / Announcement of Vote(s) in Executive Session, if any.
6. Regular Meeting call to order – Council President – Beginning no earlier than 7:00 P.M.
7. Police Promotional Ceremony—Review, Discussion and/or Potential Action and/or Vote:
A. Recommendation from the Police Chief to promote Mathew King to Detective Sergeant with salary and benefits consistent with the collective bargaining agreement with International Brotherhood of Police Officers (“IBPO”) Local 502.
B. Recommendation from the Police Chief to promote Timothy Brady to Sergeant with salary and benefits consistent with the collective bargaining agreement with International Brotherhood of Police Officers (“IBPO”) Local 502.
8. Public Hearings—Review, Discussion and/or Potential Action and/or Vote (Note: No virtual participation on these public hearing items):
A. Proposed Map Amendment to change the Zoning Classification on Lots 32 & 33 – Assessor’s Plat 35, located at 1010 Danielson Pike, Scituate Enterprises, LLC, applicants/owner, from RR120 (Rural Residential) to BG (Business General).
9. Public comment for items not on the agenda
10. Appointments—Review, Discussion and/or Potential Action and/or Vote:
A. Traffic Safety Committee, Frank Rambone, term ending 12/31/2023. This appointment is to replace David Mack
B. Recommendation from the Police Chief to hire April DeMarco as the full-time Executive Administrative Assistant to the Chief of Police with recommended salary of $25 per hour, other terms and conditions of employment consistent with the Town of Scituate Human Resource Manual.
C. Recommendation from the Police Chief to hire from the Police Officer Recruitment process, Recruit Candidate Michael J. LaScala, to attend RI Municipal Police Training Academy; subject to the completion of prerequisites provided in their respective conditional offers.
11. Consent Items—Review, Discussion and/or Potential Action and/or Vote:
A. Approval of Town Council meeting minutes:
i. Regular Meeting – May 11, 2023
ii. Regular Meeting – May 25, 2023
iii. Executive Session – May 11, 2023
iv. Executive Session – May 25, 2023
B. Department Reports
i. Town Clerk
ii. Public Works
iii. Building Official/Zoning
iv. Police
v. Treasurer
vi. Senior Services
vii. Human Services
viii. EMA
ix. Recreation
C. Abatements and Additions: None
D. Correspondence: NONE
E. Joint Pole Location(s):
i. Proposed New Pole, 150 William Henry Road
F. Re-Appointments:
i. North Scituate Village Overlay District Committee
a. Sacha Hummell, full member, term ending 5/31/2025
b. Roxanne Jasparro, alternate member, term ending 5/31/2024
c. Kimberly Smith, alternate member, term ending 5/31/2024
d. Katie Werchardlo, full member, term ending 5/31/2025
e. Norma Knox, full member, term ending 5/31/2025
ii. Pawtuxet River Authority, full member term ending 6/30/2026
a. Robert Nero
G. Resignations & Retirement:
i. Alicia Kelley - Human Resource Committee
ii. Russell Yeaw - Department of Public Works, retirement effective 6/2/2023
H. Authorization to post for open positions:
i. Human Resource Committee – term ending 12/31/2024.
ii. Pawtuxet River Authority – Two positions available with terms ending 6/30/2026
iii. A request from Senior Services Director Cheryl Ignacio to conduct a search for candidates for two part-time employees. The new employees’ hours will not exceed 19.5 hours/week
iv. Department of Public Works Laborer with terms and conditions in accordance with collective bargaining agreement with Teamsters Local 251.
I. Licenses—subject to receipt of all required paperwork, all State and Local permits, and compliance with all stipulations, rules and regulations as previously required by the Town Council:
i. Victualling License, expiring 12/31/2023- Field and Fork, Inc d/b/a Ground Water Café, 985 Chopmist Hill Road
J. Payment of Town Bills:
i. Early Town Expenses - $175,379.43
ii. School Budget - $2,000.00
iii. School 2022 General Obligation Bond - $16,516.43
iv. General Obligation Bond Police HVAC - $65,802.00
v. Regular Town Expenses Old Budget - $165,410.13
K. Ratification of Tax Collection Forbearance Agreement concerning Lot 66 on Scituate Tax Assessor’s Plat 51.
L. Consideration of request from Hope Jackson Fire Co. to use Hope Park on July 3, 2023 for a fireworks display.
12. Resolutions—Review, Discussion and/or Potential Action and/or Vote:
A. A Resolution authorizing the Town to enter into loan agreements with the Rhode Island Infrastructure Bank for the Community Septic System Loan Program (“CSSLP”), a continuation of the septic system homeowner loan program begun in June of 2013, and to issue notes in the aggregate amount of not more than $300,000.00, and no more than $40,000.00 per homeowner, with a maximum loan term of ten (10) years, and to take any other action relative thereto.
13. Town Business—Review, Discussion and/or Potential Action and/or Vote:
A. Recommendation from the Human Resource Committee, Purchasing Agent and Town Treasurer to award the RFP for HR/professional consulting services to Tranquil Multi Dynamic Advisory LLC (“TMDA”).
B. Approval for the Chair of the Human Resource Committee to request the Town Council work in conjunction with the School Committee to explore if the School District Human Resource position could also incorporate the Town's needs for Human Resource services.
C. Consideration of request from Eugene Heon, owner of 20 Danielson Pike (Plat 16, Lot 47) for permission to create six burial plots on said property; notices having been sent to abutters; any approval subject to R.I. Department of Health requirements and any other applicable state regulations.
D. Request from Sanum LLC and Rhode Island Housing to waive eligibility requirements of the Town’s CSSLP which currently does not allow for non-individual owners of property to apply for a septic system loan concerning Lot 49 on Scituate Tax Assessor’s Plat 15, also known as 88-92 Pine Hill Road.
E. Consideration of having town hall renovation full design documents, in preparation of creating eventual request for proposals/qualifications documents, to be prepared by R.A. Aharonian Associates, Inc., to be completed using American Rescue Plan Act (“ARPA”) funds in an amount not to exceed $60,000.
F. Review and possible approval of the proposed charge for the Recreation Committee
G. Approval for the Purchasing Agent in consultant with the Director of Public Works, to purchase from the State Master Pricing Agreement (“MPA”) a tractor with the following requirements: enclosed cab, front end loader, 3 pt. hitch, sickle bar mower, 40 horse-power, to be purchased using ARPA funds in an amount not to exceed $75,000.
H. Approval for the Purchasing Agent in consultant with the Director of Public Works, to purchase from the State Master Pricing Agreement (“MPA”) a Road Plainer to be purchased using ARPA funds in an amount not to exceed $24,000.
I. Possible bid award concerning Request for Proposals (SCIT043) for a grant writer; Recommendation from Treasurer and Town Council Member Parmelee to award bid to Rosewood Consulting, Inc.; Bid Responses received from:
| Bidder: | Bid Price: | | |
| ROSEWOOD CONSULTING, INC. | $5,000 per month | | |
| GZA/GEOTECHNICAL | Senior Principals | $250.00 | per hour |
| | Principals | $240.00 | per hour |
| | Associate Principals | $230.00 | per hour |
| | Senior Technical Consultant | $ 230.00 | per hour |
| | Senior Project manager | $200.00 | per hour |
| | Project Manager | $175.00 | per hour |
| | Asst. Project Manager | $155.00 | per hour |
| | Engineer/Geologist I | $125.00 | per hour |
| | Engineer/Geologist II | $120.00 | per hour |
| | CAD Designer Grade I | $140.00 | per hour |
| | CAD Designer Grade II | $123.00 | per hour |
| | CAD Designer Grade III | $115.00 | per hour |
| | Senior Administrative Assistant | $112.00 | per hour |
| | Administrative Assistant | $95.00 | per hour |
| | Project Support | $80.00 | per hour |
| HCH ENTERPRISES, LLC | Base Year Hourly Rates | | |
| | Lead and Compliance Manager | $200.00 | per hour |
| | Project Manager | $150.00 | per hour |
| | Grant Writer | $150.00 | per hour |
| | Future Hourly Rates - Year 2 | Base x 1.03 | |
| | Future Hourly Rates - Year 3 | Base x 1.06 | |
| VRAIMENT FINANCIAL, LLC | Funding Needs Analysis | $150.00 | per hour |
| | Grant Funding Research | $200.00 | per hour |
| | Grant Proposal Development | $250.00 | per hour |
| | Grand Admin/Monthly Reports | $100.00 | per hour |
| CAPITAL STRATEGIC SOLUTIONS | Billing for actual hours worked | $170.00 | per hour |
14. Adjournment of Meeting
INDIVIDUALS REQUESTING INTERPRETER SERVICES FOR THE DEAF OR HARD OF HEARING MUST CALL 647-2822 SEVENTY-TWO (72) HOURS IN ADVANCE OF SAID HEARING. TTY #1-800-745-5555