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TOWN OF SCITUATE
TOWN COUNCIL MEETING
Thursday, May 11, 2023 @ 6:00 PM
High School Auditorium
94 Trimtown Road
N. Scituate, RI 02857
The Town has set up the following internet video conference and telephonic access capabilities for remote public participation for items other than public hearings:
By internet/Zoom at:
https://us02web.zoom.us/j/81243292388?pwd=aUU3aHg4cmRaME5jaE83R1pyTlQ5dz09
Dial via telephone:
888 788 0099 US Toll-free
Meeting ID: 812 4329 2388
Passcode: 13231
AGENDA
Attachments are available to view on our website www.scituateri.org
1. Pledge of Allegiance
2. Call to order – Town Council President
3. Roll Call – Town Clerk
4. Possible Motion(s) to convene into Closed/Executive Session:
A. The Town Council may convene into Executive Session to discuss, take possible action, and/or vote pursuant to the relevant requirements of R.I.G.L. § 42-46-5(a) Subsection (2) Pending Litigation (Refinement, LLC v. Town of Scituate, C.A. 1:23-cv-00023-JJM-LDA). Discussion and/or Potential action, announcement and/or vote(s) from Executive Session and/or Open Session concerning Refinement, LLC v. Town of Scituate, C.A. 1:23-cv-00023-JJM-LDA
B. The Town Council may convene into Executive Session to discuss, take possible action, and/or vote pursuant to the relevant requirements of R.I. General Laws § 42-46-5(a) Subsection (5) Real Estate, specifically regarding possible sale and/or transfer of real estate and/or interest(s) in real estate for which the Town owns tax title. Discussion and/or Potential action, announcement and/or vote(s) from Executive Session and/or Open Session concerning possible sale and/or transfer of real estate and/or interest(s) in real estate for which the Town owns tax title.
C. The Town Council may convene into Executive Session to discuss, take possible action, and/or vote pursuant to the relevant requirements of R.I. General Laws § 42-46-5(a) Subsection (2) Collective Bargaining (IBPO, Local 502) concerning a potential Memorandum of Understanding for a Temporary Position to manage the Police Accreditation process. Discussion and/or Potential action, announcement and/or vote(s) from Executive Session and/or Open Session concerning a potential Memorandum of Understanding with IBPO, Local 502 for a Temporary Position to manage the Police Accreditation process.
D. The Town Council may convene into Executive Session to discuss, take possible action, and/or vote pursuant to the relevant requirements of R.I. Gen. Laws § 42-46-5 (a) Subsection (1), a discussion of the job performance, character, or physical or mental health of the Animal Control Director, provided that such person affected shall have been notified in advance in writing and advised that he may require that the discussion be held at an open meeting. Discussion and/or Potential action, announcement and/or vote(s) from Executive Session and/or Open Session concerning the Animal Control Director and/or his benefits and terms of employment.
5. Motion to close Executive Session / Motion to seal Executive Session minutes / Announcement of Vote(s) in Executive Session, if any.
6. Regular Meeting call to order – Council President – Beginning no earlier than 7:00 P.M.
7. Proclamation Presentations, Acknowledgements and Announcements—Review, Discussion and/or Potential Action and/or Vote:
A. Public Works Week to be celebrated May 21 –27, 2023
B. Town-wide Speeding Study
8. Public Hearings—Review, Discussion and/or Potential Action and/or Vote (Note: No virtual participation on these public hearing items): NONE
9. Public comment for items not on the agenda
10. Appointments—Review, Discussion and/or Potential Action and/or Vote:
A. Recommendation from the Police Chief to hire Jarett Kelly as a Scituate Police Department Full-time Dispatcher, with salary, benefits, terms and conditions of employment in accordance with the Collective Bargaining Agreement with NAGE Local R1-42.
11. Consent Items—Review, Discussion and/or Potential Action and/or Vote:
A. Approval of Town Council meeting minutes:
i. Regular Meeting – April 13, 2023
ii. Executive Session – March 13, 2023
iii. Executive Session – April 13, 2023
B. Department Reports
i. Town Clerk
ii. Public Works
iii. Building Official/Zoning
iv. Police
v. Treasurer
vi. Senior Services
vii. Human Services
viii. EMA
ix. Recreation
C. Abatements and Additions: None
D. Correspondence: NONE
E. Joint Pole Location(s): NONE
F. Re-Appointments:
i. Hope Village Overlay District Committee, term ending 5/31/2025
a. Harley Bartlett
b. Brian Leach
c. Robert Morse
d. Judith Loven
G. Resignations & Retirement
i. Police Department Executive Administrative Assistant to the Chief of Police, Kathryn Melvin, effective, May 5, 2023
H. Authorization to post for open positions:
i. Senior Services – Request from Senior Services Director Cheryl Ignacio to conduct a search for candidates for two part-time employees to fill vacancies. The new employee’s hours will not exceed 19.5 hours/week with salary to be determined based on qualifications and Director’s recommendation.
ii. Police Department Executive Administrative Assistant to the Chief of Police
I. Licenses—subject to receipt of all required paperwork, all State and Local permits, and compliance with all stipulations, rules and regulations as previously required by the Town Council:
i. Firearm Sales - Adam Berry, 416 Rocky Hill Road, Scituate
J. Town Treasurer’s request to authorize out of state training for Karen Beattie to attend IAAO conference in Salt Lake City, Utah from August 27, 2023 through August 30, 2023 in an amount not to exceed $2,000.00, to include conference registration and travel expenses.
K. Payment of Town Bills:
i. Early Town Expenses – $141,393.06
ii. Early Town Expenses Old Budget $60,775.11
iii. Regular Town Expenses Old Budget Quarterly April Payments – $10,680.81
12. Resolutions—Review, Discussion and/or Potential Action and/or Vote: NONE
13. Town Business—Review, Discussion and/or Potential Action and/or Vote:
A. Approval of route and safety protocols as required by the Police Department for the 2023 Alzheimer's Walk in the North Scituate Village on September 30, 2023; subject to the Rhode Island Department of Transportation approvals and possible conditions of approval.
B. Recommendation from the HR Committee, Purchasing Agent and Town Treasurer to award the RFP for HR/professional consulting services to Tranquil Multi Dynamic Advisory LLC (TMDA).
C. Approval for Alicia Ann Kelley, as Chair of the HR Committee to request the Town Council work in conjunction with the School Committee to explore if the School District HR position could also incorporate the Town's needs for HR services.
D. Request from the Scituate Land Trust to hire GZA GeoEnvironmental, Inc. for services at Esek Hopkins Park in the amount of $25,357 (to be paid from the federally appropriated funds) for surveying and designing the proposed universally accessible trails and preparing bid ready specs for constructing the trails.
E. Request from the Scituate Land Trust to hire GZA GeoEnvironmental, Inc. for services at Esek Hopkins Park in the amount of $8,196, to be paid with budgeted Land Trust funds and/or the open space/recreation reserve funds, for preparing conceptual design drawings to allow the Town and North Scituate Rotary to proceed with adding accessible playground equipment and seek additional funding to make at least 50 percent of the playground accessible under American with Disability Act guidelines.
F. Approval of Weston & Sampson proposal for On-Call Planning Services under the State Master-Pricing Agreement (MPA). Town Planner will remain Ashley Sweet, but will now provide services under her full-time employer of Westin & Sampson.
G. Possible creation/amendment of Recreation Committee Charge.