| | | SMITHFIELD TOWN COUNCIL MEETING SMITHFIELD TOWN HALL COUNCIL CHAMBERS 64 FARNUM PIKE TUESDAY, SEPTEMBER 3, 2024 6:30 P.M. – EXECUTIVE SESSION 7:00 P.M. – OPEN SESSION |
6:30 P.M. EXECUTIVE SESSION AGENDA
Convene into executive session to consider, discuss, and act upon matters pursuant to Rhode Island General Laws Section 42-46-5(a)(1) Personnel; to interview Gail Dwyer, Deana Mills, Felicia Mahar, and Frank Smith for possible appointment or reappointment to a Town board or commission.
7:00 P.M. OPEN SESSION AGENDA
I. Regular meeting reconvened at 7:00 p.m.
- Announce any executive session votes required to be disclosed pursuant to Rhode Island General Laws, Sec. 42-46-4.
II. Prayer
III. Salute to the Flag
IV. Emergency Evacuation and Health Notification
V. Presentations: None
VI. Minutes:
A. Move that the minutes of the August 20, 2024 open session meeting be approved as recorded.
VII. Consider, discuss and act upon the following possible appointments and reappointments: None
VIII. Public Hearings: None
IX. Licenses:
A. Consider, discuss, and act upon approving fifteen (15) One-Day Special Event Licenses for Seven Cedars Farm for “Haunted Hayrides”, 20 John Mowry Road on the following dates:
• Friday, September 27, 2024 from 6:00 p.m. to 11:00 p.m.
• Saturday, September 28, 2024 from 6:00 p.m. to 11:00 p.m.
• Friday, October 4, 2024 from 6:00 p.m. to 11:0 p.m.
• Saturday, October 5, 2024 from 6:00 p.m. to 11:00 p.m.
• Friday, October 11, 2024 from 6:00 p.m. to 11:00 p.m.
• Saturday, October 12, 2024 from 6:00 p.m. to 11:00 p.m.
• Sunday, October 13, 2024 from 6:00 p.m. to 11:00 p.m.
• Friday, October 18, 2024 from 6:00 p.m. to 11:00 p.m.
• Saturday, October 19, 2024 from 6:00 p.m. to 11:00 p.m.
• Sunday, October 20, 2024 from 6:00 p.m. to 11:00 p.m.
• Friday, October 25, 2024 from 6:00 p.m. to 11:00 p.m.
• Saturday, October 26, 2024 from 6:00 p.m. to 11:00 p.m.
• Sunday, October 27, 2024 from 6:00 p.m. to 11:00 p.m.
• Friday, November 1, 2024 from 6:00 p.m. to 11:00 p.m.
• Saturday, November 2, 2024 from 6:00 p.m. to 11:00 p.m.
All Special Event Licenses for Seven Cedars Farm are subject to compliance with all State regulations, local ordinances and proof of insurance.
B. Consider, discuss, and act upon approving three (3) One-Day Special Event Licenses for Seven Cedars Farm for “Non-Scare Hayrides”, 20 John Mowry Road on the following dates:
• Wednesday, October 16, 2024 from 6:00 p.m. to 8:30 p.m.
• Wednesday, October 23, 2024 from 6:00 p.m. to 8:30 p.m.
• Wednesday, October 30, 2024 from 6:00 p.m. to 8:30 p.m.
All Special Event Licenses for Seven Cedars Farm are subject to compliance with all State regulations, local ordinances and proof of insurance.
C. Consider, discuss, and act upon approving one (1) One-Day Beer/Wine License for Seven Cedars Farm as follows:
• Private Party to be held on Sunday, September 29, 2024 from 11:00 a.m. to 3:00 p.m., with a rain date of Sunday, October 6, 2024
The party will take place at Seven Cedars Farm, 20 John Mowry Road from 11:00 a.m. to 3:00 p.m., as applied, subject to all State regulations, local ordinances and proof of insurance.
X. Old Business: None
XI. New Business:
A. Consider, discuss, and act upon authorizing the Police Department to purchase three (3) fully equipped police vehicles, through the Plymouth County contract bid, from Colonial Municipal Group of Plymouth MA in the amount of two hundred eleven thousand, eight hundred forty-six dollars, and seventy-nine cents ($211,846.79) and financed through the Town of Smithfield Capital Lease Fund with funds available in the Police Equipment Fund.
B. Consider, discuss, and act upon authorizing the Police Department to purchase two (2) Getac F110 Rugged Tablet PC Mobil Data Terminals from Island Tech Services of Ronkonkoma, NY as a sole source purchase in the amount of sixteen thousand, two hundred twenty-seven dollars and zero cents ($16,227.00) through the Town of Smithfield Capital Lease Fund with funds available in the Police Equipment Fund.
C. Consider, discuss, and act upon adopting a resolution authorizing the financing of the purchase of Police Vehicles and Mobil Data Terminals through the Smithfield Capital Lease Fund.
D. Consider, discuss, and act upon authorizing a purchase, through the RI Master Price Agreement #169, of gas detection meters for the Fire Department from Airgas USA, LLC. of Providence, RI in the amount of sixteen thousand, seven hundred seventy-five dollars, and seventy-five cents ($16,775.75).
E. Consider, discuss, and act upon authorizing a request for proposals for financial audit services for fiscal year ended June 30, 2024 for the East Smithfield Library and Greenville Library.
F. Consider, discuss, and act upon authorizing the Town Manager to enter into contract, through the RI Master Price Agreement #58, with Beta Group for a Pavement Management Road Condition Five Year Update in an amount not to exceed thirty-two thousand, eight hundred fifty dollars and zero cents ($32,850.00).
G. Sitting as the Smithfield Water Supply Board, consider, discuss, and act upon authorizing a purchase of utility billing software from Continental Utility Solutions, Inc. of Jonesboro, AK as a sole source purchase in the amount of twenty-eight thousand, six hundred dollars and zero cents ($28,600.00).
H. Consider, discuss, and act upon authorizing a pole petition from RI Energy Co. to install nine new poles on Tarklin Road.
I. Consider, discuss, and act upon authorizing the Town Manager to enter into a five year contract, through the RI Master Price Agreement #337, with Konica Minolta for the provision and maintenance of eleven (11) multi-functional printers.
J. Consider, discuss, and act upon appointment of members to the Town Manager Evaluation Committee.
K. Consider, discuss, and act upon appointment of liaison(s) to the Town Manager Evaluation Committee.
L. Consider, discuss, and act upon appointment of an Interim Town Manager effective at the time of closure of the Town Hall on October 2, 2024.
M. Consider, discuss, and act upon approving tax abatements in the amount of eight hundred and two dollars and zero cents ($802.00).
XII. Public Comment.
XIII. Adjournment.
AGENDA POSTED: August 29, 2024
The public is welcome to any meeting of the Town Council or its sub-committees. If communication assistance (readers/interpreters/captions) or any other accommodation to ensure equal participation is needed, please contact the Smithfield Town Manager’s office at 401-233-1010 at least forty-eight (48) hours prior to the meeting.