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WORK SESSION
DECEMBER 11, 2017
At a WORK SESSION of the Town Council of the Town of South Kingstown, County of Washington, in the State of Rhode Island held at the Town Hall, in and for said Town on the 11th day of December 2017 at 6:45 PM.
PRESENT: Margaret M. Healy, President
Abel G. Collins, Vice President
Bryant C. DaCruz
Liz Gledhill
Joe Viele
1. A. WORK SESSION
Discussion ensues relative to the meeting schedule for the rest of December and for January. The Initial Budget Hearing is scheduled for December 18, 2017. The Holiday Party is scheduled for December 19, 2017. The School Committee has scheduled three legacy meetings on January 16th, January 30th and February 6th. Three Work Sessions have been scheduled to review the proposed Capital Improvement Program for FY 2018-2019 through FY 2023-2024 on January 3rd, 4th and 10th at 6:30 PM. The Town Council Regular Sessions are on January 8, 2018 and January 22, 2018.
Discussion ensues relative to the vision statement being proposed by the consultant conducting the facilities study for the School Department, Kindergarten enrollment and the loss of revenues to the School Budget being close to $850,000 in FY 2018-2019.
Discussion ensues relative to New Business Item 12C authorizing an award of contract to DiPrete Engineering, Two Stafford Court, Cranston, RI 02920 for consulting and engineering design services for the Broad Rock Play Fields to South County Commons Bike Spur Project, in accordance with all specifications, in an amount not to exceed $40,585, including resident inspection services.
Discussion ensues relative to New Business Item 12D authorizing an award of contract to Comprehensive Environmental, Inc., 225 Cedar Hill Street, Marlborough, MA 01752 for consulting engineering services necessary to prepare the Town’s Water Division Water System Supply Management Plan (WSSMP), Emergency Response Plan (ERP) and Clean Water Infrastructure Plan (CWIP) in an amount not to exceed $50,500, including a contingency of $4,000.
Discussion ensues relative to New Business Item 12E authorizing the Town Manager to submit a 2017 Certified Local Government (CLG) grant application to the Rhode Island Historical Preservation and Heritage Commission for the purpose of developing application materials to formally consider an update to the Wakefield National Register Historic District.
Discussion ensues relative to New Business Item 12F authorizing the Town Manager and Town Council President to sign the RI Department of Transportation “Local Safety Improvements Contract 3” Sub-Recipient Agreement on behalf of the Town of South Kingstown relative to the Saugatucket Road culvert/road widening project.
Discussion ensues relative to New Business Item 12G authorizing an award of bid to R.B. Allen Company, Inc., 131 Lafayette Road, North Hampton, NH 03862 for a Wireless Fire Alarm Reporting System in an amount not to exceed $205,732, which includes a $10,000 contingency, with authorization that $40,000 be expended from the General Fund’s unassigned fund balance.
Convened to Regular Session.
Dale S. Holberton, CMC
Town Clerk
REGULAR SESSION
DECEMBER 11, 2017
At a REGULAR SESSION of the Town Council of the Town of South Kingstown, County of Washington, in the State of Rhode Island, held at the Town Hall, in and for said Town on the 11th day of December 2017 at 7:30 PM.
PRESENT: Margaret M. Healy, President
Abel G. Collins, Vice President
Bryant C. DaCruz
Liz Gledhill
Joe Viele
1. B. REGULAR SESSION 
2. PLEDGE OF ALLEGIANCE TO THE FLAG
The Pledge of Allegiance to the flag is given.
3. ROLL CALL
Roll Call is taken and all members are present.
4. APPROVAL OF MINUTES OF PREVIOUS MEETINGS
A. Work Session: UNANIMOUSLY VOTED: that the minutes of the Work Session held on November 27, 2017 are accepted, approved and placed on file.
B. Regular Sessions: UNANIMOUSLY VOTED: that the minutes of the Regular Sessions held on November 27, November 28 and November 29, 2017 are accepted, approved and placed on file.
C. Closed Executive Sessions: UNANIMOUSLY VOTED: that the minutes of the Closed Executive Sessions held on November 28 and November 29, 2017 are accepted, approved and placed on file.
5. CONSENT AGENDA
UNANIMOUSLY VOTED: to approve the Consent Agenda as indicated by (CA) on same.
(CA) 6B. UNANIMOUSLY VOTED: to grant Victualling Licenses for the year beginning December 1, 2017 to the following; Renewals:
Morgan, LLC d/b/a Patticakes, 542 Kingstown Road, Wakefield, RI 02879. Application by Douglas Alley, Member, 989B Mooresfield Road, Wakefield, RI 02879. License No. BS-17-390.
Tilly’s, LLC d/b/a Tilly’s Cheesesteaks, 3711 Kingstown Road, West Kingston, RI 02892. Application by David Lewis, Member, 1111 Main Street, Hope Valley, RI 02832. License No. BS-17-383.
(CA) 6C. UNANIMOUSLY VOTED: to grant Holiday Sales Licenses for the year beginning December 1, 2017 to the following; Renewals:
Basket Case Gifts, Inc. d/b/a Seaside Style, 343 Main Street, Wakefield, RI 02879. Application by Catherine Gorham, President, 211 Sweet Allen Farm Road, Wakefield, RI 02879. License No. BS-17-397.
Clark Farms, Inc., 711 Kingstown Road, Wakefield, RI 02879. Application by Richard G. Clark, President, 3205 Post Road, Wakefield, RI 02879. License No. BS-17-404.
Cox Communications, LLC d/b/a Cox Solutions Store, 35 South County Commons Way, Wakefield, RI 02879. Application by Amy Horan, 9 James P. Murphy Highway, West Warwick, RI 02893. License No. BS-17-398.
Eloquence Jewelers, LLC d/b/a Eloquence Fine Jewelry & Gifts, 36 South County Commons Way, Unit C1, Wakefield, RI 02879. Application by Daniel G. Lantz III, Manager, 34 Cypress Court, East Greenwich, RI 02818. License No. BS-17-399.
H.N.S., Inc. d/b/a Healy News Store, 231 Robinson Street, Wakefield, RI 02879. Application by Sally H. Minetti, President, 212 Briarwood Drive, Wakefield, RI 02879. License No. BS-17-400.
(CA) 6D. UNANIMOUSLY VOTED: to grant Holiday Sales and Farm Retail Sales Licenses for the year beginning December 1, 2017 to the following; Renewals:
Carpenter’s Farm Stand, 522 Matunuck Beach Road, Wakefield, RI 02879. Application by David W. Carpenter, 520 Matunuck Beach Road, Wakefield, RI 02879. License Nos. BS-17-369, 370.
Clark Farms, Inc., 2984 Commodore O.H. Perry Highway, Wakefield, RI 02879. Application by Richard G. Clark, President, 3205 Post Road, Wakefield, RI 02879. License Nos. BS-17-402, 403.
Highland Farm, Inc. d/b/a Highland Farm, 4145 Tower Hill Road, Wakefield, RI 02879. Application by Martha Bradley, President, 139 Orchard Avenue, Wakefield, RI 02879. License Nos. BS-17-394, 395.
(CA) 6E. UNANIMOUSLY VOTED: to grant a Trailer Park – Mixed Use Facilities License for the year beginning December 1, 2017 to Carpenter’s Beach Meadow, Inc., 854 Matunuck Beach Road, Wakefield, RI 02879 for 94 spaces. Application by John J. Barbera III, Vice President, 362 Woodruff Avenue, Wakefield, RI 02879; Renewal. License No. BS-17-159.
7. COMMUNICATIONS
(CA) 7A. UNANIMOUSLY VOTED: that any communication added to the Agenda subsequent to this is hereby added by majority vote, in accordance with RIGL §42-46-6 (b) Notice --… “Nothing contained herein shall prevent a public body, other than a school committee, from adding additional items to the agenda by majority vote of the members. Such additional items shall be for informational purposes only and may not be voted on except where necessary to address an unexpected occurrence that requires immediate action to protect the public or to refer the matter to an appropriate committee or to another body or official.”
(CA) 12A. UNANIMOUSLY VOTED: that a claim filed by Noelle K. Clapham, Esquire on behalf of her client, Eleanor Combs relative to an incident that occurred on or about November 2, 2017 be referred to the Town Solicitor and the Town’s insurance carrier.
(CA) 12B. UNANIMOUSLY VOTED: to authorize the amendment and one-year extension of an award of bid granted on April 24, 2017 to CDM Smith, Inc. (formerly known as Camp, Dresser and McKee, Inc.), 75 State Street, Suite 701, Boston, MA 02109 for WebGIS hosting and support services in accordance with a proposal dated November 30, 2017 in an amount not to exceed $6,800; and as further described in a memorandum from the GIS Administrator to the Town Manager dated November 30, 2017 and entitled “CDM Smith Web Hosting Contract Renewal.”
(CA) 12H. UNANIMOUSLY VOTED: that any New Business added to the Agenda subsequent to this is hereby added by majority vote, in accordance with RIGL §42-46-6 (b) Notice --… “Nothing contained herein shall prevent a public body, other than a school committee, from adding additional items to the agenda by majority vote of the members. Such additional items shall be for informational purposes only and may not be voted on except where necessary to address an unexpected occurrence that requires immediate action to protect the public or to refer the matter to an appropriate committee or to another body or official.”
6. LICENSES
A. The applicant is present and after testimony and discussion, it is
UNANIMOUSLY VOTED: to grant a Class F 19 Hour Beverage License to URI Women’s Athletics for “An Evening of Grapes and Grain” fundraiser event to be held on Saturday, June 9, 2018 from 5 PM to 7:30 PM under a tent at the President’s House, 56 Upper College Road, Kingston, RI 02881. Application by Shana Greene, Grapes and Grain Committee, 73 Upper College Road, Kingston, RI 02881. License No. AL-17-54.
8. COMMENTS FROM INTERESTED CITIZENS
Council President Healy invites residents to come forward with comments.
Steve Corley is present and thanks Mr. Alfred for serving the community as Town Manager for the past 40 years; and comments on the School Budget, the solar installation on Plains Road, and the proposed Alzheimer facility at the former Larchwood Inn property.
Jim O’Neill is present and comments on four building permits being issued for stick-built rather than manufactured homes in the South Shore Village and Country Club.
9. TOWN MANAGER’S REPORT
The Town Manager’s Interim Report dated November 30, 2017, and the Agenda and Miscellaneous Reports dated December 7, 2017 are accepted, approved and placed on file.
10. TOWN SOLICITOR’S REPORT
Town Solicitor Michael Ursillo comments on the claim filed as a result of an incident on a Senior Services bus.
11. APPOINTMENTS
B. UNANIMOUSLY VOTED: to appoint William C. Wallace as the Tree Warden for the Town of South Kingstown for the year 2018.
12. NEW BUSINESS
C. UNANIMOUSLY VOTED: to authorize an award of contract to DiPrete Engineering, Two Stafford Court, Cranston, RI 02920 for consulting and engineering design services for the Broad Rock Play Fields to South County Commons Bike Spur Project, in accordance with all specifications, in an amount not to exceed $40,585, including resident inspection services; and as further described in a memorandum from the Director of Leisure Services to the Town Manager dated December 6, 2017 and entitled “Recommendation of Contract Award for Consulting and Engineering Design Services for South County Commons Bike Spur Project.”
D. UNANIMOUSLY VOTED: to authorize an award of contract to Comprehensive Environmental, Inc., 225 Cedar Hill Street, Marlborough, MA 01752 for consulting engineering services necessary to prepare the Town’s Water Division Water System Supply Management Plan (WSSMP), Emergency Response Plan (ERP) and Clean Water Infrastructure Plan (CWIP) in an amount not to exceed $50,500, including a contingency of $4,000; as further described in a memorandum from the Public Services Director to the Town Manager dated December 6, 2017 and entitled “Water System Supply Management Plan (WSSMP) and Clean Water Infrastructure Plan (CWIP) Engineering Services Recommendation.”
E. UNANIMOUSLY VOTED: to authorize the Town Manager to submit a 2017 Certified Local Government (CLG) grant application to the Rhode Island Historical Preservation and Heritage Commission for the purpose of developing application materials to formally consider an update to the Wakefield National Register Historic District. The Town Manager is hereby authorized to provide any additional information or documents required by said office, and to otherwise act as the representative of the Town of South Kingstown in all matters relating to this application and any award which may be based upon this application; as further described in a memorandum from the Senior Planner to the Town Manager dated December 5, 2017 and entitled “Certified Local Government Program – 2017 Grant Application.”
F. UNANIMOUSLY VOTED: to authorize the Town Manager and Town Council President to sign the RI Department of Transportation “Local Safety Improvements Contract 3” Sub-Recipient Agreement on behalf of the Town of South Kingstown relative to the Saugatucket Road culvert/road widening project; as further described in a memorandum from the Director of Public Services to the Town Manager dated December 6, 2017 and entitled “Local Safety Improvements – RIDOT Sub-Recipient Agreement, Saugatucket Road Culvert/Road Widening.”
G. UNANIMOUSLY VOTED: to authorize an award of bid to R.B. Allen Company, Inc., 131 Lafayette Road, North Hampton, NH 03862 for a Wireless Fire Alarm Reporting System in an amount not to exceed $205,732, which includes a $10,000 contingency, with authorization that $40,000 be expended from the General Fund’s unassigned fund balance; as further as described in a memorandum from the Communications Superintendent and the Director of Technology to the Town Manager dated November 21, 2017 and entitled “Wireless Fire Alarm Reporting System Bid #SK0002CD.”
13. CLOSED EXECUTIVE SESSION
A. UNANIMOUSLY VOTED: to recess to Closed Executive Session at 8:22 PM pursuant to RIGL §42-46-5(a)(1) to discuss matters pertaining to personnel re: position of Town Manager. The candidate has been notified of the right to require that this discussion be held in open session, but has not exercised that right.
Regular Session is reconvened at 8:48 PM, and it is
UNANIMOUSLY VOTED: to seal the minutes of the Closed Executive Session held pursuant to RIGL §42-46-5(a)(1) to discuss matters pertaining to personnel re: position of Town Manager.
UNANIMOUSLY VOTED: to adjourn at 8:50 PM.
Dale S. Holberton, CMC
Town Clerk